Job Title: Litigation Executive Assistant
Job Responsibilities:
- Interface with clients, law firm resources, and vendors on attorneys’ behalf
- Coordinate travel arrangements and manage related expenses
- Manage calendars and scheduling for attorneys
- Prepare engagement letters and open new matters
- Interface with New Business and Conflicts departments
- Draft basic correspondence such as client letters and memos
- Prepare, proofread, revise, edit, and red-line legal documents
- Coordinate internal and external meetings, depositions, and mediations
- Enter, edit, release, and revise attorney time entries
- Assist with billing and interface with finance
- Set up and maintain document workspaces; serve as file keeper for case matters
- Manage email distribution lists for teams and contact information for clients and vendors
- Maintain court login/passwords and ensure admissions are up to date
- Maintain bar association memberships, CLE credits, and dues
- Serve discovery and other substantive mailings/submissions
- Order Certificates of Good Standing for Pro Hac Vice
- Assist with hearing and trial logistics
- Handle printing, copying, and binder creation
- Process vendor invoices
- Prepare audit letters
Education and Experience Information:
- A minimum of 5 years of litigation experience within a law firm is required
- A Bachelor’s degree is required
- Strong attention to detail, follow-up, and excellent organizational skills are necessary
- Ability to treat sensitive/confidential information with appropriate discretion
- Strong sense of urgency, accountability, flexibility, and resourcefulness
- Ability to function professionally under pressure while managing multiple tasks and deadlines
- Must possess tact, discretion, good judgment, and act with integrity in all situations
- Excellent interpersonal, written, and verbal communication skills
- Excellent computer proficiency in MS Office (Word, Excel, and Outlook)
- Excellent file management skills
- Ability to work independently and complete assignments within prescribed routines and standard practices
- Ability to work overtime as needed
Salary Information:
- The anticipated pay range for this position is – per hour
- Compensation may include overtime and a discretionary year-end merit bonus based on performance
- A highly competitive salary and benefits package is offered
