Job Title:
Office Services Clerk
Job Responsibilities:
The Office Services Clerk is responsible for providing a variety of administrative and office services support within the Salt Lake City office of a law firm. Key duties include:
- Processing daily mail with scheduled pickups and deliveries, maintaining and supplying the postage meter.
- Operating photocopy machines for large copying and scanning projects.
- Ensuring daily maintenance of paper levels in copiers and printers.
- Preparing legal records for electronic scanning by taping loose sheets, removing staples, and verifying consistent client information. Performing document imaging (scanning) and quality control/validation for legal documents.
- Maintaining inventory and organization of office and kitchen supplies.
- Providing client services and receptionist coverage as needed, including backup during breaks.
- Opening and closing files in FileTrail, preparing labels, and preparing files for off-site storage including content description reports. Coordinating delivery and retrieval of files from off-site storage vendors.
- Assisting with annual document destruction and shredding files as necessary.
- Assisting with setting up and breaking down conference rooms, as needed.
- Assisting with outside deliveries as needed.
- Occasionally ascending/descending a ladder to access records files.
- Performing other duties as requested.
Education and Experience Information:
- A is required.
- Prior reception and/or general office experience is necessary.
- Preferred experience includes prior mailroom experience and knowledge of office equipment such as photocopiers and scanners.
- Good knowledge of MS Office software applications is also preferred.
Salary Information:
The law firm offers competitive pay and excellent benefits, which are available to business professionals working 17+ hours/week along with their dependents, including spouses and domestic partners regardless of gender. The benefits package includes comprehensive medical insurance, dental insurance, vision insurance, a 401(k) retirement savings plan with firm contribution, basic and optional life insurance, short and long-term disability, paid time off, up to 8 weeks of paid parental leave, paid holidays, a paid volunteer day, discretionary bonuses (if bonus eligible), adoption assistance, healthcare, dependent care, and transportation pre-tax reimbursement accounts, a back-up child and elder care program, an education and college advising program, virtual tutoring, wellbeing programs and activities, a mass transit program (certain offices), a travel assistance program, and a 24/7 employee assistance program with access to five confidential visits with a licensed counselor at no cost. Some benefits are subject to eligibility criteria.
Additional Information:
The law firm fosters a friendly, cooperative culture that values and appreciates each individual. The firm has received multiple recognitions for its welcoming workplace environment, including Mansfield Certification Plus, Best Law Firms for Women, a 100% rating on the Corporate Equality Index, Gold Standard Certification, and a Top 100 Adoption-Friendly Workplace award.
Reasonable Accommodations:
The law firm is committed to providing disability and religious-based reasonable accommodations, as well as menopause, pregnancy, or lactation-related reasonable accommodations. If a reasonable accommodation is required during the application and hiring process, candidates are encouraged to contact the firm.
How to Apply:
The law firm accepts online applications via the Careers section on its website. Applications cannot be accepted by mail or email.
Equal Employment Opportunity:
The law firm is an EEO/AAP/Disabled Vets Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, ancestry, sex, national origin, sexual orientation, gender identity, affectional preference, disability, age, marital status, familial status, status with regard to public assistance, military or veteran status, or any other legally-protected status.
E-Verify Participation:
The law firm participates in E-Verify.
Note: The firm is not currently accepting search firm submissions for this opening.
