Litigation Legal Secretary (Legal Support Specialist)

Min 5 yrs required

Full-time

No

Litigation Legal Secretary (Legal Support Specialist)

Greenberg Traurig, a global law firm, is seeking an experienced and talented Litigation Legal Secretary (Legal Support Specialist) to join their Phoenix, Arizona office. This position offers competitive compensation and an excellent benefits package.

Job Responsibilities:

Handles scheduling and travel arrangements: Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers’ travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required.
Organizes and coordinates flow of information: Sorts, reads and annotates incoming mail and documents as required - attaches appropriate file to facilitate necessary action; determines routing, signatures required, and maintains follow-ups. Answers phones and directs callers to appropriate persons as circumstances warrant.
Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources (., handwritten notes, tape dictation). Prepares communications outlined by lawyer in oral or written directions. Responsible for accuracy and clarity of final copy. Correlates and edits materials submitted by others. Organizes material that may be presented to lawyers in draft format. Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc.)
Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys. Prepares motion binders and special working binders as necessary.
Formats documents as appropriate for each court (consistent with litigator filing requirement instructions).
Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings.
Establishes and maintains filing and records, in both hard copy and electronic formats as required. Files information in a timely manner. Retrieves information from files as requested.
Enters lawyers’ time on a daily basis and sends to accounting by month-end deadlines. Prepares client billing as required.
Researches and abstracts information and support data in preparation for meetings, work projects, and reports.
Takes action authorized by Lawyer, Business Director or HR Manager using initiative and good judgment in handling matters.
Notifies appropriate parties the status of assigned lawyers; notifies HR Manager about availability to assist with overflow work.
Assists attorneys in in all stages of litigation cases from onset through post trial.
Ascertains calendaring requirements for each matter and ensures proper maintenance of any required case calendars.
Oversees organization, maintenance and appropriate utilization of documents and other case-related materials, including maintenance of client-presentable and efficient work areas and case rooms.
Assists with the discovery process, including preparing for deposition, propounding and responding to written discovery and preparing for expert discovery.
Oversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results.
Performs analytical tasks, including preparing witness interview memoranda, reviewing and summarizing documents and deposition and court transcripts and creating and using substantive coding tools.
Assists with law and motion practice, including assembling motion papers and exhibits, coordinating filings of pleadings and briefs and ensuring proper service.
Performs and oversees both simple and complex cite checking and proof reading of briefs and other legal documents.
Assists with trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars and communicating effectively with opposing counsel and courtroom staff.

Qualifications & Prior Experience:

Requires 5 or more years of experience as a legal secretary, working in a business law practice with exposure to litigation.
Bachelor’s Degree or equivalent experience preferred.
Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies. Expertise in e-filing.

Salary & Benefits:

Greenberg Traurig offers competitive salary and an excellent benefits package.

H1: Litigation Legal Secretary (Legal Support Specialist)

H2: Job Responsibilities

Greenberg Traurig, a global law firm, is seeking an experienced and talented Litigation Legal Secretary (Legal Support Specialist) to join their Phoenix, Arizona office. This position offers competitive compensation and an excellent benefits package.

The Litigation Legal Secretary (Legal Support Specialist) is responsible for providing high-level secretarial and administrative support to four or more attorneys. The successful candidate will assist attorneys in preparing litigation cases from onset through post trial; document production and management, data mining, research; obtaining and organizing case files on a daily basis; preparing, organizing and maintaining deposition materials and summaries; assisting with trial and mediation preparations; assists with document production including creation and editing of various legal forms, correspondence and documents. Candidate should also be flexible to work overtime as needed.

Responsibilities include:

Handles scheduling and travel arrangements
Organizes and coordinates flow of information
Types and composes general correspondence, memos, legal documents, faxes, reports, etc.
Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses
Formats documents as appropriate for each court
Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings
Establishes and

Not Specified

Competitive compensation and an excellent benefits package

Not Specified

Established understanding of litigation laws as they relate to individuals, partnerships and corporations, Familiarity with Federal Rules of Civil Procedure rules for court document filings, Comprehension of a variety of legal court documents, Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs, Strong attention to detail, organizational skills and ability to manage time effectively, Excellent interpersonal skills, communication skills and the ability to collaborate well in a team, Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, Expertise in e-filing

Bachelor’s Degree or equivalent experience preferred

Apply online

Qualification and Experience 5 or more years of experience as a legal secretary, working in a business law practice with exposure to litigation, Bachelor’s Degree or equivalent experience preferred

Legal