Job Title: Legal Executive Assistant - Patent Litigation
Job Responsibilities:
The Legal Executive Assistant (LEA) at the law firm is tasked with supporting multiple lawyers, particularly in the Patent Litigation department. The role involves proactively managing the day-to-day functions of a partner's practice, allowing the partner to focus on building and maintaining their practice. Key responsibilities include:
- Completing major assignments and a broad variety of tasks in support of the partner's practice.
- Exercising judgment and delegating administrative tasks and document work to other Legal Support Services team members while maintaining responsibility for and tracking all activities to successful completion.
- Collaborating with peers to provide team support and coverage.
- Supporting the Patent Litigation trial team, which may involve travel.
- Exercising discretion and professional judgment with confidential and sensitive matters.
- Planning, coordinating, and ensuring attorney Outlook calendars are maintained, identifying and resolving scheduling conflicts, and coordinating complex travel itineraries.
- Working closely with attorneys to keep them informed of upcoming commitments and responsibilities, preparing materials in advance, and following up appropriately.
- Successfully completing critical deliverables with a proactive, hands-on approach, including drafting correspondence, preparing reports, and other tasks to facilitate the partner's ability to effectively build their practice.
- Handling extensive direct interaction with clients and outside business contacts.
- Preparing agendas, reports, and presentations, and composing sometimes confidential correspondence.
- Developing and maintaining professional relationships, ensuring teams work together efficiently and effectively, providing clear direction and constructive feedback on projects and assignments.
- Coordinating department or practice group meetings, preparing logistics, and engaging appropriate parties to ensure successful meetings.
- Participating in practice group and client team meetings, preparing meeting agendas, reviewing materials for accuracy and completeness, and distributing them to attendees.
- Maintaining paper and electronic filing systems, ensuring compliance with Information Governance policies and procedures.
- Overseeing billing matters, including prebilling tasks, international billing, liaising with billers and collections teams, and monitoring client budgets for reporting purposes.
Education and Experience Information:
Minimum Education:
- High School Diploma or GED.
Preferred Education:
- Bachelor's Degree.
Minimum Years of Experience:
- 5 years of professional executive administrative experience supporting partners and/or executives.
- Preferred experience with supporting Patent Litigation, ITC, and IPR filings.
Desired Skills:
- Advanced computer skills in Excel, Word, and PowerPoint.
- Excellent communication and interpersonal skills for interaction with peers, lawyers, clients, business professionals, and various firm departments.
- Solid organizational skills to manage multiple high-priority projects simultaneously.
- Excellent time management skills and the ability to work effectively in a fast-paced environment.
- Strong work ethic with a flexible, dependable, and positive attitude.
- Ability to maintain confidentiality and demonstrate good professional judgment.
Salary Information:
The law firm's expected hiring range for this position is - per hour, depending on the candidate’s geographic market location. Non-exempt positions will be paid on an hourly basis and will receive overtime pay in accordance with applicable laws. The compensation offered will also depend on the candidate’s experience, skills, educational and professional background, and overall qualifications. The law firm offers a comprehensive package of benefits including medical, dental, vision insurance, and a 401(k) plan.
Essential Job Expectations:
While specific job requirements may vary depending on the scope and area of specialty, all employees are expected to:
- Communicate effectively, verbally and in writing, with clients, lawyers, business professionals, and third parties.
- Produce deliverables, answer phone calls, and reply to correspondence efficiently and responsively.
- Provide timely, accurate, and quality work product.
- Successfully meet deadlines and expectations, and perform work duties as required.
- Foster positive work relationships.
- Comply with all firm policies and practices.
- Engage in both physical and sedentary activity, such as working at a computer for extended periods, participating in digital/virtual conference calls, and attending meetings as needed.
- Work under pressure and manage competing demands in a fast-paced environment.
- Perform all other duties, tasks, or projects as assigned.
Physical Demands:
The position involves sedentary work, requiring exertion of up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time, with walking and standing required only occasionally.
Work Environment:
The position offers a hybrid work arrangement, with a combination of remote and in-office work. The specifics of this arrangement will be determined in coordination with the hiring manager or supervisor and may be modified at the firm's discretion in the future.
Disclaimer:
This job description provides a concise statement of the work elements and organizes the information in a standardized way. It is not intended to describe all the elements of the work that may be performed by every individual in this classification, nor should it serve as the sole criteria for personnel decisions and actions. The job duties, requirements, and expectations for this position may be modified at the firm's discretion at any time. This job description does not change the at-will nature of employment.
Application Process:
Applicants must apply directly online. Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process. No immigration sponsorship is available for this position.
Equal Opportunity Employer:
The law firm is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
