Workers' Compensation Assistant

5-7 yrs required

Full-time

No

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate
The employee will be required to work in a law office environment
























Workers' Compensation Assistant at Law Firm

Law Firm is actively seeking a Legal Secretary to join its Litigation Department in the Des Moines, Iowa, office for an immediate opening. This individual will assist and relieve lawyers and other legal personnel of administrative work by performing the following duties.

## Essential Functions

- Prepare legal documents and correspondence such as complaints, briefs, discovery responses, motions, etc.
- Transcribe legal digital dictation; compile data for exhibits, correspondence and reports.
- Proficient proofreading, redlining, and editing of documents prepared by assigned attorneys. Must ensure accuracy, comprehension, and overall grammar and punctuation.
- Create and maintain attorney client matter lists. Docket crucial litigation deadlines; coordinate with attorney’s calendar.
- File correspondence and legal documents in office filing system and document management system as required.
- Ensure proper indexing and filing of original legal documents and pleadings for easy and efficient retrieval.
- Process billing, time entry, and expense reimbursements via internal accounting systems.
- Process time sensitive state and federal court filings with sense of urgency; knowledge of electronic filing requirements and software required.
- Coordinate and arrange for depositions of parties and witnesses; schedule court reporter for same.
- Organize and copy documents produced for opposing attorneys and for trial exhibit.
- Compose and type routine correspondence.
- Review, route and prioritize incoming mail.
- Perform other duties such as scheduling appointments, coordinating meetings and agendas, and providing information to callers.
- Coordinate travel on airline, hotel, and rental car for out of town travel.
- Route articles to lawyers and other company officials.
- Eager to perform tasks associated with the functions of a legal secretary.
- On-site daily attendance for secured computer access and client confidentiality, and personal interaction with attorneys and clients for client service needs.
- Other duties as assigned.

## Minimum Qualifications

- High School Diploma with minimum five years legal secretary experience is required.
- Associate’s Degree or equivalent from two-year college or technical school and two years experience in workers' comp related area is desirable
- Previous Law Firm experience desirable; some paralegal skills preferred but not required
- Experience utilizing Summation software desirable

## Minimum Knowledge/Skills Required

- Demonstrates ability to communicate in a proficient, tactful, and confident manner with external clients and internal customers.
- Competently operates office equipment including computer, fax, calculator, scanner, copier, and telephone system.
- Ability to read, write and perform basic math functions.
- Knowledge of Microsoft Excel desirable.
- Independent worker, ability to prioritize and complete multiple tasks in a timely manner.
- Proficient in the use of Outlook and Microsoft Word including knowledge of Table of Authorities and Table of Contents features.

## Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

- Repetitive hand motion
- Close vision is required
- Maximum lifting requirements up to ten pounds
- Standing and/or sitting for extended periods of time

## Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

- The noise level in the work environment is usually moderate
- The employee will be required to work in a law office environment

## Salary

Law Firm is offering a competitive salary for this position.

Proficient proofreading, redlining, and editing of documents prepared by assigned attorneys; Transcribe legal digital dictation; Compile data for exhibits, correspondence and reports; Create and maintain attorney client matter lists; Docket crucial litigation deadlines; Coordinate with attorney’s calendar; File correspondence and legal documents in office filing system and document management system; Ensure proper indexing and filing of original legal documents and pleadings; Process billing, time entry, and expense reimbursements; Process time sensitive state and federal court filings; Coordinate and arrange for depositions of parties and witnesses; Schedule court reporter for same; Organize and copy documents produced for opposing attorneys and for trial exhibit; Compose and type routine correspondence; Review, route and prioritize incoming mail; Perform other duties such as scheduling appointments, coordinating meetings and agendas, and providing information to callers; Coordinate travel on airline, hotel, and rental car for out of town travel; Route articles to lawyers and other company officials; Eager to perform tasks associated with the functions of a legal secretary; On-site daily attendance for secured computer access and client confidentiality; Personal interaction with attorneys and clients for client service needs.

perform other duties such as scheduling appointments, coordinating meetings and agendas, and providing information to callers. etently operates office equipment including computer, fax, calculator, scanner, copier, and telephone system

Qualification and Experience High School Diploma with minimum five years legal secretary experience; Associate’s Degree or equivalent from two-year college or technical school and two years experience in workers' comp related area is desirable; Previous Law Firm experience desirable; some paralegal skills preferred but not required; Experience utilizing Summation software desirable.

Legal