Senior Legal Assistant (Hybrid Legal Secretary/Junior Paralegal)

7-10 yrs required

Full-time

No

Senior Legal Assistant (Hybrid Legal Secretary/Junior Paralegal)

The Senior Legal Assistant is a full-time role responsible for providing support on internal administrative initiatives at the direction of the Managing Partner, Partners, Client Team Leads, Attorneys, Managing Directors, Directors, Senior Advisors, and Advisors. This position is remote but requires availability to rotate in-office 1-day per week.

Salary Range:

$75, To 90, Annually

Responsibilities:

Create and modify documents such as reports, memoranda, letters, invoices, marketing materials, and financial information using Microsoft Office (., Word and PowerPoint), and/or other presentation software or programs.
Meticulously review, edit, and cite check legal documents and act as a subject matter expert for NIT reviews.
Assist in the drafting, organization, and editing of client deliverables, including careful review of deliverables for completeness and standardization of style and format.
Oversee logistics of actual delivery, including printing, media generation, and physical presentation to clients.
File documents electronically in both state and federal courts.
Document meeting minutes and interview notes and circulate to client and/or administrative teams for review and finalization.
Be responsible for projects and special assignments, as needed, with limited supervision.
Assist case teams in the development of materials in support of client matters.
Coordinate client communications, including but not limited to, setting up meetings and coordinating schedules.
Conduct non-legal research, assemble, and analyze data to prepare reports and other materials.
Review and summarize miscellaneous business and operation materials, including preparation of summary background documents and communications as necessary.
Prepare agendas for and attend Law Firm and other meetings as requested, including recording and distributing meeting minutes.
File and maintain client documents and correspondence on Law Firm network storage systems / software as specified by the Law Firm and/or client teams.
Under the direction of the Senior Manager, Practice Management/Client Services work in concert with the IT Manager to maintain, update, and revise Law Firm Forms used by Legal Assistants.
Perform general clerical duties to include copying, faxing, mailing, filing, and retrieving documents, records, and reference materials.
Maintain confidentiality in all aspects of client and staff information.
Interact with Law Firm personnel, clients, and vendors.
Work collaboratively and efficiently in a fast-paced, team-oriented environment on all matters.
Track billable and non-billable time, expenses, and other administrative tasks.
Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.


Qualifications:

Bachelor’s degree or higher preferred or related work experience
Paralegal Certificate preferred
7-10 years of experience in the legal field or in a related area preferred
Solid understanding of both office and legal processes and procedures.

The Senior Legal Assistant is a full-time, remote role with a salary range of $75,000 - $90,000 that provides support on internal administrative initiatives for a Law Firm. The Senior Legal Assistant will be responsible for the creation of documents such as reports, memoranda, letters, invoices, marketing materials, and financial information using Microsoft Office (., Word and PowerPoint), and/or other presentation software or programs. The Senior Legal Assistant will also review, edit, and cite check legal documents, draft memoranda on various client matters, and assist in the preparation of legal documents, reports, memoranda, letters, and invoices.

The ideal candidate should have a Bachelor’s degree or higher (or related work experience) and a Paralegal Certificate preferred. Additionally, the Senior Legal Assistant should have 7-10 years of experience in the legal field or in a related area, as well as a solid understanding of both office and legal processes and procedures.

Essential Duties, Tasks, and Responsibilities:

Create and modify documents such as reports, memoranda, letters, invoices, marketing materials, and financial information using Microsoft Office (., Word and PowerPoint), and/or other presentation software or programs.
Meticulously review, edit, and cite check legal documents and act as a subject matter expert for NIT reviews.
Assist in the drafting, organization, and editing of client deliverables, including careful review of deliverables for completeness and standardization of style and format.
Oversee logistics of actual delivery, including printing, media generation, and physical presentation to clients.
File documents electronically in both state and federal courts.
Document meeting minutes and interview notes and circulate to client and/or administrative teams for review and finalization.
Be responsible for projects and special assignments, as needed, with limited supervision.
Assist case teams in the development of materials in support of client matters.
Coordinate client communications, including but not limited to, setting up meetings and coordinating schedules.
Conduct non-legal research, assemble, and analyze data to prepare reports and other materials.
Review and summarize miscellaneous business and operation materials, including preparation of summary background documents and communications as necessary.

Not specified

Not specified

Not specified

Microsoft Office, document formatting, document proofreading, document editing, data analysis, time management, team collaboration, confidentiality, project management, communication, meeting coordination, document organization, report preparation, legal processes, legal procedures, IT management, billing, expense tracking, project prioritization, contract management.

Bachelor's degree or higher preferred.

Interested candidates must be located in the Washington, DC Metro or Chicago Metro area and should submit their application through the employer's preferred method.

Qualification and Experience Bachelor's degree or higher preferred, Paralegal Certificate preferred, 7-10 years of experience in the legal field or related area preferred.

Legal