Practice Support Team Specialist (Labor & Employment Legal Assistant) in Kansas City, MO

Law Firm

Kansas City, MO

Practice Support Team Specialist (Labor & Employment Legal Assistant) in Kansas City, MO

Law Firm Non Legal Department

3-5 yrs required

No

Job Title: Practice Support Team Specialist (Labor & Employment Legal Assistant)

Job Responsibilities:
The Practice Support Team Specialist (Labor & Employment Legal Assistant) is tasked with providing comprehensive administrative support to assigned attorneys within a specific Practice Specialty Center at a law firm. Key responsibilities include:

- Coordinating workflow for assigned attorneys and delegating specific tasks to other teams while ensuring follow-up and quality control.
- Preparing legal documents by typing, transcribing, revising, and proofreading them accurately, prioritizing assignments, and meeting deadlines.
- Assisting in coordinating timekeeper calendars and meeting arrangements, making travel arrangements, and preparing itineraries.
- Managing accounting administrative functions such as coordinating client billing matters, preparing billing letters, and assisting attorneys with tracking and monitoring alternative fee arrangements and matter budgets.
- Processing new client/matter intake by preparing and processing new matter forms, requesting conflict checks, and opening new files.
- Reviewing and routing incoming mail and fax communications, preparing and processing outgoing mail and faxes, and arranging for specialized mail or messenger services as required.
- Providing general administrative support, including maintaining attorney contacts and tracking requirements related to CLE and memberships.
- Demonstrating effective teamwork and communication with team members and all firm personnel, actively participating in team meetings, and exchanging information and training tips for maximum job effectiveness.
- Using team software to log and manage workflow and operating office equipment such as PCs, printers, and copiers.
- Conducting all business in a confidential manner and coping successfully with demands from timekeepers while remaining calm under pressure.
- Performing other duties as assigned.

Education and Experience Information:
- A High School Diploma or GED is required; a 2-year degree is preferred.
- The position requires 3-5 years of legal experience with a heavy focus on Labor & Employment.
- A minimum typing speed of 60 words per minute is necessary.
- Proficiency in Microsoft Office Suite, including Outlook, Word, PowerPoint, and Excel, is required.
- Previous transcription experience is preferred.

Salary Information:
The job description does not provide specific salary information for the Practice Support Team Specialist (Labor & Employment Legal Assistant) position.

Additional Information:
The description provided is intended to outline the general content and requirements for performing the job. It is not an exhaustive list of essential functions, responsibilities, or requirements. The law firm will provide reasonable accommodations to allow individuals with disabilities to apply for and/or perform the essential functions of the position. If assistance is needed to accommodate a disability, candidates are encouraged to contact HR.

The law firm is an Equal Opportunity Employer, and applicants are notified of their rights pursuant to federal employment laws. Further information can be found in the "Know Your Rights" notice from the Department of Labor. The firm encourages diverse, equitable, and inclusive teams and is committed to retaining and promoting talented professionals from diverse backgrounds.