Conference Services & Events Assistant in New York City, NY

Law Firm

New York City, NY

Conference Services & Events Assistant in New York City, NY

Law Firm Non Legal Department

Min 1 yrs required

No

Job Title: Conference Services & Events Assistant

Job Responsibilities:
- Responsible for scheduling, confirming, and executing all in-house meetings and events booked in the law firm's conference center.
- Coordinate with Food Services, Facilities Management, and other departments to ensure seamless provision of space, food, equipment, and other requested services.
- Communicate effectively with internal and external customers via email, in-person, and on the phone.
- Assist with coordinating and monitoring on-site, off-site, and virtual events.
- Establish and maintain effective working relationships with clients, attorneys, business services professionals, and other internal customers.
- Help build relationships with and maintain databases for service providers, including hotels, event venues, restaurants, and florists.
- May be required to assist with conference room setups, including moving chairs, tables, and podiums.
- Demonstrate effective interpersonal, written, and verbal communication skills to facilitate effective work relationships.
- Manage law firm resources responsibly.
- Comply with and understand law firm operations, policies, and procedures.
- Perform other related duties as assigned.

Education and Experience:
- required.
- Minimum of one year of related experience.

Qualifications:
- Knowledge of relevant law firm computer software programs (., Word, Outlook, Excel, PowerPoint, Webex) with the ability to learn new software and operating systems (., EMS, CVENT, Visio).
- Ability to learn and operate basic A/V equipment.
- Ability to maintain a high level of customer service.
- Ability to diffuse difficult situations.
- Ability to exert low to moderate physical effort.
- Demonstrates effective interpersonal and communication skills, both verbally and in writing.
- Demonstrates close attention to detail.
- Ability to handle multiple projects and shifting priorities.
- Ability to handle sensitive matters and maintain confidentiality.
- Ability to organize and prioritize work.
- Ability to work well in a demanding and fast-paced environment.
- Ability to work well independently as well as effectively within a team.
- Ability to occasionally work on weekends and holidays.
- Ability to work evening functions as necessary.
- Flexibility to travel domestically.
- Flexibility to adjust hours and work the hours necessary to meet operating and business needs.

Salary Information:
- The starting base salary for this position is expected to be within the range of $68,000 - $72,000. Actual salary will be determined based on skills, experience, and other job-related factors, consistent with applicable law.

Culture and Benefits:
- Law firm's culture emphasizes teamwork, professionalism, and excellence. The environment promotes inclusion and draws on a wide spectrum of talent to ensure success.
- Offers competitive salaries and year-end discretionary bonuses.
- Comprehensive health care (medical, dental, vision), savings plan/401(k), and voluntary benefits.
- Generous paid time off and paid leave options, including parental leave.
- In-classroom, remote, and on-demand learning and professional development opportunities.
- Robust well-being classes and programs.
- Opportunities to give back and make an impact in local communities.

EEO Statement:
The law firm is an Equal Opportunity Employer. It does not discriminate against applicants or employees based on any legally impermissible factor, including but not limited to race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender identity or expression, genetic information, medical condition, disability, military or veteran status, or status as a victim of domestic violence, sexual assault, or stalking.

Applicants requiring accommodation during the application process should contact the specified individual.