Mail Legal Specialist in Cincinnati, OH

Law Firm

Cincinnati, OH

Mail Legal Specialist in Cincinnati, OH

Law Firm Non Legal Department

Min 1 yrs required

No

Job Title: Mail Legal Specialist

Job Responsibilities:
The Mail Legal Specialist is primarily responsible for managing the flow of mail within the law firm’s Operations department. This involves:

- Receiving, reviewing, and sorting a large volume of incoming mail.
- Interpreting and entering data electronically related to case files from Ohio, Kentucky, Indiana, Illinois, Pennsylvania, and Florida.
- Following up with internal clients to address questions, inconsistencies, or missing data.
- Filing or routing legal/source documents to the appropriate department after entry.
- Scanning checks and reviewing online court dockets for accuracy or updates.
- Printing checks and distributing them to various departments.
- Performing additional clerical duties, such as photocopying or scanning.
- Processing outgoing mail, including FedEx, Pre-sort, and USPS mail.
- Collaborating with internal legal teams for case progression.
- Providing front desk coverage as needed.

Education and Experience Information:
- A high school diploma or general education degree (GED) is required.
- At least one year of relevant experience in a legal office setting or mailroom is preferred.
- Experience with basic computer operations and Microsoft Office is necessary.
- A valid state driver's license is required.
- The ability to lift and/or move supply deliveries and packages weighing up to 50 pounds.
- The ability to stand for long periods for mail sorting.
- Availability for overtime or on-call work, if needed, though minimally.

Salary Information:
- The position offers a starting wage of per hour or more, depending on experience.

Compensation and Benefits:
- Paid Time Off (PTO) totaling 16 days annually, plus 9 company-paid holidays.
- Competitive benefits package includes Medical, Prescription, Dental, Vision, Life, Parental Leave, and Disability Insurance after 30 days, and a 401(k) plan.
- Opportunities for promotion within the law firm.
- Employee perks are available from Verizon, car dealerships, local movie theaters, theme parks, etc.
- On-site amenities include a "Bistro To Go" vending and fresh foods available, a free on-site gym, and free parking.
- Ongoing community engagement initiatives, contests, and office events.

Work Requirements:
- The position requires the ability to sit at a workstation for extended periods while performing duties.
- Effective communication skills in both written and oral form are necessary.
- Proficiency in data entry and operating standard office equipment, including computers, telephones, printers, copiers, and facsimile machines.
- The work environment is typical of normal office conditions, with a moderate noise level. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Equal Opportunity Employment:
The law firm is an Equal Opportunity Employer, ensuring that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.