Administrative Assistant in Chapel Hill, NC

Law Firm

Chapel Hill, NC

Administrative Assistant in Chapel Hill, NC

Law Firm Non Legal Department

2-3 yrs required

No

Administrative Assistant

Job Title: Administrative Assistant

Job Responsibilities:

- Provide administrative and legal practice support to an assigned group of lawyers.
- Draft, prepare, edit, and proofread all types of written communications for context, grammar, typographical, punctuation, and spelling errors as assigned by attorneys or paralegals.
- Monitor and create requests to administrative departments such as Document Services, Service Center, and Legal Records.
- Maintain internal filing systems for electronic and paper documents; establish and maintain calendar and deadline reminder systems.
- Process attorney time entries, expense reports, and check requests; monitor and track processes for timely client billing; proof billing sheets; review the accuracy of bills.
- Answer and screen telephone calls; read, sort, and date incoming mail and deliveries; prepare and route outgoing mail in a timely way to meet deadlines of various delivery services; prepare and submit files via Secure File Transfer.
- Open new clients/matters, process and complete conflict of interest and audit checks; maintain efficient and organized paper filing systems; track the status of files and proper disposition. Prepare files to be closed and coordinate with file room personnel.
- Receive clients and visitors; make arrangements for conference rooms, catering, and technology.
- Handle seminar registrations and attendance; assist with travel arrangements; coordinate attorney attendance for CLE, both locally and out-of-town.
- Assist with organizing materials for client development presentations.
- Coordinate and monitor filings with government entities and clerk’s offices.
- Provide administrative support to attorneys not usually assigned; follow guidelines on coverage support for various practice groups; participate in orientation for new attorneys regarding workflow processes, firm resources, and solutions.
- Provide support for overload relief with other administrative assistants or Document Services as requested.
- Attend and complete in-house training for software usage as mandated and/or on a volunteer basis.
- Participate in and complete web-based online learning coursework as directed by firm management; successfully complete periodic knowledge checks of firm software programs; participate in certification assessments.
- Perform all other reasonable and customary legal practice assistant tasks as assigned by attorneys or management.

Education and Experience:

- A minimum of 2-3 years of administrative support is required, with preference given to candidates with legal or professional services experience.
- Bachelor's degree preferred.

Knowledge, Skills, and Abilities:

- A positive attitude with a focus on finding solutions.
- Excellent verbal and written communication skills. Ability to actively listen and proofread all written communication for spelling, grammar, and context.
- Above-average technical skills with MS Office and other programs. (Aderant, Kofax Power PDF, UltiPro Knowledge desirable but will train).
- Ability to organize and prioritize numerous tasks and complete them under time constraints.
- Ability to concentrate and pay close attention to detail when evaluating legal projects.
- Interpersonal skills necessary to communicate in person, by e-mail, and telephone and follow instructions effectively from a diverse group of clients, attorneys, and staff and work together as a cohesive team.
- Ability to prioritize competing tasks and balance multiple projects simultaneously and take ownership of all projects through completion.
- Work occasionally requires more than hours per week to perform the essential duties of the position; may require irregular hours.

Salary Information:

The text does not provide specific salary information for the Administrative Assistant position.