Executive Assistant in San Francisco, CA

Law Firm

San Francisco, CA

Executive Assistant in San Francisco, CA

Law Firm Non Legal Department

Min 3 yrs required

No

Job Title: Executive Assistant

Job Responsibilities:
The Executive Assistant will provide senior-level support to two to three Partners and serve as the point person for several other Lawyers, including Counsels and Associates, within the law firm. The role involves a strong emphasis on business development and client impact, administrative support, and teamwork. The key responsibilities are:

- Business Development/Client Impact:
- Proactively support the Partners/Lawyers in their client, practice, and business development activities.
- Maintain and update the current list of contacts and business activities in the CRM/Interaction database.
- Track clients and other contacts, scheduling calls and meetings with them in collaboration with Partners/Lawyers.
- Build relationships with clients and their assistants.
- Execute follow-up calls with clients as requested.
- Schedule client entertainment and assist with local event management.
- Prepare materials for meetings, pitches, and proposals.
- Undertake research to support Partners/Lawyers' business development efforts.

- Administrative Support:
- Assist with billing and collections, liaising with billing coordinators, and managing pro formas.
- Track and enter Partners/Lawyers’ time submissions.
- Manage Partners’ calendars, planning and scheduling internal and external/client meetings.
- Coordinate travel and accommodations based on Partners/Lawyers' preferences.
- Complete and submit expense reports in a timely manner.
- Manage document production and filing, including the storage and disposal of confidential client information.

- Teaming:
- Provide coverage for other assistants who are out of the office.
- Provide training and support to new assistants.
- Participate in team meetings and projects, collaborating to improve processes and elevate overall team performance.

Education and Experience Information:
- A minimum of three years of relevant experience as an executive-level assistant in a law firm, professional services firm, or other corporate environment is required.
- Strong interest and/or industry knowledge and background in Finance, Technology, or Media or relevant legal experience is preferred.
- An undergraduate degree or relevant professional or industry experience is required.

Salary Information:
The position offers a salary range of $100,000 to $130,000.

Additional Requirements:
- The candidate must possess excellent knowledge of Microsoft Outlook, Word, PowerPoint, and Excel, along with experience with CRM systems. Knowledge of Interaction is an advantage.
- The role requires excellent project management and analytical skills.
- Strong presentation and writing skills are necessary.
- The candidate should have strong interpersonal skills and the ability to interact credibly, diplomatically, and effectively with all levels within the firm and with clients.
- The ability to work on-site in the office four days a week with the option to work remotely one day a week is required.

The law firm is an equal opportunity employer, and all qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected category in accordance with . law.