Job Title: Office Services Assistant
Job Responsibilities:
The Office Services Assistant at the law firm in Nashville is responsible for a variety of tasks aimed at supporting the smooth operation of the office. Key responsibilities include:
- Welcoming and assisting all internal and external clients in a professional manner.
- Answering all calls using Microsoft Teams.
- Coordinating deliveries with vendors.
- Maintaining the neatness of the lobby/reception areas and conference rooms.
- Scheduling conference rooms, including verification of technology and catering needs.
- Tracking and ordering stock for pantry items and firm events.
- Sorting and delivering incoming mail and email.
- Handling deliveries and pickups as required, including taking legal documents to the courthouse for filing.
- Preparing miscellaneous correspondence.
- Assisting with other clerical duties and special projects as requested.
- Acting as administrative backup as needed.
Education and Experience Information:
The position requires basic knowledge of office equipment, including computers and copiers, as well as proficiency in Microsoft Office applications such as Outlook, Word, and Excel. The candidate should possess interpersonal skills necessary to communicate and follow instructions from attorneys and staff and provide information with extraordinary courtesy and tact. Confidentiality and exceptional client service skills are also crucial. The ability to work effectively within a group or independently is important.
Requirements:
- Office administrative experience is required, with law firm experience preferred but not mandatory.
- Ability to organize and prioritize multiple tasks and complete them under deadlines.
- Proficiency in Microsoft Office, particularly Outlook and Word.
- Ability to communicate and follow instructions of office management, attorneys, and other legal staff in a fast-paced, demanding environment.
- Willingness to learn new tasks and adapt to change easily while maintaining a positive outlook.
- Must provide minimum authorization to work in the United States.
Salary Information:
The text does not provide specific salary information for the Office Services Assistant position.
Equal Opportunity Employer:
The law firm is an equal opportunity employer. All qualified applicants receive consideration for employment without regard to race, color, sexual orientation, religion, sex, age, national origin, genetic information, physical or mental disability, veteran status, gender identity, gender expression, and marital status. The employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, applicants are encouraged to review the "Know Your Rights" notice from the Department of Labor.
