Law Firm
Nashville, TN
Legal Staff Accounting/Finance in Nashville, TN
Legal Staff
3-5 yrs required
No
Job Title: Billing Coordinator
Job Responsibilities:
The Billing Coordinator at the law firm is responsible for providing comprehensive billing support and professional services to attorneys and clients. The essential duties and responsibilities include:
- Conducting daily audit approval of new client/matter intake and change requests to ensure the accuracy of key accounting data in the core system. This includes making manual updates to information and reviewing outside counsel guidelines as needed to confirm results reflected in client/matter setups. The Billing Coordinator collaborates with legal secretaries and others to manage expectations and outcomes.
- Reviewing submitted pre-bill/proforma documents and raising client invoices in the core accounting system based on attorney direction. Distributing resulting invoices to the client based on their preference (e-mail, e-Billing system, mail). Requesting approval for significant write-downs of fees and/or costs. Responsible for processing adjustments, transfers, application of funds held in trust, and generation of ad-hoc pre-bill/proforma documents.
- Coordinating specialized billing processes for assigned attorneys, which includes managing the setup, submission, tracking, and follow-up on rejection/appeals for electronic billing. Serving as a liaison between attorney, client, and third-party billing vendor.
- Coordinating client billings based on thresholds with multiple billing attorneys and preparing status reporting as needed.
- Monitoring the status of retainer billings, generating invoices, and preparing necessary reports.
- Communicating with legal secretaries and attorneys diplomatically to resolve billing challenges and inquiries within expected turnaround times.
- Assisting with the generation of ad-hoc time and billing requests and external audit responses as needed.
- Performing other tasks and projects as assigned by the Assistant Billing Manager and/or the Billing Manager.
Education and Experience Information:
The position requires an Associate’s Degree in Accounting, with a preference for candidates having 3-5 years of related experience in a professional services setting. The candidate must possess:
- Strong written and verbal communication skills.
- Technical proficiency with business and accounting software applications such as Microsoft Excel, Microsoft Word, Microsoft Outlook, Adobe, Elite Enterprise, and Elite 3E.
- The ability to work independently to meet established deadlines.
- A sense of responsibility and ownership of work.
- Attention to detail while understanding the broader scope.
- Flexibility and problem-solving ability.
- Strong organizational skills and the ability to transfer technical knowledge from one assignment to the next.
Salary Information:
The hourly range for the Billing Coordinator position is USD to USD.
Working Conditions:
The role is performed in a normal law office environment with little exposure to noise, dust, or temperature variations.
Additional Information:
The job description provided is intended to describe the general content and requirements for the performance of this job. It is not an exhaustive statement of essential functions, responsibilities, or requirements. Compensation is determined by a variety of factors including geographic location, experience, relevant degrees, certifications, and other applicable factors authorized by law.
The law firm offers a generous benefits package for eligible full-time employees within its . offices, including health, dental, and vision insurance; 401(k) and profit-sharing plans; paid vacation; and parental leave. Additional elective programs include a health flexible spending account, a health savings account, identity theft protection, a dependent day care reimbursement account, commuter benefits, life and AD&D insurance, short- and long-term disability protection, an employee assistance program, and emergency travel assistance.
The law firm is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.
Jun 18, 2025
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