Legal Support Specialist (Multi-Practice)

3-3 yrs required

Full-time

No

Greenberg Traurig is an Equal Opportunity Employer and committed to diversity and inclusion in the workplace. Individuals seeking employment at Greenberg Traurig are considered without regards to race, color, religion, sex, sexual orientation, gender identification, national origin, age, marital status, ancestry, disability, veteran status, or genetic information, among other protected bases.



Greenberg Traurig, a global law firm, is seeking a skilled Legal Support Specialist with three or more years of experience to provide high-level secretarial and administrative support to attorneys across the Firm’s three Northern California offices. This is a mid-level or intermediate role, and the candidate should have a flexible schedule to work overtime as needed. The position is eligible for a hybrid working schedule, with the option to work remotely on Mondays and Fridays.

Position: Legal Support Specialist (Multi-Practice)
Location: Hybrid Remote, Sacramento, CA
Salary: - (based on experience and other job-related factors)
Employment Type: Full-time, Regular

Responsibilities:

- Provide high-level secretarial and administrative support to three or more attorneys across the Firm's three Northern California offices.
- Assist attorneys in preparing cases from inception through post-trial.
- Collaborate with the Firm's docketing department to ensure all case events and deadlines are properly recorded.
- Handle scheduling and travel arrangements for attorneys.
- Organize and coordinate flow of information, including sorting and annotating incoming mail and documents.
- Type and compose general correspondence, legal documents, and other materials.
- Prepare draft documents such as briefs, complaints, motions, and subpoenas.
- Coordinate multi-document filings in Federal, Circuit, and State courts.
- Establish and maintain filing and records, both hard copy and electronic.
- Enter lawyers' time and prepare client billing.
- Research and abstract information in preparation for meetings, work projects, and reports.
- Take action authorized by lawyers or Business Director.
- Assist with all stages of litigation cases.
- Ascertain calendaring requirements for each matter and ensure proper maintenance of case calendars.
- Oversee organization and maintenance of case-related materials.
- Assist with the discovery process.
- Perform analytical tasks, including preparing witness interview memoranda and reviewing and summarizing documents.
- Assist with law and motion practice.
- Perform and oversee cite checking and proofreading of briefs and other legal documents.
- Assist with trial preparation.
- Assist with printing, scanning, and organizing exhibit binders.
- Perform other duties and responsibilities as assigned.

Skills & Competencies:

- Established understanding of litigation laws.
- Proficiency with court document filings.
- Comprehension of a variety of legal court documents.
- Strong ability to maintain high standards and use good judgment.
- Attention to detail, organizational skills, and time management.
- Excellent interpersonal and communication skills.
- Ability to work under pressure and meet strict deadlines.
- Manual dexterity for handling objects and operating tools.
- Ability to lift files and open filing cabinets.
- Ability to walk and sit for extended periods of time.

Qualifications & Prior Experience:

- Bachelor's Degree or equivalent experience preferred.
- Minimum 3 years of experience as a legal secretary in a business law practice.
- Experience in California litigation required.
- Computer proficiency in Microsoft Office Suite and document management.
- Expertise in e-filing in California courts.
- Exceptional computer skills and ability to learn new software quickly.

Benefits:

- Hourly base salary range of - .
- Discretionary bonus for regular, full-time employees.
- Health insurance with optional HSA.
- Short and long term disability.
- Dental and vision care.
- Life insurance.
- Healthcare and Dependent Care Flexible Spending Accounts.
- 401K.
- Vacation and sick time.
- Employee assistance program.
- Voluntary programs such as accident, life, disability, long term care, critical illness and cancer insurance, and pet insurance.
- Commuter and Transit programs may also be available.

Greenberg Traurig is an Equal Opportunity Employer and committed to diversity and inclusion in the workplace. The firm participates in the Mansfield Rule Certification Program, aiming to increase diverse representation in the legal industry. The firm has achieved Mansfield Rule , , and Certification Plus, and is currently participating in the Mansfield Rule Certification Program. Providing data during the application process is voluntary and will not be considered in the hiring process. Any information provided will be treated confidentially.

Not specified

Discretionary bonus, Health insurance, Short-term disability, Long-term disability, Dental insurance, Vision care, Life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, Vacation, Sick time, Employee assistance program, Voluntary insurance programs (accident, life, disability, long-term care, critical illness, cancer, pet), Commuter and Transit programs (availability may vary by market)

Not specified

Scheduling, Travel arrangements, Document production, Docketing, Time entry, Communication, Organization, Attention to detail, Collaboration, Computer proficiency, E-filing, Teamwork

Bachelor's degree preferred

Online application

Qualification and Experience Bachelor's degree preferred, Minimum 3 years of legal secretary experience, Knowledge of California litigation, Computer proficiency in Microsoft Office, Experience with document management and e-filing

Legal