Lateral File Intake/Transfer Manager

2-5 yrs required

Full-time

No

Womble Bond Dickinson (US) LLP is committed to providing equal opportunity to all employees and applicants for employment. We do not discriminate in recruiting, hiring, training, promotion or other employment practices for reasons of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, veteran status or any other protected status.


Lateral File Intake/Transfer Manager:
- Responsible for managing the intake and transfer of all incoming files for law firm.
- Collaborates with multiple teams to ensure timely and accurate processing of files.
- Works closely with GC's office, LPA, and local office Director of Administration.
- Maintains accurate records of all incoming files and their status.
- Assists with preparation of reports and statistics related to file intake.
- Ensures files are transferred out of the firm in accordance with File Transfer Procedures.
- Exceptional attention to detail and accuracy required.
- Bachelor's degree in business administration, paralegal studies or equivalent experience required.
- Knowledge of IP laws, regulations, and docketing procedures preferred.
- Ability to work independently and as part of a team.
- Strong written and oral communication skills.
- Ability to travel up to 25% of the time.
- Organizational skills, attention to detail, and ability to exercise sound judgement are important for this position.
- Professional demeanor and ability to maintain confidentiality.
- Equal opportunity employer committed to diversity and inclusion.

H1: Lateral File Intake/Transfer Manager at Law Firm - Atlanta, GA, Charleston, SC, Charlotte, NC, Columbia, SC, Greensboro, NC, Greenville, SC, Raleigh, NC, RTP, NC, Winston-Salem, NC
H2: Join Our Team as a Lateral File Intake/Transfer Manager

Law Firm Seeking Skilled Lateral File Intake/Transfer Manager
Exempt Salary Type, Administration Department
01-Apr-2024 Publication Date

Responsibilities:
- Manage the process of file intakes and transfers from start to finish.
- Work with multiple teams to facilitate intake and transfer of files.
- Ensure all conflicts have been cleared and all new matters have been opened.
- Collaborate with GC's office, LPA, and local office Director of Administration.
- Utilize Pending Portable Matters chart and properly organize information.
- Coordinate with Billing team on client billing rates and project billing.
- Receive, log, and track incoming files and docketing information.
- Collaborate with IP Docketing team to manage workflow and deadlines.
- Maintain accurate and up-to-date records of incoming files.
- Prepare reports and statistics related to file intake.
- Create client matter number matrix for matching files from old firm to new firm.
- Ensure files are transferred out of the firm in accordance with File Transfer Procedures.
- Assist with drafting client transfer letters and tracking responses.
- Work with IT personnel during transfer process to ensure all information is transferred accurately.

Requirements:
- Bachelor's degree in business administration, paralegal studies or equivalent experience.
- Knowledge of IP laws, regulations, and docketing procedures preferred.
- Exceptional attention to detail and accuracy.
- Ability to work independently and as part of a team.
- Strong written and oral communication skills.
- Ability to travel up to 25% of the time.
- Organizational skills, attention to detail, and ability to exercise sound judgement.
- Professional demeanor and ability to maintain confidentiality.

Join Our Team at Law Firm Womble Bond Dickinson (US) LLP
- Equal opportunity employer committed to diversity and inclusion.

Required

Health, dental, vision insurance, retirement plans, paid time off, flexible spending accounts, employee assistance program, parental leave, professional development opportunities

Not specified

Conflict management, File organization, Docketing, Billing, Client communication, IP laws, Microsoft Office, Attention to detail, Time management, Communication, Trust building, Confidentiality, Organization, Sound judgement

Bachelor's degree in business administration, paralegal studies, or equivalent professional experience

Interested candidates should submit their resume and cover letter to the designated contact person via email, fax, or mail.

Qualification and Experience Bachelor's degree in business administration, paralegal studies, or equivalent professional experience

Legal