Intellectual Property Assistant Part Time in Falls Church, VA

Law Firm

Falls Church, VA

Intellectual Property Assistant Part Time in Falls Church, VA

Law Firm Non Legal Department

No

Job Title: Intellectual Property Assistant

Job Responsibilities:

The Intellectual Property Assistant, specifically in the role of Trademark Paralegal, operates under the supervision of the Intellectual Property Practice Manager. This position involves a diverse range of tasks centered around patent prosecution support and administrative duties. Key responsibilities include:

- Drafting trademark prosecution documents to support the legal team.
- Providing docketing support services to ensure all trademark-related tasks are tracked and completed timely.
- Assisting with the preparation of . trademark filings, ensuring compliance with all relevant legal requirements.
- Reviewing formality notices and preparing reporting letters to keep clients informed of their trademark status.
- Recognizing and reporting office actions generated by the United States Patent and Trademark Office (USPTO).
- Preparing reporting letters for granted trademark registration certificates to notify clients of successful registrations.
- Preparing and sending reminder letters to clients regarding upcoming deadlines or required actions.
- Coordinating foreign trademark application filings with attorneys and foreign counsel to ensure global compliance.
- Monitoring the trademark docket and proactively preparing for upcoming deadlines to avoid any lapses.
- Providing backup support for trademark docketing as needed, ensuring continuity and efficiency within the department.
- Organizing and maintaining paper files, as well as the upkeep of the file room to guarantee all documents are easily accessible.
- Maintaining client folders within the Document Management System (DMS), including uploading, organizing, and archiving documents to ensure all client information is current and secure.
- Maintaining confidentiality of organizational information to protect client and firm data.
- Performing various other duties as assigned to support the department's needs.

Skills and Abilities:

- Proficient in Microsoft Office Applications, including MS Word and Excel, to perform daily tasks efficiently.
- Familiarity with IP docketing systems is crucial for managing and tracking trademark-related activities.
- Demonstrates an aptitude for learning other office-related software to adapt to new technologies and systems.
- Excellent communication skills for effective interaction with clients, attorneys, and team members.
- Ability and willingness to work cooperatively and professionally with co-workers to foster a positive work environment.
- Flexibility in work schedule, including availability to work overtime when necessary, to meet client and firm demands.

Education and Experience:

- Bachelor’s Degree is required to ensure a foundational level of education and understanding of legal principles.
- High degree of responsiveness, attention to detail, and sense of urgency to manage tasks effectively and efficiently.
- Ability to work well independently as well as part of a team to collaborate on projects and achieve common goals.
- Capability to identify and evaluate issues and act proactively toward resolution to maintain workflow and client satisfaction.
- Positive, professional, and friendly demeanor to contribute to a supportive and welcoming work environment.

Salary Information:

The salary range for the Intellectual Property Assistant position is to hourly.

What We Offer:

- A competitive salary and benefits package to attract and retain top talent in the legal field.
- Opportunities for professional growth and development within a dynamic and supportive environment, fostering career advancement.
- A collaborative culture that values innovation, integrity, and inclusivity, encouraging diverse perspectives and ideas.

We are an equal opportunity employer committed to celebrating diversity and creating an inclusive environment for all employees.