Legal Staff Accounting/Finance in Wilmington, DE

Law Firm

Wilmington, DE

Legal Staff Accounting/Finance in Wilmington, DE

Legal Staff

Min 3 yrs required

No

Job Title: Billing Specialist

Job Responsibilities:
The Billing Specialist is tasked with managing the billing process for client invoices, ensuring they are formatted as required by the client. Key responsibilities include:

- Editing prebills for tasks such as time and disbursement transfers, time splits, on account transfers, and adjustments.
- Printing, sorting, and distributing prebills to billing attorneys, and forwarding drafts or final invoices for further edits.
- Maintaining accurate and current client billing addresses.
- Entering necessary billing exemptions by the billing cutoff date and maintaining status through month-end.
- Monitoring and managing approvals for write-offs and monthly billing exemptions.
- Accurately entering alternate rates into the computer system.
- Providing attorneys and legal support staff with requested billing statistics, often using Excel spreadsheets.
- Managing communication with attorneys to ensure billing deadlines are met.
- Submitting, processing, and tracking invoices, and resolving billing issues via electronic and web-based systems.
- Communicating effectively during monthly check-in meetings with the billing manager to provide updates on timekeepers’ Work in Progress and troubleshooting as necessary.
- Responding to internal and external client inquiries promptly and seeking feedback/follow-up when appropriate.

Knowledge, Skills, and Abilities:
- Strong written and oral communication skills with professionals in the firm and clients regarding billing issues.
- Excellent customer/client service and interpersonal skills.
- Professional representation of the department.
- Proficiency in Microsoft Word and Excel.
- Ability to work under pressure and balance multiple priorities.
- Capability to produce high-volume, computerized document edits in a fast-paced, deadline-driven environment.
- Effective independent and team work to promote consistent and efficient workflow processes.
- Strong interpersonal skills for high-quality service and effective partnership with diverse groups at various levels within the firm and external contacts.
- Ability to self-manage and work independently in both hybrid and in-office settings.

Education and Experience:
- A college degree is preferred; however, any equivalent combination of training, education, and experience demonstrating the ability to perform the essential duties is acceptable.
- A minimum of three (3) years of law firm billing experience is required.
- Previous experience with Aderant/CMS is strongly preferred.

Salary Information:
Compensation for this position is dependent on various factors, including position, location, education, training, and/or experience. The hiring salary range is between $50, and $70,.

Additional Information:
- The law firm will comply with any applicable city or state workplace mandates in effect concerning Covid-19.
- This position description outlines the general content and requirements for job performance and is not all-inclusive. Additional duties may be assigned as needed.
- This description does not constitute a written or implied contract of employment.
- Reasonable accommodations may be made for individuals with disabilities to perform essential functions.
- By applying for this position, candidates agree to the processing of their Personal Information as per the law firm's Worker and Applicant Global Privacy Notice.
- The law firm follows an equal employment opportunity policy, making all employment decisions without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status, and any other classification protected by law.