Administrative Assistant in Irvine, CA

Law Firm

Irvine, CA

Administrative Assistant in Irvine, CA

Law Firm Non Legal Department

Min 1 yrs required

No

Job Title: Administrative Assistant - Tax, Trusts, and Estates

Job Responsibilities:
The Administrative Assistant at the law firm is tasked with supporting Attorneys and Paralegals within the Tax, Trusts, and Estates department. Key responsibilities include:
- Managing heavy calendaring for attorneys to ensure efficient scheduling and time management.
- Coordinating with other departments to confirm appointments, ensuring seamless integration of schedules.
- Communicating effectively with clients via phone and email, providing exceptional customer service.
- Creating and maintaining accurate database records to support departmental needs.
- Preparing routine correspondence to assist in daily operations.
- Overseeing project management tasks to ensure deadlines are met.
- Managing documents meticulously to maintain organization and accessibility.

Education and Experience Information:
- A minimum of 1 year of experience in a law firm or office environment is required.
- At least 1 year of experience as an Administrative Assistant or Secretary is necessary.
- Candidates should possess excellent administrative, verbal, and written communication skills.
- Attention to detail and exceptional customer service skills are crucial.
- Strong time management and organizational skills are required.
- Accurate typing abilities and prior exposure to Microsoft Office programs are essential.
- The ability to operate computers, photocopiers/scanners, and fax machines is necessary.
- A college degree is preferred, though not mandatory.

Physical Requirements:
- The position requires frequent standing and walking.
- The ability to sit for up to four hours at a time is necessary.
- Bending and stooping may be required as needed.

Salary Information:
The salary range for this position is between $40, to $70, annually.

Benefits:
- The law firm offers 6 medical plan options, with 3 plans offering an employer-funded Health Savings Account (HSA).
- Dental and vision plans are available.
- A 401(k) plan with significant employer matching is provided.
- The work environment is described as great, with the law firm being recognized as an Orange County Register 2024 Top Workplace.
- The firm offers additional perks such as weekly lunches, monthly birthday celebrations, and monthly in-office massages.
- An employee recognition program is in place to appreciate staff contributions.
- After five years, employees have the opportunity to participate in a profit-sharing matrix.
- The FUN Committee organizes small monthly events and larger annual events including an Admin Day celebration, summer party, Harvest Lunch, and Christmas Lunch.

Schedule:
- The work schedule consists of a 38-hour work week, with half-day Fridays.
- The position may transition to a hybrid model after the introductory period, with on-site days designated as Tuesdays and Thursdays.

Candidates interested in the position are required to submit a resume and cover letter for consideration.