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Years of Experience
Date Last Verified
ProfileSenior Paralegal The candidate will plan and coordinate meetings, including annual and special meetings of shareholders, meetings of the board of directors and board committees, along with preparation and dissemination of materials required for those meetings. Will prepare minutes, resolutions, consents, presentations, reports and any and all documentation required to facilitate and record corporate (including subsidiaries) actions. Prepare corporate documents for subsidiaries (both foreign and domestic), as well as maintain entity and jurisdictional database to include all current and historical parent and subsidiary data. Prepare documents required to form corporations, partnerships and limited liability companies, as well as any amendments, mergers, withdrawals and dissolutions of same. Maintain and update board committee charters, governance guidelines and other corporate governance policies, as well as maintain current postings on internal and external websites. Assist with drafting of the annual proxy statement, including coordination with various departments to compile information included in the proxy and perform the necessary due diligence required for disclosure in the proxy. Prepare and maintain annual director and officer questionnaires and related independence matrix, lists for parent and subsidiaries, board of directors and board committee meeting calendars, and annual budget and monthly forecasts for department. Work with stock transfer agent, auditors and registered service agent to fulfill due diligence requests and other requests for information. Coordinate and manage annual corporate compliance process for ONEOK and ONEOK Partners, including tracking and maintaining database of compliance participation for all employees. Assist with NYSE and SEC compliance, including written affirmations, reporting of dividends and outstanding shares, preparation of Section 16 filings and director compensation and stock plan administration. Support and review of required filings to maintain SEC compliance, including familiarity with SEC Acts. Assist in administering ONEOK and ONEOK Partners Securities/Insider Trading Policy, Statement of Policy Regarding Conflict of Interest and Whistleblower Hotline complaints, including stock trade preclearance authorizations and conflict of interest determination process and related database maintenance. Organize and maintain corporate records, including minute books, corporate filings, transactional and historical records, as well as general record keeping. Regular and reliable attendance is required in performance of job. Employee may be required to perform additional duties as assigned.
Qualification and Experience
The candidate must have associate’s degree as a professional legal assistant with previous paralegal experience and the following job-related experience: Experience with corporate secretary functions for a publicly traded company required. Experience drafting and/or preparing documents such as minutes, resolutions, contracts, reports, director and shareholder communications used by corporate secretary and/or legal staff is needed. Experience accessing, researching and managing information in various databases and computer applications. Experience researching, online filing (NYSE/SEC), managing and extracting information from online websites is needed. Experience in use and function of office equipment applicable to position including high end copy machines with job building capabilities, scanners and facsimile machines are needed. Experience and training related to: Microsoft Word, Excel and PowerPoint; Database access, maintenance and reporting; Developing and maintaining filing systems; Legal terminology; Planning board and board committee and shareholder meetings and logistics; Preparation, assembly and distribution of board related materials; General business organization and structure; Generally accepted standards for grammar and punctuation; Experience advising, assisting, interacting and communicating effectively. Demonstrated ability to read and write fluently in English is needed. Certified Legal Assistant (CLA) certification is preferred.
100 West 5th Street
Tulsa, OK 74102