Executive Assistant in New York City, NY

Law Firm

New York City, NY

Executive Assistant in New York City, NY

Law Firm Non Legal Department

No

Job Title: Executive Assistant/Paralegal

Job Responsibilities:

Executive Assistant:
- Works closely with and effectively organizes managing partner emails and calendar. Keeps him well informed of upcoming commitments and responsibilities, following up appropriately.
- Manages the law firm’s case list, keeps track of upcoming appearances, and notifies appropriate staff.
- Corresponds with clients regarding scheduled phone calls, video conferences, in-person meetings, and/or court appearances.
- Builds and maintains a professional relationship with other legal counsel, courts, agencies, and professional organizations on behalf of the law firm.
- Keeps up-to-date client contacts in Clio, as well as detailed client/matter lists.
- Capable of anticipating needs and working forward with limited direction.

General Responsibilities:
- Manages office calendar (daily calls and meetings, court conferences, court submission deadlines, etc.).
- Coordinates travel arrangements.
- Answers phones, transfers calls, and takes detailed messages.
- Copies, scans, prints, and saves documents as needed.
- Files court documents (EDDS, PACER, NYSCEF, etc.).
- Works closely with court clerks and/or court personnel.
- Orders court transcripts as needed.
- Prepares binders, exhibits, and files for trials and other court proceedings.
- Opens, organizes, prepares, and maintains client and office files both in electronic and paper filing systems.
- Performs other related general administrative duties as assigned.

Education and Experience Information:
- Bachelor’s degree.
- Proficiency in Microsoft Office Suite.
- Good communication skills (verbal and written).
- Ability to function effectively in a deadline-oriented work environment.
- Can multitask efficiently and keep track of several open assignments at once.
- Good problem-solving and time management skills.
- Prior law firm experience is a plus but not required.
- Experience in e-filing in both state and federal courts is a plus but not required.

Salary Information:
- Compensation ranges from $65,000 to $75,000 per year.

Additional Information:
- Employment Type: Full-Time
- Benefits Offered: Dental, Medical, Paid Time Off, Retirement
- Working Hours: 9:00 AM - 6:00 PM (Monday – Friday)

This position at the law firm requires an individual with exceptional organizational skills and the ability to manage multiple tasks efficiently. The role encompasses both executive assistant duties and paralegal responsibilities, demanding a high level of professionalism and attention to detail. The ideal candidate should be able to anticipate needs and work proactively with minimal direction, ensuring the smooth operation of the office and effective communication with clients and other legal entities.