Job Title: Executive Assistant
Job Responsibilities:
The Executive Assistant at the law firm will provide comprehensive administrative and organizational support to the firm's managing attorney. The key responsibilities include:
- Administrative Support: Managing phone calls, emails, correspondence, non-litigation calendars, and organizing documents.
- Meeting and Event Coordination: Setting up meetings, preparing agendas, taking minutes, and coordinating events.
- Travel and Expense Management: Arranging travel, booking accommodations, and preparing expense reports.
- Communication and Liaison: Acting as a point of contact for internal and external stakeholders, managing communication flow, and ensuring effective information sharing.
- Project Support: Assisting with project planning, coordination, and tracking.
- Process Improvement: Identifying areas for improvement and implementing efficient administrative systems.
- Excellent Organizational and Time Management: Managing multiple tasks and deadlines effectively.
- Strong Communication: Communicating effectively with executives, staff, and external parties.
- Proficiency in Office Software: Utilizing Microsoft Office Suite (Word, Excel, PowerPoint), Clio, Google Calendar, Zoom, Google Sheets.
- Strong Problem-Solving: Identifying and resolving issues proactively.
- Discretion and Confidentiality: Handling sensitive information with care.
- Adaptability and Flexibility: Adapting to changing priorities and demands.
Education and Experience Information:
- A minimum of three years of relevant experience in administrative support is required.
- Prior significant experience in administrative support is necessary.
Salary Information:
- Compensation ranges from $30 to $50 per hour, depending on experience.
- Benefits include 401(k) matching, paid vacation, and holidays.
- The position is part-time, offering up to 20 hours per week with flexible shifts.
- Expected hours are 10 to 20 per week.
Additional Information:
- The job type is part-time, and the work location is in person in Berkeley, California.
- Candidates should have the ability to commute or relocate to Berkeley, CA 94703 before starting work.
- Applications submitted through recruiters will not be considered. Candidates should send their cover letter and resume to the specified email and be prepared to provide references upon request.
