Director, Global Lease Administration Contract (12 24 months) in Washington, DC

Law Firm

Washington, DC

Director, Global Lease Administration Contract (12 24 months) in Washington, DC

Law Firm Non Legal Department

No

Job Title:
Director, Global Lease Administration - Contract (12-24 months)

Job Responsibilities:
The Director, Global Lease Administration - Contract will be responsible for managing and optimizing the global lease portfolio to ensure compliance with internal policies and lease terms, while supporting strategic real estate initiatives. Key responsibilities include:

- Policy Development: Develop standards and policies related to the type, size, and build-out parameters of space to standardize a global approach and manage costs.
- Lease Management: Maintain and manage a centralized database of all global leases to support decision-making, ensuring accurate record-keeping, timely renewals, and compliance with lease terms.
- Negotiation: Support offices in lease negotiations, renewals, amendments, and new leases. This includes managing build-out vendor and supplier agreements, leveraging market research to secure favorable terms, and supporting decision-making through benchmarks on space utilization and market trends.
- Relationship Building: Build relationships and provide support and guidance to the law firm's Chief Executives, Regional Operating Officers, and the Global Management Committee.
- Financial Analysis: Conduct financial analysis to assess occupancy costs, budget for potential increases, and explore financial incentives or concessions from landlords.
- Market Research: Compare current market rates for similar properties, investigate alternative locations, and understand landlord positions and market conditions.
- Legal Compliance: Ensure compliance with local and international regulations, review zoning laws or building codes changes, and consult with legal and procurement on lease terms, liabilities, and reporting obligations.
- Strategic Planning: Develop and implement a strategic roadmap for lease management, optimizing space utilization and supporting remote/flexible work trends.
- Technology Integration: Collaborate with IT to develop standards for AV and IT equipment in office refurbishments and relocations.
- Employee Amenities: Evaluate amenities that enhance employee satisfaction and productivity, ensuring the workspace promotes a healthy and safe environment.
- ESG Support: Track and report sustainability metrics, collaborating with the Chief Sustainability Officer to ensure progress related to the law firm's environmental targets (., LEEDs, BREEAM).

Education and Experience:
- A bachelor’s degree in business administration, real estate, finance, or related fields.
- Strong experience in lease administration, real estate management, or related roles in a multi-continent environment.
- Strong negotiation skills and experience managing complex lease agreements, considering local language requirements during negotiations and term reviews.
- Experience working collaboratively with cross-functional teams, brokerage firms, and individually.
- Excellent project management and budgeting skills.
- Experience with local and international real estate regulations and compliance.
- Proficiency in lease management software and tools.
- Exceptional communication and interpersonal skills.
- Understanding of the law firm structure and environment.
- Proficiency with Microsoft Office suite (Outlook, Excel, Word, PowerPoint).
- Passion for learning new tools and systems (., Real Estate hub, SAP) and data management.
- Keen attention to detail with a commitment to data accuracy and integrity.
- Effective time management and prioritization skills to meet deadlines.
- Ability to make effective decisions and judgment calls to improve the workplace, profitability, and best practices.
- Positivity and a solution-based approach in all aspects of work.

Salary Information:
This position is bonus-eligible and includes medical, dental, vision, and 401(k) benefits based on the number of hours worked. In certain states (California, Illinois, New York, or Washington DC), the US base compensation for this position is expected to be up to $300,000 annually. Individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Additional information about the specific salary range for a preferred location can be shared by the recruiter during the hiring process.