Operations Coordinator in Atlanta, GA

Law Firm

Atlanta, GA

Operations Coordinator in Atlanta, GA

Law Firm Non Legal Department

2-4 yrs required

No

Job Title: Operations Coordinator

Job Responsibilities:

1. Communications & Stakeholder Coordination
- Draft and distribute firm-wide operations communications, memos, and updates in coordination with leadership.
- Serve as the primary point of contact for internal operations inquiries; ensure timely resolution and cross-functional collaboration.

2. Operational Tracking & Compliance
- Maintain centralized tracking of key dates, such as lease renewals, insurance deadlines, licensing requirements, and project milestones.
- Coordinate renewals and documentation processes for business licenses and insurance policies to ensure 100% regulatory compliance.

3. Facilities & Vendor Management
- Monitor and manage office lease terms, including renewals, expansions, and vendor coordination, to optimize facility usage.
- Liaise with Facilities and IT teams to schedule and oversee office maintenance, service contracts, and vendor deliverables.

4. Intranet & Resource Management
- Manage and update content on the firm’s intranet (“The Hub”), ensuring accuracy, accessibility, and user engagement.
- Develop and maintain process guides, checklists, FAQs, and other internal resources to support operational rollouts.

5. Project Coordination & Support
- Assist in planning, executing, and documenting cross-functional projects; track timelines, deliverables, and follow-ups.
- Prepare presentations, status reports, and visual materials for leadership meetings and project updates.

6. Meeting Logistics & Administration
- Coordinate logistics for leadership and operational meetings: scheduling, agenda creation, material distribution.
- Attend meetings to record minutes, circulate action items, and track completion.

Education and Experience Information:

1. Education
- Bachelor’s degree in Business Administration, Communications, or a related field preferred.

2. Experience
- 2–4 years of operations, project coordination, or administrative support experience; law firm or professional services background a plus.

3. Skills
- Exceptional written and verbal communication; adept at drafting clear, professional materials.
- Strong organizational and time-management abilities; capable of managing multiple priorities.
- Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, Teams); SharePoint or other CMS experience preferred.
- Skilled in creating visual presentations and support materials.
- Demonstrated initiative, accountability, and discretion with confidential information.
- Detail-oriented with a proactive approach to identifying and solving problems.

Physical Requirements:

1. Prolonged periods of sitting and computer use.
2. Occasional lifting and transporting of items up to 15 pounds.

Performance Measures:

1. Goals
- Complete operational tasks and project deliverables on schedule.
- Maintain 100% compliance with licensing and insurance deadlines.
- Achieve ?95% accuracy in intranet updates and resource documentation.

2. Competencies
- Demonstrate clear, proactive communication and effective collaboration.
- Exhibit strong organizational, project coordination, and problem-solving skills.
- Uphold the highest standards of discretion and confidentiality.

Working Conditions:

1. Standard office environment, Monday–Friday.
2. Occasional travel to satellite offices and after-hours support for critical initiatives.

Salary Information: Not provided in the text.