Intellectual Property Docket Administrator

2-5 yrs required

Full-time

No

Law Firm Seeks Intellectual Property Docket Administrator in Kansas City

Job Title: Intellectual Property Docket Administrator
Location: Kansas City
Department: Intellectual Property Services
Experience: 2-4 years (preferred 3-5 years)
Education: High school diploma or equivalent (preferred Paralegal or Associate’s degree)
Job Type: Staff
Job Function: Docket Management
Job ID: 2176F

Armstrong Teasdale LLP is a leading law firm seeking an experienced Intellectual Property Docket Administrator to join our team in Kansas City. This role is responsible for managing the docket system to track deadlines and ensure compliance with malpractice regulations. The ideal candidate will have a strong international focus and experience in foreign docketing processes.

Key Responsibilities:

• Manage and monitor docket management for filing deadlines, including response dates for attorneys
• Research current rules and practices and oversee docketing procedures
• Supervise and provide professional development to other team members in the docketing department
• Generate daily and weekly reports for attorneys and clients upon request
• Work with IT to ensure updates and maintenance of the docketing database system
• Serve as the main point of contact with the docketing database system vendor
• Enter and manage data in docketing database systems and generate and route docket sheets to attorneys and their administrative support
• Review and enter due dates for transferred new matters into the docketing system
• Prepare patent application filing requests and transmittals, file Patent Cooperation Treaty (PCT) patent applications electronically, and handle all associated prosecution filings and client correspondence
• File foreign applications (via direct or national/regional phase) via foreign patent counsel and manage all associated formality requirements and non-substantive actions during foreign prosecution
• Review and approve patent invoices from foreign counsel
• Process and docket email requests from attorneys, secretaries, and others
• May report correspondence to clients
• May download and save pleadings to the firm’s internal document management system/case docket and circulate to the case team
• May assist with conducting internet research and patent screening searches

Qualifications:

• 2-4 years of related experience (preferred 3-5 years)
• High school diploma or equivalent (preferred Paralegal or Associate’s degree)
• Decision-making skills and ability to prioritize tasks effectively
• Excellent communication skills and ability to share information and maintain confidentiality
• Leadership skills and ability to provide feedback and solutions to problems
• Willingness to continuously learn and adapt to changes
• Strong teamwork and collaboration skills
• Alignment with the firm’s values and commitment to diversity and inclusion efforts

Physical Demands:

This role requires the employee to sit for prolonged periods and work on a computer.

Travel Requirements:

No travel required for this role.

Other Duties:

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job.

Equal Employment Opportunity:

Armstrong Teasdale is an equal opportunity employer and makes all employment decisions without regard to race, color, religion, national origin, ancestry, age, sex, pregnancy, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or other protected status, in accordance with federal, state, and local laws. We believe in diversity and inclusion and strive to create a workplace where professionals of all backgrounds feel a sense of belonging. These values are at the core of our firm and enrich our workplace.

Not required

Medical, dental, vision, 401k, paid time off

English

Docket management, foreign docketing, international focus, patent application filing, client correspondence, patent invoices, e-mail management, internet research, communication, leadership, teamwork, continuous learning

High school diploma or equivalent, Paralegal or Associate's degree preferred

Interested candidates should submit their resume, cover letter, and salary requirements to [contact person name] at [email address] or apply online at [url].

Qualification and Experience High school diploma or equivalent, Paralegal or Associate's degree preferred

Legal