Legal Administrative Assistant

Min 5 yrs required

Full-time

No

# Legal Administrative Assistant

**Job Description**

A Law Firm is searching for an experienced Legal Administrative Assistant to join their team. The ideal candidate will have a minimum of 5 years of administrative experience in a fast-paced law firm environment, have a strong track record of stable work history with at least 1 prior law firm, and possess excellent communication skills, both written and verbal. This position offers a competitive salary and excellent benefits.

**Qualifications**

- Minimum of 5 years of administrative experience in a fast-paced law firm environment
- Litigation experience preferred
- Strong track record of stable work history with at least 1 prior law firm
- Must be willing to work in a team environment
- Strong computer proficiency in the use of MS Office (Word, Excel, PowerPoint, and Outlook) and Adobe programs
- Experience with time entry and billing software
- Experience with an online/electronic document management system (iManage preferred)
- Excellent communication skills, both written and verbal; demonstrated understanding of correct grammar, spelling, and punctuation
- Strong organization skills and attention to detail
- Ability to handle pressure of multiple projects and manage time sensitive deadlines
- Must be a self-starter and take initiative
- Excellent proofreading and editing skills
- Experience with mailing labels and mailing packages via USPS, UPS, FedEx, etc.
- Ability to report to the office 5 days a week as scheduled
- Ability to work a schedule of 9:00 – 6:00
- Ability to work occasional overtime if needed

**Primary Responsibilities**

- Maintain and organize physical and electronic files
- Follow the standard naming and profiling conventions when scanning, emailing, and saving documents to the document management system
- Generate standard cover letters for correspondence, memoranda, and other legal documents
- Prepare and handle large volume of emailing, faxing, scanning, and mailing of letters and documents
- Update tracking charts, forms, and spreadsheets
- Enter, review, and revise attorney timesheets, including use of firm mandated guidelines and follow up with assigned attorneys to ensure prompt and accurate entry of time
- Consistently and accurately complete assigned tasks when expected and in a timely manner
- Juggle multiple assignments and/or deadlines while maintaining a professional demeanor and timely seek assistance when needed
- Maintain a high level of awareness and protection of confidential information and documents
- Answering attorney phones, taking detailed messages, transcribing voicemails, etc.
- Manage attorney calendars, coordinate conference calls as well as conference rooms, when needed

**Law Firm Legal Administrative Assistant**

A Law Firm is seeking an experienced Legal Administrative Assistant to join their team. The successful candidate will possess a minimum of 5 years of administrative experience in a fast-paced law firm environment, have a strong track record of stable work history with at least 1 prior law firm, and possess excellent communication skills, both written and verbal. In addition, the Legal Administrative Assistant must be willing to work in a team environment, have strong computer proficiency in the use of MS Office (Word, Excel, PowerPoint, and Outlook) and Adobe programs, and be able to handle pressure of multiple projects and manage time sensitive deadlines.

This position offers a competitive salary and excellent benefits.

**Qualifications for Legal Administrative Assistant**

- Minimum of 5 years of administrative experience in a fast-paced law firm environment
- Litigation experience preferred
- Strong track record of stable work history with at least 1 prior law firm
- Must be willing to work in a team environment
- Strong computer proficiency in the use of MS Office (Word, Excel, PowerPoint, and Outlook) and Adobe programs
- Experience with time entry and billing software
- Experience with an online/electronic document management system (iManage preferred)
- Excellent communication skills, both written and verbal; demonstrated understanding of correct grammar, spelling, and punctuation
- Strong organization skills and attention to detail
- Ability to handle pressure of multiple projects and manage time sensitive deadlines
- Must be a self-starter and take initiative
- Excellent proofreading and editing skills
- Experience with mailing labels and mailing packages via USPS, UPS, FedEx, etc.
- Ability to report to the office 5 days a week as scheduled
- Ability to work a schedule of 9:00 – 6:00
- Ability to work occasional overtime if needed

**Primary Responsibilities of Legal Administrative Assistant**

- Maintain and organize physical and electronic files
- Follow the standard naming and profiling conventions when scanning, emailing, and saving documents to the document management system
- Generate standard cover letters for correspondence, memoranda, and other legal documents
- Prepare and handle large volume of emailing, faxing, scanning, and mailing of letters and documents
- Update tracking charts, forms, and spreadsheets
- Enter, review, and revise attorney timesheets, including use of firm mandated guidelines and follow up with assigned attorneys to ensure prompt and accurate entry of time
- Consistently and accurately complete assigned tasks when expected and in a timely manner
- Juggle multiple assignments and/or deadlines while maintaining a professional demeanor and timely seek assistance when needed
- Maintain a high level of awareness and protection of confidential information and documents
- Answering attorney phones, taking detailed messages, transcribing voicemails, etc.
- Manage attorney calendars,

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Legal