Job Title: Administrative Assistant - Litigation
Job Responsibilities:
The Administrative Assistant - Litigation at the law firm is tasked with providing comprehensive legal administrative support to the assigned practice group, particularly in litigation. Key responsibilities include:
- Supporting a team of attorneys, particularly in national discovery management for product liability cases.
- Preparing, proofreading, and ensuring accuracy of legal documents, correspondence, and reports, while adhering to formatting guidelines.
- Conducting a high volume of electronic and non-electronic filings of legal documents with various courts and tribunals.
- Managing outgoing mail, including arranging specialized mail or messenger services, and ensuring all required documents and enclosures are included.
- Maintaining and organizing electronic and physical legal case files, ensuring proper document management and confidentiality, and closing files as necessary.
- Keeping track of case docketing schedules, including discovery deadlines, trial dates, and other legal hearing dates.
- Providing phone support by communicating with attorneys, opposing counsel, and courts.
- Exercising independent judgment to prioritize daily tasks and ensuring high-priority items are completed promptly.
- Entering attorney’s time from logs, diary notes, and correspondence for review using time entry software, and preparing and submitting invoices and expense reports.
- Assisting with new business intake processes and data entry tasks.
- Collaborating with other administrative assistants and legal support professionals to provide coverage and assist with work overflow to meet deadlines.
- Coordinating internal and external support services for attorneys, including vendors, interpreters/translators, and logistics.
- Performing additional administrative duties as assigned.
Education and Experience Information:
- A high school diploma is required, with a post-high school degree or equivalent legal educational training preferred.
- Three to five years of related work experience in a legal services environment is required, with experience in electronically filing legal documents with various courts being essential. Law firm experience is considered a plus.
- The candidate should be self-motivated, amiable, and resourceful, with the ability to work successfully with individuals at all levels of the firm and externally.
- The role demands acute time-management skills, keen attention to detail, superior organizational skills, and the ability to multitask and take initiative.
- The candidate should effectively track and manage large amounts of data and utilize new technologies for data tracking, reporting, and management.
- Excellent oral and written communication skills and a high degree of professionalism are required.
- The candidate should be a team player who can also work independently and is self-directed, with the ability to work well with a diverse group of individuals at all levels of the firm.
- Proficiency in Microsoft Office Suite, including Word (styles and tables), Outlook, Excel, and PowerPoint, is required. Knowledge of NetDocuments, Elegrity, File Trail, BigHand, and Chrome River is a plus.
- The candidate must maintain a high degree of discretion and confidentiality regarding client information, documents, and conversations.
- Flexibility to work overtime when required is necessary.
- A typing speed of 55 WPM or greater is essential.
Salary Information:
The salary range for the Administrative Assistant - Litigation position in Los Angeles is $56,000 to $78,000. The offered salary will be determined by various factors, including work location, individual skill set, previous and applicable experience, education, external market data, and consideration of internal equity.
Additional Information:
The law firm offers a comprehensive benefits package designed to support the well-being and success of its employees both personally and professionally. This includes competitive health, dental, and vision insurance plans, flexible paid time off (PTO), holiday leave, and a retirement savings plan with profit sharing for eligible employees. Other benefits include flexible spending programs, health savings accounts, commuter benefits, and personal and parental leave programs. The firm prioritizes work-life balance and offers wellness programs and access to mental health support. Employees also enjoy access to professional development programs, a supportive and inclusive workplace culture, and various employee discounts and perks.
Equal Opportunity Employer Statement:
The law firm is committed to providing employment opportunities to qualified applicants and employees on an equal basis, without regard to age, race, color, gender, sexual orientation, gender identity or expression, religion, national origin, marital status, domestic partner relationship, physical characteristics, disability, or other protected characteristics under applicable federal, state, or local laws or ordinances. The law firm will make reasonable efforts to accommodate known disabilities of employees who are otherwise qualified to perform the essential functions of the jobs involved. It is the responsibility of every individual concerned with personnel actions, including management, supervision, recruiting, compensation, benefits, promotions, work assignments, and training, to ensure these activities are administered consistently with the firm’s goal of furthering the principle of equal employment opportunity.
E-Verify:
The law firm uses E-Verify in its hiring practices to maintain a lawful workforce. E-Verify is a registered trademark of the . Department of Homeland Security.
