File Intake/Transfer Manager

2-5 yrs required

Full-time

No

Womble Bond Dickinson (US) LLP is seeking a skilled File Intake/Transfer Manager to join our growing team. As a key member of our administration department, you will be responsible for managing the intake and transfer of all incoming files and information. This is a great opportunity for a detail-oriented and organized individual with a strong background in business administration or paralegal studies.

H1: Join Our Team as a File Intake/Transfer Manager at Womble Bond Dickinson (US) LLP
H2: Responsibilities and Requirements for Our File Intake/Transfer Manager Role

Responsibilities:

- Manage the entire process of file intakes and transfers, from start to finish
- Work closely with multiple teams to ensure a smooth and efficient intake and transfer process
- Collaborate with the General Counsel's office, Legal Project Assistants, and local office Directors of Administration
- Utilize provided charts and systems to organize and enter all relevant information
- Coordinate with the Billing team on client billing rates and project billing
- Receive and track incoming files and docketing information for all practice groups
- Communicate with IP Docketing team to manage workflow and deadlines
- Maintain accurate records of all files and their status
- Assist with the preparation of reports and statistics related to file intake
- Create client matter number matrix for matching files from old firm to new firm
- Ensure files are transferred out of the firm in accordance with procedures
- Assist with drafting client transfer letters and tracking responses
- Work with IT personnel to transfer necessary information

Requirements:

- Bachelor's degree in business administration, paralegal studies, or equivalent experience
- Knowledge of IP laws, regulations, and docketing procedures
- Strong attention to detail and accuracy
- Ability to work independently and collaboratively
- Proficiency in Microsoft Office and ability to learn new software quickly
- Willingness to travel up to 25% of the time
- Excellent written and oral communication skills
- Self-motivated with the ability to maintain confidentiality
- Strong organizational skills and ability to manage multiple tasks and deadlines
- Professional demeanor and ability to maintain confidentiality

Salary Information: This is an exempt position with a competitive salary based on experience and qualifications.

Experience Information: Candidates should have a Bachelor's degree in business administration, paralegal studies, or equivalent experience. Experience with IP laws, regulations, and docketing procedures is preferred. Prior experience with file intake and transfer is also beneficial.

Not specified

Medical, Dental, Vision, Retirement Plan, Paid Time Off

Not specified

File Intake, File Transfer, Conflict Resolution, Database Management, Billing, Docketing, Project Management, Microsoft Office, Communication, Organization, Confidentiality

Bachelor's degree in business administration, paralegal studies, or equivalent professional experience.

Interested candidates can apply through the company's website or by submitting a resume and cover letter to the contact person listed below.

Qualification and Experience Bachelor's degree in business administration, paralegal studies, or equivalent professional experience.

Legal