OFFICE CLERK in Scottsdale, AZ

Law Firm

Scottsdale, AZ

OFFICE CLERK in Scottsdale, AZ

Law Firm Non Legal Department

1-3 yrs required

No

Job Title: Office Clerk

Job Responsibilities:
- Scan and process legal mail for multiple attorneys
- Sort and distribute incoming mail and packages
- Prepare outgoing mail and packages for shipment
- Maintain accurate records of all incoming and outgoing mail
- Answer phones, greet and direct clients and guests while adhering to security protocols
- Manage conference rooms, including scheduling and maintaining appearance and supply levels
- Coordinate catering services
- Maintain cleanliness of kitchens, supply rooms, and conference rooms
- Keep files up to date, follow a filing system, and organize records such as letters, legal documents, case files, and correspondence
- Operate digital image scanning equipment to capture images and generate associated text, following established scanning and quality control procedures for producing digital files in specified formats for further processing
- Conduct quality checks and audits by verifying electronic images on the screen and correcting any scanning malfunctions
- Assist with all firm-related clerical tasks including filing, faxing, scanning, sorting, typing, and copying
- Ensure the integrity and confidentiality of all records
- Maintain inventory of office supplies and materials, including those specific to mailroom supplies
- Perform other duties as assigned by Management and/or Team Leaders

Education and Experience Information:
- Previous experience in an administrative or mailroom role is preferred
- Familiarity with office management procedures and equipment
- Proficiency in MS Outlook or similar software for email, calendar, and document management
- Proficiency in MS Word

Qualifications:
- Strong organizational skills
- Ability to work under pressure and manage multiple tasks
- Customer service experience
- Dependable and reliable
- People-oriented and enjoys group work
- Adaptable and flexible with a capacity to shift directions frequently
- Detail-oriented with a focus on precision
- High tolerance for stress, thriving in high-pressure environments

Salary Information:
The text does not provide specific salary information for the Office Clerk position.