Office Assistant Mail & Records Clerk in Los Angeles, CA

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Law Firm

Los Angeles, CA

Office Assistant Mail & Records Clerk in Los Angeles, CA

Law Firm Non Legal Department

1-3 yrs required

No

Job Title:
Office Assistant Mail & Records Clerk

Job Responsibilities:
Mailroom & Document Handling
- Sort, scan, label, and distribute all incoming physical and electronic mail
- Prepare and send outgoing correspondence via USPS, FedEx, and courier services
- Track and log mail received and ensure prompt routing to the correct staff or department
- Scan and upload legal and medical documents into the case management system (Litify)
- Maintain organized digital and physical filing systems for case-related mail and records

Clerical & Administrative Support
- Deliver documents between departments, attorneys, or external locations as needed
- Assist in assembling and preparing case files for internal review or legal proceedings
- Perform photocopying, labeling, and filing of documents with strict attention to detail
- Support the records team with retrieval and file management
- Maintain cleanliness and organization of mailroom and supply areas

Office Logistics
- Monitor mail supplies and alert supervisor when reorders are needed (., envelopes, labels)
- Ensure mailing equipment (postage machines, scanners) is functional and report maintenance needs
- Assist with basic office errands and tasks as requested by administrative leadership

Education and Experience Information:
- Prior experience as a mail clerk or in an administrative office support role preferred
- Familiarity with scanning, labeling, and file naming conventions in a legal or medical office
- Basic knowledge of Microsoft Outlook, Word, and scanning software
- Strong organizational and time management skills
- Ability to lift boxes or mail bins (up to 25 lbs) and remain on feet for extended periods
- Must be reliable, punctual, and detail-focused

Core Competencies:
- Accuracy and attention to detail in repetitive tasks
- Professionalism and discretion when handling sensitive legal documents
- Dependability and ability to follow through on daily task lists
- Willingness to support a collaborative team environment

Salary Information:
- Competitive hourly wage based on experience: - per hour
- Employer-paid health benefits
- Paid time off, sick leave, and observed holidays
- Supportive team culture with potential for internal growth
- Flexible work from home options available

The law firm, founded by attorneys Jason B. Javaheri and Yosi Yahoudai, is dedicated to advocating for individuals who have been injured in accidents. The firm offers its compassion and expertise to help clients recover and secure the compensation they deserve. The law firm serves clients throughout California, including Los Angeles, San Diego, Orange County, San Bernardino County, San Francisco County, and Sacramento County.

Jul 01, 2025
Jun 20, 2025
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