Job Title: Executive Assistant
Job Responsibilities:
The Executive Assistant will support the Chief Executive Officer (CEO) in a remote capacity, providing strategic and administrative support. Key responsibilities include managing and optimizing the CEO’s calendar by scheduling internal and external meetings across various time zones. The role also involves coordinating travel arrangements, itineraries, and expense reporting for the CEO. The Executive Assistant will be responsible for preparing meeting agendas, taking notes, and ensuring timely follow-ups on action items. Serving as the primary point of contact between the CEO and internal/external stakeholders is a crucial aspect of the role. The Executive Assistant will support executive communications, including the preparation of presentations, memos, and correspondence. Handling confidential information with discretion and professionalism is essential. The role also includes assisting with project coordination and tracking strategic initiatives, as well as supporting the CEO in personal administrative tasks as needed.
Education and Experience Information:
The ideal candidate will have at least 3 years of experience supporting C-level executives, preferably in a fast-paced, remote-first environment. Exceptional written and verbal communication skills are required, along with strong attention to detail, organizational skills, and the ability to prioritize tasks. Proficiency in Microsoft Office, Teams, and Zoom is necessary. The candidate must demonstrate discretion and integrity in handling sensitive information and possess the ability to work independently and make decisions with minimal direction.
Salary Information:
The text does not provide specific salary information for the Executive Assistant position. However, the role comes with a comprehensive benefits package that includes medical, dental, and vision insurance, a 401(k) plan with company match, company-paid life insurance, short-term and long-term disability coverage, generous paid time off (PTO) and paid holidays, professional development opportunities, employee recognition programs, wellness resources, an employee assistance program (EAP), and an employee referral program with bonus incentives.
Additional Information:
The law firm, founded in 1997, has grown from a modest legal practice to a comprehensive, nationwide law firm providing efficient and effective legal representation to some of the nation’s largest financial institutions. The firm is headquartered in Tampa, FL, and is strategically positioned across an 18-state footprint to cater to the diverse needs of its clients. The firm's expansive practice covers a full range of services, including appellate advocacy, attorney closing services, bankruptcy solutions, consumer collections, creditors' rights matters, foreclosure proceedings, eviction services, litigation support, regulatory compliance, REO (Real Estate Owned) services, replevin actions, and other specialized legal services tailored to meet clients' unique needs.
The law firm is committed to community engagement and positive outreach, contributing to charitable initiatives, offering pro bono legal assistance, and actively volunteering in the communities where it operates. The firm prides itself on fostering a culture that champions involvement, ensuring its impact is felt in the heart of the community.
The law firm is an Equal Opportunity Employer, celebrating diversity and committed to creating an inclusive environment for all employees. The firm does not discriminate based on race, color, religion, creed, national origin, ancestry, sex, pregnancy, sexual orientation, gender identity, age, disability, veteran status, or any other protected characteristic under applicable federal, state, or local law.
