Litigation Legal Secretary

Min 3 yrs required

Full-time

No

Knowledge of legal terminology and procedures.
Ability to gather data, compile information and prepare reports.
Strong organizational and records management skills.
Ability to communicate effectively and with tact and diplomacy, both orally and in writing.

Preferred
PLS Certification desirable.
Proficiency with e-filing in federal and state courts is desired.
Advanced computer and software application skills. Proficiency with Microsoft products, including Word, Outlook, Excel, and Power Point is required. Proficiency with FileSite document management is a plus.

Responsibilities

Provide confidential administrative support to assignments, performing secretarial tasks of a confidential nature including, but not limited to, composing or preparing documents and correspondence.
Establish, maintain, process, and/or oversee electronic files, correspondence, databases, records, certificates, and/or other documents.
Prepare complex legal documents and correspondence requiring knowledge of legal terminology and advanced formatting skills.
Draft, format and finalize pleadings and discoveries, in preparation of service and/or direct filings with the respective court.
Schedule appointments and perform other tasks related to maintaining assignments’ calendars; schedule and coordinate meetings and conferences, including extensive travel, lodging, transportation, and meal arrangements.
Coordinate outsourced copy jobs; provide photocopying and/or scanning of correspondence, documents and other printed materials.
Draft, edit and disseminate information through presentations, charts, graphs, diagrams, spreadsheets, letters, email, mail, memos, itineraries, etc.
Answer telephones and deliver accurate and timely messages.
Review and revise monthly proformas; prepare correspondence for each and submit revised proformas and drafts letters to lawyer for approval; submit to accounting department for final invoices; mail/email/e-submit specific invoices to clients.
Input attorney time as needed utilizing the Firm’s time entry software on a daily basis.
Interact with clients, vendors, attorneys and staff to maintain good relations.
Maintain workstation and surrounding area which may require lifting, squatting, kneeling, or bending.
Close files per lawyer requests in Firm software, currently NBI; this may require lifting file bank boxes containing client files.
Reconcile and submit travel, client development, and client expenses for reimbursement through Chrome River and reconcile AMEX statements for all assignments.
Other projects as assigned by the Partner in Charge and Office Administrator.
Extensive daily contacts with lawyers, staff and colleagues in local office as well as Firmwide.
Moderate to high degree of contact with clients and lawyers with other firms.
Occasional contact with vendors, legal associations and publications.
Moderate physical activity and must be able to work at a computer for considerable periods of time.
Must be able to routinely lift and carry file folders weighing up to 20 pounds.
Position requires extensive telephone use.
Must be able to staple and collate repetitively.
Must be able to lift, squat, kneel and bend.
Work is normally performed in a typical interior/office work environment.
This position is a full-time position requiring a 5-day work week and standard hours as outlined in the firm policy manual. Additional hours will be required when necessary to meet established deadlines or stay current with occasional peaks in workload.
Must be available to work overtime, including weekend hours, when necessary to meet established deadlines or stay current with occasional peaks in workload. Must be willing to change regular work schedule to meet the needs of the Firm.
Must be able to perform essential duties of the position with time constraints and frequent interruptions.

Litigation Legal Secretary - Provide administrative and document processing support to assigned attorneys and/or paralegals in a leading international law firm.

H1: Baker Botts Seeking Litigation Legal Secretary in San Francisco
H2: Full-Time Position with Excellent Benefits

Baker Botts, a top international law firm, is seeking a Litigation Legal Secretary to join their team in San Francisco. This full-time position offers competitive salary and benefits and the opportunity to work with industry-leading attorneys.

Responsibilities:
- Provide confidential administrative support to attorneys and paralegals
- Maintain electronic files, correspondence, and other documents
- Prepare complex legal documents and correspondence
- Schedule appointments and coordinate meetings and conferences
- Coordinate outsourced copy jobs and handle photocopying and scanning
- Interact with clients, vendors, and other legal professionals

Qualifications:
- High School Diploma required, some college or PLS Certification preferred
- At least three years of related office experience
- Knowledge of legal terminology and procedures
- Strong organizational and communication skills
- Advanced computer skills, including proficiency with Microsoft products and document management software

Salary:
- Based on experience, starting at and up to

Baker Botts . is an equal opportunity employer and values diversity in their workplace. Join their team and work with top legal professionals in a dynamic and supportive environment. Apply now!

Excellent benefits including healthcare, retirement, and vacation time

High School Diploma required, Some college and/or PLS Certification desirable.

Interested candidates should submit their resume and cover letter to the Partner in Charge and Office Administrator.

Legal