Legal Staff Paralegal in Edmond, OK

Law Firm

Edmond, OK

Legal Staff Paralegal in Edmond, OK

Legal Staff

No

Job Title: Legal Assistant, Probate Specialist

Job Responsibilities:
- Initiate, maintain, and respond to client communication by phone, email, and text message throughout the client’s probate journey.
- Coordinate with clients to schedule and confirm all in-person and virtual meetings.
- Collect, audit, organize, and prepare documents for all meetings.
- Create, edit, and manage client files for both physical and digital systems.
- Regularly update information in Lawmatics, the firm's CRM tool, including updating matter stages, ensuring assigned tasks are accurate, and saving all relevant email communication to files.
- Update and maintain attorney calendars.
- Receive and scan all mail for clients and distribute accordingly.
- Answer client phone calls to address general questions as needed.
- Perform final audit of client files to ensure accuracy.
- Provide general administrative assistance, including booking conference space and scanning documents.
- Work collaboratively as an important member of the probate team, providing assistance and client coverage as necessary.

Education and Experience Information:
- Experience with probate matters preferred.
- Proficiency in Adobe Acrobat and Microsoft tools is required.

Salary Information:
- Compensation for this position is $45,000.

Additional Information:
- This role requires the ability to communicate verbally and in writing with excellence and warmth, building positive relationships with clients and colleagues.
- The candidate must show exceptional attention to detail and consistently complete tasks with a high degree of accuracy.
- A passion for helping people is essential.
- Enjoyment of a fast-paced workplace, flexibility, openness to change and improvement, and the ability to navigate sensitive information with compassion and confidentiality are necessary.
- The role requires working effectively under pressure and bringing a positive, team-first attitude to every interaction.

Benefits and Perks:
- Medical, dental, vision, life, and long-term disability insurance at no cost for eligible, full-time employees.
- Health Savings Account.
- 401K match.
- Paid parental leave.
- Earned flexibility.
- Learning & development opportunities.
- Holiday parties and team outings.