Litigation Legal Secretary

Min 3 yrs required

Full-time

No

Salary

The salary for this position is commensurate with experience.

# Litigation Legal Secretary

Haynes and Boone is a large law firm in Dallas, Texas, that is looking to hire a Litigation Legal Secretary to perform full secretarial and administrative duties for attorneys under minimal supervision. This role requires a thorough knowledge of litigation and organizational procedures, and the ability to perform with a high degree of independent judgment and discretion.

## Responsibilities

* Perform secretarial functions associated with firm administrative tasks, including processing new client/matter requests, client bills, time reports and expense reports
* Perform word processing of drafts, revisions and final documents for client-related matters, including correspondence, memoranda, bills, timesheets and project work
* Handle court filings, including e-filing, under supervision of the attorneys
* Calendar deadlines associated with federal and state rules of procedure
* Maintain physical and electronic files, contacts, and maintain dockets of cases for attorneys
* Communicate verbally and in writing with clients and/or opposing counsel as instructed by supervising attorneys
* Copy, distribute, send (electronically and/or via mail, courier or express service), file and otherwise handle completed work
* Coordinate travel arrangements
* Coordinate meetings and appointments, and properly receive clients/guests, as requested
* Answer attorneys’ phones and take messages
* Take dictation and transcribe
* Compose correspondence for client-related matters
* Handle incoming and outgoing mail

## Qualifications

* At least three years’ litigation experience
* Familiar with court filing requirements and have experience assisting with state and federal filings including e-filing
* Working knowledge of general office procedures, as well as, strong familiarity with legal terminology related to general legal concepts and specific area(s) of assignment
* Working knowledge and experience with the Firm’s technology and applications
* Prior experience with handling expense reports, client bills, multi-line phones and conflict-checking forms, as well as working with Interaction, or another client relationship management database
* Prior experience supporting more than one attorney
* Advanced word processing/computer skills utilizing a variety of software programs including, but not limited to, MS Word, Excel, Outlook, PowerPoint and Adobe
* Excellent written and verbal communication skills, including grammar, spelling and punctuation
* Strong phone etiquette, attention to detail and follow through skills
* Knowledgeable with legal filing and record-keeping practices, as relevant to the specific practice
* Highly organized and able to successfully multi-task and meet set deadlines
* Strong customer service, ability to be flexible and work effectively as part of a team
* High school diploma or equivalent
* Two years of college or equivalent preferred, but not required

## Salary

The salary for this position is commensurate with experience.

Word Processing, Advanced Computer Skills (MS Word, Excel, Outlook, PowerPoint, Adobe), Excellent Written and Verbal Communication Skills, Phone Etiquette, Attention to Detail, Follow Through Skills, Knowledge of Legal Filing and Record-Keeping Practices, Highly Organized, Multi-Tasking, Meeting Deadlines, Customer Service, Flexible, Working as Part of a Team

High School Diploma or Equivalent, Two Years of College or Equivalent Preferred

Apply

Qualification and Experience High School Diploma or Equivalent, Two Years of College or Equivalent Preferred

Legal