Legal Staff Paralegal in Seattle, WA

Law Firm

Seattle, WA

Legal Staff Paralegal in Seattle, WA

Legal Staff

3-4 yrs required

No

Job Title: Docketing Specialist

Job Responsibilities:
The Docketing Specialist at the law firm is tasked with monitoring all docketing requests within their designated assignment group and ensuring deadlines are docketed in a timely manner according to the law firm’s guidelines and procedures. This role involves the use of the firm’s docketing software and is available in a hybrid format across multiple office locations including Atlanta, Austin, Chicago, Cincinnati, Cleveland, Columbus, Dallas, Denver, Houston, Philadelphia, and Seattle.

Essential job functions include:
- Independently managing docketing for a designated assignment group which may include specific offices or practice groups and shared email inboxes.
- Reviewing filed documents and written docketing requests to identify and docket all relevant deadlines.
- Conducting limited research as needed to verify the applicability of deadlines by reviewing court and agency websites and dockets.
- Regularly communicating with case teams to gather additional information necessary for accurate case docketing.
- Verifying the accuracy of docketed items and deadlines generated by the docketing software.
- Ensuring the accuracy of case information and timekeepers on each matter.
- Generating and distributing docket reports for case teams.
- Responding professionally and promptly to inquiries from case teams regarding deadline calculations, court and agency rules and procedures, and firm docketing guidelines.
- Maintaining a working knowledge of updates and developments in rules and procedures within the designated docketing assignment group.

Education and Experience:
- A 2-year degree or Paralegal Certificate is required; a 4-year degree in a related field is preferred.
- A minimum of 3 years of litigation docketing experience utilizing docketing software is required, with preference given to those with experience in Aderant CompuLaw Vision or Milana.
- Strong knowledge of the litigation process, court rules, and procedures.
- Familiarity with federal and state court systems, as well as arbitration, mediation, and administrative government agencies.

Technical Skills:
- Proficiency with docketing software, preferably Aderant’s CompuLaw and/or Milana.
- Demonstrated proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint.
- Proven aptitude to learn new software applications.
- Familiarity with PACER and other electronic case filing systems.

Language Skills:
- Ability to communicate effectively with end users and other department staff members.
- Skills to speak effectively with all levels of clients, professional, and support staff.
- Interpersonal communication skills necessary to maintain effective relationships with partners, attorneys, clients, and staff and to exhibit a high degree of responsiveness, diplomacy, and professionalism in these interactions.
- Ability to respond to common inquiries or complaints from all levels of professional and support staff, clients, regulatory agencies, or members of the business community.

Mathematical Skills:
- Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Reasoning Ability:
- Ability to apply common sense understanding to follow instructions furnished in written, oral, or diagram form.
- Ability to deal with problems involving concrete variables in standardized situations.
- Ability to define problems, collect data, establish facts, and draw valid conclusions.
- Ability to interpret an extensive variety of instructions and deal with abstract and concrete variables.
- Exhibit independent thinking and decision-making.
- Ability to think strategically, develop tactics, and execute pragmatically.

Other Skills and Abilities:
- Strong analytical and communication skills, both oral and written.
- Excellent organizational and planning skills with the ability to prioritize multiple tasks and projects to meet deadlines.
- Ability to work overtime when needed, occasionally requiring more than 40 hours per week to perform essential duties.

Physical Demands:
- Regularly required to sit, use hands to handle objects, documents, books, pen/pencil, paper, controls, and manipulate a keyboard, and input data into a PC; and talk or hear.
- Frequently required to walk.
- Occasionally required to stand, reach with hands and arms, stoop, kneel, bend, crouch, or crawl.
- Ability to operate a variety of standard office equipment including a computer, copy, and facsimile machines.
- Must occasionally lift and/or move up to 25 pounds.
- Specific vision abilities required include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment:
- The noise level in the work environment is usually moderate.
- Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Salary Information:
The expected annual salary for this position ranges from $65,000 to $90,000. The salary offered will be determined by various factors including experience level, education/training, and relevant skills.

The law firm is an Equal Opportunity Employer and complies with federal employment laws. For further information, applicants are encouraged to review the Know Your Rights notice from the Department of Labor.