Immigration Client Intake Specialist in Atlanta, GA

Law Firm

Atlanta, GA

Immigration Client Intake Specialist in Atlanta, GA

Law Firm Non Legal Department

Min 2 yrs required

No

Job Title: Immigration Client Intake Specialist

Job Responsibilities:
The Immigration Client Intake Specialist at the law firm plays a crucial role in the business immigration practice. The primary responsibilities include coordinating new case initiations based on client requests, which involves gathering necessary information for file creation, case assignment, documentation, and billing. The specialist will maintain internal status updates for intake cases and input data into VisaTrax/InsZoom systems. Key duties also include:
- Coordinating and scheduling calls, maintaining attorney calendars.
- Copying and assembling case files, scanning, and saving them to the firm's document management system.
- Monitoring the inbox for incoming visa requests and processing initiation requests by entering them into VisaTrax/Zoom.
- Sending necessary questionnaires to Visa Beneficiaries (VB) and . managers and following up on any pending submissions.
- Updating case statuses daily and scanning requests for educational evaluations.
- Assembling case files for attorney review and updating VisaTrax/InsZoom once evaluations are received.
- Assigning cases to the case manager for further processing and responding to a high volume of client inquiries.
- Closing files that will not proceed.

Education and Experience Information:
The ideal candidate for the Immigration Client Intake Specialist position should have over two years of office or administrative experience, which is preferred but not mandatory. A Bachelor's degree from an accredited college or university is also preferred. The candidate should demonstrate flexibility to work additional hours when necessary to meet the firm's objectives. They should possess the ability to work well both independently and as part of a team. Proficiency in Outlook, Word, Excel, InsZoom/VisaTrax, and DMS is expected to be achieved within a reasonable training period.

Salary Information:
The salary for the Immigration Client Intake Specialist position varies depending on geographic location and other job-related factors. The expected salary ranges are provided in accordance with various state laws:
- Colorado: $49,200 to $73,800
- New York State: $44,720 to $81,600
- California: $49,200 to $81,600
- Washington: $51,680 to $77,520
- DC: $51,680 to $77,520
- Maryland (Baltimore): $46,080 to $69,120
- New Jersey: $54,400 to $81,600
- Illinois: $51,680 to $77,520

Actual pay will be adjusted based on experience, geographic location, and other factors permitted by law.

Benefits:
The law firm offers a comprehensive suite of benefits for staff, including:
- Paid Time Off and Paid Sick Leave
- 401(k) matching program and Profit Sharing
- Paid Holidays and Paid Parental Leave
- Health and Life Insurance with Dental & Vision coverage
- Health Savings Account/Flexible Spending Accounts to offset dependent care and health care expenses
- Tuition Reimbursement and an Employee Assistance Program

Applications for this position are open until September 16, 2025. The law firm is not engaging with outside recruiters for this position.