Floating Practice Assistant

Min 5 yrs required

Full-time

No

Position Summary:

The law firm is seeking an experienced Legal Practice Assistant to join their expanding practice. This full-time position will primarily support offices on the West Coast and requires a candidate with strong secretarial and administrative skills. The Floating Practice Assistant will have the opportunity to work with a variety of attorneys and paralegals, providing backup support and assisting with various firm-wide projects. This position will be primarily remote, but the candidate must reside in the Pacific or Mountain time zone.

Responsibilities:

• Provide secretarial and administrative support to attorneys and paralegals in various offices.
• Communicate with Office Administrators and other Practice Assistants to facilitate smooth transitions and ensure efficient support for offices.
• Proactively seek opportunities to assist offices in need of support.
• Assist with new office openings and large-scale attorney onboarding.
• Train incoming and newly hired staff on firm systems, procedures, and resources.
• Create and maintain master spreadsheet of new matter openings for incoming attorneys.
• Organize and maintain client files.
• Assist with administrative tasks for new office locations.
• Participate in firm-wide projects and initiatives, providing valuable feedback on new processes.

Requirements:

• At least 5 years of experience as a litigation practice assistant or legal secretary.
• In-depth knowledge of federal and local rules, including experience with California processes and filings.
• Typing speed of at least 70 words per minute with a high level of accuracy.
• Strong computer skills, including proficiency in MS Office, document management, and e-filing.
• Excellent written and verbal communication skills.
• Superior organizational skills, including filing, calendaring, and proofreading.

Salary Information:

• The expected salary range for this position is between $48,000 and $87,000 in accordance with the Colorado Equal Pay for Equal Work Act.
• In accordance with New York City’s Wage Transparency Law, the expected salary range for this position is between $72,900 and $95,100.
• In accordance with California’s amended labor code, the expected salary range for this position is between $50,700 and $100,000.
• In accordance with the Washington Equal Pay and Opportunities Act, the expected salary range for this position is between $49,000 and $87,000.
• Actual pay will be adjusted based on experience, location, and other job-related factors.

Benefits:

• Paid time off, including sick leave and parental leave.
• 401(k) matching program and profit sharing.
• Paid holidays and affordable health and life insurance, including dental and vision coverage.
• Health savings and flexible spending accounts.
• Access to Teladoc for 24/7 virtual doctor visits.
• Tuition reimbursement and employee assistance program.

Firm Overview:

Ogletree Deakins is a premier labor and employment law firm representing management in all types of legal matters. The firm prioritizes exceptional client service and has been named a “Law Firm of the Year” by Best Law Firms® for 13 consecutive years. With over 950 attorneys in 54 offices across the United States, Europe, Canada, and Mexico, Ogletree Deakins represents a diverse range of clients, including Fortune 50 companies. The firm is committed to diversity and encourages diverse candidates to apply. Ogletree Deakins is an equal opportunity employer.

H1 and H2 Headings:

H1: Experienced Legal Practice Assistant - Join Our Expanding Practice!
H2: Supporting Offices on the West Coast

H1: Responsibilities of the Floating Practice Assistant
H2: Proactive Support and Efficient Transitions

H1: Requirements and Salary Information
H2: In-Depth Knowledge and Competitive Salary

H1: Benefits and Firm Overview
H2: Commitment to Diversity and Exceptional Client Service

Bullet Points:

• Full-time position supporting offices on the West Coast
• Provides secretarial and administrative support to attorneys and paralegals
• Back up support and assistance with firm-wide projects
• Primarily remote position, must reside in Pacific or Mountain time zone
• 5+ years experience as a litigation practice assistant or legal secretary
• Strong knowledge of federal and local rules, including California processes and filings
• Typing speed of at least 70 words per minute with high accuracy
• Proficiency in MS Office, document management, and e-filing
• Excellent written and verbal communication skills
• Competitive salary range based on experience and location
• Robust benefits package including paid time off, 401(k) matching, and health insurance
• Premier labor and employment law firm representing management
• Commitment to diversity and exceptional client service
• Equal opportunity employer

Conclusion:

The law firm is seeking an experienced Legal Practice Assistant to join their expanding practice on the West Coast. This full-time position offers a competitive salary and robust benefits package, and the opportunity to work with a diverse range of clients. The Floating Practice Assistant will provide secretarial and administrative support to attorneys and paralegals, and will also have the opportunity to assist with firm-wide projects. The successful candidate must have a strong knowledge of federal and local rules, and be proficient in MS Office, document management, and e-filing. Ogletree Deakins is committed to diversity and exceptional client service, and encourages diverse candidates to apply. Don't miss this opportunity to join a premier labor and employment law firm! Apply now.

Not specified

Paid Time Off, Paid Sick Leave, 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, Health and Life Insurance, Dental & Vision coverage, Health Savings Account/Flexible Spending Accounts, Teladoc, Tuition Reimbursement, Employee Assistance Program

Not specified

Secretarial support, administrative assistance, litigation, federal and local rules, California processes and filings, accuracy, typing, computer proficiency, MS Office, document management, e-filing, database software, written and verbal communication, organizational skills, filing, calendaring, proofreading

Not specified

Interested candidates should submit their application by the deadline through the company's website or by email to the contact person listed.

Qualification and Experience 5+ years of experience as a litigation practice assistant or legal secretary, knowledge of federal and local rules, experience with California processes and filings, accuracy and typing speed of at least 70 words per minute, strong computer proficiency, excellent written and verbal communication skills, superior organizational skills

Legal