Office Manager in Irvine, CA

Law Firm

Irvine, CA

Office Manager in Irvine, CA

Law Firm Non Legal Department

Min 1 yrs required

No

Position: Office Manager & Receptionist
Location: Irvine, California
Employment Type: Full-Time – In Person
Company: Law Firm – Probate, Trusts, Estates, and Conservatorships

About Us:

At our law firm, we are a small, dynamic team dedicated to providing compassionate, client-centered legal services in probate, trusts, estates, and conservatorship law. We pride ourselves on fostering a collaborative and supportive work environment where everyone plays a vital role in the success of the firm and in making a difference in the lives of our clients. We understand that a law firm’s success depends on the talent and dedication of its team, and we are looking for an Office Manager & Receptionist who is organized, professional, and eager to contribute to our positive office culture. If you’re looking for a place to grow, be valued, and feel like part of a close-knit team, we’d love to meet you.

Job Responsibilities:

As our Office Manager & Receptionist, you will be the go-to person for keeping our office running smoothly and efficiently. Your responsibilities will include:

Office Management:
- Overseeing day-to-day office operations, including supply management, scheduling, and vendor relations.
- Ensuring a warm and welcoming environment for both clients and staff.
- Managing the firm’s calendar, including client appointments, court hearings, and attorney meetings.
- Handling general HR duties such as coordinating staff schedules and managing records.

Administrative Support:
- Answering phones, managing emails, and directing inquiries to the appropriate team members.
- Drafting and editing correspondence, legal documents, and other communications.
- Assisting in filing and managing legal documents and records.
- Organizing and maintaining office files, both digital and physical.

Client Interaction:
- Greeting and assisting clients with professionalism and warmth.
- Managing intake and initial consultation scheduling.
- Assisting with billing, invoicing, and client payments.

Qualifications:

- High level of common sense.
- Strong organizational and multitasking skills.
- Excellent written and verbal communication abilities.
- Proficient in Microsoft Office and legal document management software.
- Professional demeanor with a positive, can-do attitude.
- Ability to handle sensitive and confidential information with discretion.
- Experience with probate, trusts, estates, or conservatorship law is a plus but not necessary—we're willing to train the right candidate!

Why Work With Us?

- Collaborative Environment: We believe that working together makes us stronger. Everyone’s voice matters here, and we encourage open communication and teamwork.
- Client-Focused: We truly care about the people we serve. You’ll be part of a firm that makes a real difference in clients’ lives during important, and often emotional, times.
- Growth Opportunities: We're invested in your professional development and offer opportunities for growth and learning within the legal field.
- Work-Life Balance: We understand the importance of a healthy balance between work and personal life. We offer a supportive atmosphere that helps you thrive both professionally and personally.
- Prime Location: Our office is located in the heart of Irvine, near restaurants, shops, and parks, making it a great place to work and enjoy your surroundings.
- Benefits: Health insurance and retirement plan for full-time employees.

Job Type: Full-time
Pay: - per hour
Expected hours: 40 per week

Benefits:
- Health insurance
- Paid time off
- Referral program
- Retirement plan

Schedule:
- 8 hour shift
- Monday to Friday

Work Location: In person

How to Apply:

If you’re excited about the opportunity to contribute to our firm and grow with us, please submit your resume and a brief cover letter to the hiring manager. We look forward to hearing from you!

Our law firm is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.