Practice Coordinator in Saint Louis, MO

Law Firm

Saint Louis, MO

Practice Coordinator in Saint Louis, MO

Law Firm Non Legal Department

Min 5 yrs required

No

Job Title: Practice Coordinator

Job Responsibilities:
The Practice Coordinator at the law firm in the St. Louis office is tasked with supporting lawyers in the Disputes practice. This role encompasses a wide variety of administrative duties, primarily focused on document production, organization, research, and client support for timekeepers. Key responsibilities include:

- Document Production: Formatting, editing, and finalizing various legal documents such as correspondence, memoranda, briefs, motions, and pleadings. Proofreading all documents for content, grammar, and accuracy.
- Scheduling: Maintaining calendars, coordinating and scheduling meetings, depositions, conference calls, and WebEx sessions. Sending calendar invites, reminders, and reserving conference rooms both on-site and off-site.
- E-filing: Filing documents with various courts while staying updated on format, filing requirements, and deadlines.
- Client File Management: Organizing client files, including electronic files in the firm’s document management system (FileSite or iManage).
- New Client/Matter Preparation: Preparing and processing new client/matter forms, conducting conflicts searches, and preparing engagement letters and budgets.
- Invoice Monitoring: Tracking outstanding client invoices and submitting appeals for underpaid amounts when necessary.
- Billing Support: Reviewing and editing pre-bills for submission to the billing department, and researching/identifying outstanding invoices and payments.
- Time Entry: Inputting time entries for assigned lawyers, tracking work in progress, and managing account receivables.
- Task Delegation: Exercising good judgment in delegating administrative tasks as needed to appropriate firm resources and maintaining responsibility for tracking all delegated activities to successful completion.
- Client Interaction: Interacting and following up with clients, outside counsel, and others as needed.
- Contact Management: Maintaining and updating contact lists, creating labels, and coordinating mailings as directed.
- Deadline Tracking: Monitoring deadlines and the status of cases/matters, updating lawyers or the docketing department as necessary.
- Paralegal Assistance: Assisting paralegals and performing some paralegal duties as assigned.
- Overflow Support: Assisting other practice group support members with overflow work and providing backup support as requested.
- Cross-Group Assistance: Assisting other practice groups as assigned.

Other Duties:
This job description does not encompass all activities, duties, or responsibilities required for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Education and Experience Information:
- Minimum of 5 years of experience performing basic office and clerical duties in a law firm or professional service organization, with litigation experience required.
- Experience with paralegal activities is preferred.
- An Associate’s or Bachelor’s degree is preferred; a high school diploma is required.
- Proficiency with Microsoft Office Suite and Adobe Acrobat.
- Proficiency in Litigation Calendaring and software (Milana preferred).
- Excellent organizational skills and high attention to detail.
- Strong communication skills, both written and verbal.
- Good analytical and problem-solving skills.
- Ability to work harmoniously and effectively both independently and as part of a team.
- A self-starter committed to the job, with flexibility to work overtime as needed.
- Exercises appropriate confidentiality and discretion at all times.
- Demonstrates accountability and takes ownership and pride in work.
- Strong time management skills, able to prioritize actions from multiple sources.
- Ability to learn and understand basic firm principles.

Salary Information:
The law firm is committed to providing employees with a comprehensive and competitive benefits package that supports health and family needs. The benefits package includes access to three medical plans, dental, vision, life, and disability insurance. Employees can access pre-tax benefits such as health savings and flexible spending accounts. Financial security is supported through participation in a 401(k) savings plan and profit-sharing plans if eligible. Full-time employees are eligible for fertility benefits designed to support fertility and family-forming journeys.

The firm offers a competitive paid time off plan, providing a minimum of 20 days off based on role and tenure with the firm. A generous paid parental leave benefit is available, allowing parents a minimum of 14 weeks of paid leave to bond with a newborn or adopted child(ren). Employees are also entitled to 11 firm holidays.

The law firm is an Equal Opportunity Employer and complies with all applicable federal laws and regulations that require the collection and recording of certain data and information. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or protected veteran status. The firm is committed to providing reasonable accommodation as an Equal Opportunity Employer to applicants with disabilities.