Legal Administrative Assistant (Litigation) in Nashville, TN

Law Firm

Nashville, TN

Legal Administrative Assistant (Litigation) in Nashville, TN

Law Firm Non Legal Department

3-5 yrs required

No

JOB TITLE: Legal Administrative Assistant (Litigation)

JOB RESPONSIBILITIES:

- Coordinate incoming and outgoing electronic communications, including telephone, e-mail, and fax.
- Deliver exceptional client service both internally and externally, maintaining professionalism, discretion, and confidentiality.
- Coordinate travel arrangements and prepare itineraries for attorneys and timekeepers.
- Schedule meetings, arrange for conference rooms, and organize meals as necessary.
- Proactively manage busy calendars, prioritizing meeting requests with both internal and external groups.
- Prepare, type, and format legal documents accurately, ensuring timely completion and prioritization of assignments.
- Assist in preparing or proofreading litigation and business documents, including pleadings, discovery, settlements, contracts, and client correspondence.
- E-file documents as required and manage docket deadlines, including hearings, mediations, deadlines, and trials.
- Maintain both paper and electronic files, collaborating with the File Room to create and maintain client files and indexes.
- Prepare daily time entry for Partners and other attorneys, submitting in a timely manner.
- Collaborate with Accounting to ensure billing accuracy according to client requirements; perform Paperless Proforma edits, manage expense reimbursements, and prepare invoices for payment as requested.
- Demonstrate effective teamwork and provide assistance to other Legal Administrative Assistants as time permits.
- Work cooperatively with other departments and individuals within the law firm.
- Use sound judgment and initiative to develop project timelines, anticipate business needs, and meet deadlines.
- Interact with staff at all levels in a fast-paced environment, maintaining flexibility, proactivity, resourcefulness, and professionalism.

EDUCATION AND EXPERIENCE INFORMATION:

- 3-5 years of prior experience as an administrative assistant is required.
- Experience in a law firm or corporate legal department is preferred; experience with litigation is highly preferred.
- Some college education is preferred; a background in legal studies or paralegal studies is a plus.
- Excellent oral and written communication skills, organizational abilities, analytical and problem-solving skills, and a proactive business style are required.
- Advanced skills with Microsoft Office, including Word, Outlook, Excel, and PowerPoint, are required.
- A typing speed of 60 words per minute is preferred.

SALARY INFORMATION:

Compensation for this position is determined by considering a wide range of factors, including background and experience. The starting hourly rate for this position is expected to range from to , depending on the candidate's skills, qualifications, and experience.

BENEFITS:

- Medical, Vision, and Dental Insurance
- Paid Time Off (PTO)
- 401(k) Retirement Plan
- Life and Disability Insurance

PHYSICAL REQUIREMENTS:

- The position is generally sedentary, involving sitting most of the time, with occasional or routine lifting of up to 10-20 lbs.
- Efficient communication abilities are required.
- The role involves performing repetitive motions.
- The ability to see and read PC screens, detect color coding, read fine print, and normal type size print is necessary.

DISCLAIMER:

The above statements describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of employees.