Patent Prosecution Legal Secretary

Min 2 yrs required

Full-time

No

Patent Prosecution Legal Secretary - Fully Remote - $70, - $90, Salary/year

Introduction to Law Firm

Law Firm is a support organization, professionally running the back-office operations of a tech-enabled, highly selective, global law firm consistently recognized for its excellence, innovation, and teamwork throughout its 45 offices in 14 countries and five continents. This disruptive business model has widely become known amongst the most innovative in the legal industry prioritizing collaboration, dynamic innovation, consistent excellence, agility, and efficiency. These core principles provide our firm with an insightful understanding of how we can continue to push our growth year over year.

Position Summary

The Patent Prosecution Legal Secretary will operate as part of a team of lawyers and staff to provide a high level of service to our clients. The Patent Prosecution Legal Secretary will assist, under the supervision of lawyers, in the preparation, filing, and prosecution of patents with the US Patent and Trademark Office (USPTO). This is a fully remote position.

Job Duties/Responsibilities

- Prepare patent prosecution specific documents for filing with the USPTO, including patent applications, responses/amendments and appeal briefs
- Prepare USPTO forms for filing documents with the USPTO, including application data sheets, powers of attorney, inventor declarations, terminal disclaimers, extensions of time, and all other formalities
- Handle client correspondence, including reporting to client documents filed with and received from the USPTO
- Prepare and collect client signatures on assignments, inventor declarations and powers of attorney
- Provide legal and non-legal administrative support to attorneys/patent agents and clients
- Maintain electronic docket on a regular schedule and send reminders to attorneys/patent agents as necessary
- Confirm all statutory deadlines are handled
- Process intake of new clients
- Create client electronic files/workspace
- Organize, update, and maintain client electronic files/workspace
- Manage specific client databases and client correspondences daily
- Work with billing specialist to prepare client invoices, create cover letters, and send client invoices

Qualifications

Required Skills/Abilities

- Minimum of 2 years IP experience focused on patent prosecution
- Demonstrated proficiency in Microsoft Office (Excel, Outlook, PowerPoint, and Word), Outlook, Adobe Acrobat and Adobe Pro, Document Management, time entry systems and Patent Prosecution specific databases including Inprotech or CPI
- Strong knowledge of steps involved in patent prosecution from application filing to issuance of patents
- Familiarity with electronic document management systems, iManage a plus
- Familiarity with electronic filing with the USPTO
- Strong attention to detail
- Professional interpersonal communication skills, both verbal and non-verbal
- Excellent teamwork and collaboration skills
- Client service/customer satisfaction oriented
- Self-motivated and able to effectively utilize time and resources
- Thorough knowledge of . patent prosecution procedures and PTO rules and forms

Education

- Bachelor’s degree or certificate in paralegal studies

Job Related Competencies

- Attention to Detail
- Accountability
- Customer Oriented
- Collaboration
- Communication
- Consistent Excellence
- Efficiency
- Initiative

Equal Employment Opportunity

Law Firm is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant, or an employee based on race, color, ancestry, national origin, citizenship, sex, age, physical or mental disability, veteran or military status, genetic information, sexual orientation, gender identity, marital status, or any other legally recognized protected class under federal, state, or local law.

The information that you provide in this application will be used solely to determine suitability for employment, verify identity, and maintain statistics on applicants.

Accommodation for Applicants with Disabilities

Applicants with disabilities may be entitled to reasonable accommodation under the Americans with Disabilities Act and certain state or local laws. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity without imposing undue hardship on Law Firm. If you have a disability or special need and need assistance participating in the application process, please let us know.

E-Verify

This employer participates in E-Verify and will provide the federal government with your form I-9 information to confirm you are authorized to work in the .

Yes

Not specified

Not specified

Microsoft Office, Adobe Acrobat, Document Management, time entry systems, Patent Prosecution specific databases, electronic document management systems, electronic filing with USPTO, attention to detail, communication, teamwork, customer service, efficiency, initiative

Bachelor's degree or certificate in paralegal studies

Submit application through designated process

Qualification and Experience Bachelor's degree or certificate in paralegal studies

Legal