Construction/Litigation Legal Administrative Assistant

Full-time

No

# Legal Administrative Assistant

Law Firm is seeking an experienced legal administrative assistant to join our team in our Albany, NY office. This position will provide a variety of administrative duties for our construction and litigation attorneys and paralegals. The successful candidate will have three to five years of legal administrative assistant experience and a minimum of two years of experience in construction litigation.

## Qualifications

* High school diploma or equivalent
* Three to five years of prior legal administrative assistant experience
* A minimum of two years’ experience working in construction litigation
* Highly knowledgeable and skilled in litigation processes, deadlines, procedures, and court rules
* Proficiency in current versions of Windows and the Microsoft Office Suite of products
* Experience with document management systems (iManage) and Elite billing system highly preferred
* Strong written and verbal communication, as well as attention to detail
* Ability to transcribe legal documents, correspondence, and reports from rough draft and/or dictation accurately and efficiently
* Ability to organize and prioritize numerous tasks and complete them under time constraints
* Ability to proofread and perform editing of typed material for grammatical, typographical, punctuation, or spelling errors
* Strong interpersonal skills in order to communicate and follow instructions effectively from a diverse group of clients, attorneys, and staff
* Self-starter, able to execute and complete projects under tight deadlines

## Responsibilities

* Maintaining positive contact with clients, attorneys, and staff
* Drafting correspondence, memoranda, and other legal documents in a timely manner and with a high degree of accuracy
* Managing filing and retrieval of electronic documents using a document management system
* Filing documents with Federal and state courts including e-filings
* Oversight of incoming and outgoing correspondence in a timely manner
* Initiating the new file opening process, requesting conflict checks and establishing the appropriate document management folders
* Calendaring and scheduling court dates and other important meetings for attorney(s) and establishing/maintaining calendar and deadline reminder systems in Outlook
* Proofing, reviewing, and editing bills
* Recording time into the firm’s accounting system accurately and in a timely manner
* Actively participating as part of a team of legal administrative assistants providing coverage and/or backup coverage for other attorneys
* Observing confidentiality of all client matters

## Salary

Salary range: $25-$35 per hour.

Not required, but preferred.

Fluency in English is required.

essential duties and responsibilities of this role include:

maintaining positive contact with clients, attorneys and staff

Legal