Job Title: Legal Support Specialist Job Responsibilities: - Provide high-level legal support to a team of attorneys, offering a wide range of complex technical, document processing, and administrative services within the assigned practice group/department. - Coordinate the creation, editing, proofreading, and processing of legal documents, including correspondence, memoranda, closing documents, and other practice-specific documents as requested by assigned attorneys. - Maint
Job Title: Office Assistant Job Responsibilities: The Office Assistant will provide critical administrative support to a busy immigration law firm. Key responsibilities include: - Answering phones and taking accurate messages for clients in both English and Spanish. - Responding to client inquiries in a friendly and timely manner. - Implementing office standards to streamline processes. - Scheduling appointments and ordering office supplies. - Utilizing CRMs such as Lawmatic
JOB DESCRIPTION Title: Intellectual Property Patent Docketing Specialist Status: Full-time; Hybrid (On-site / Remote) Position FLSA: Non-Exempt Description: The law firm is a globally recognized intellectual property law firm dedicated to protecting and maximizing clients’ innovations, brands, and creative works. The firm is seeking a mid-level IP Docketing Specialist with over 5 years of experience in both foreign and domestic patent prosecution docketing to support it...
Head of Legal Ethics & Professional Responsibility Duties: Assist the US Loss Prevention Partner in the provision of regulatory, professional ethics and compliance matters relevant to partners, other fee-earners and support staff throughout the firm’s US offices. Identify changes in applicable rules, regulations and standards within the US that are relevant to the Risk & Compliance team and propose necessary modifications to policies and procedures for consideration by the...
Salary Information ? Competitive salary and benefits package offered ? Salary dependent on experience H1: Matter Management Coordinator Position at Law Firm in Greenwich H2: Join Our Team and Help Manage Matters for Successful Clients Overview: - Law firm seeking a Matter Management Coordinator for Greenwich office - Full-time permanent position - Responsible for financial coordination, new client and matter intake, and support for fee proposals - Proactive and
Job Title: Administrative Assistant at **Members Only** Salary Information: Competitive salary based on experience Experience: Client service or administrative support experience desired. Commissioned Notary required. Location: Greenwich, CT Type: Permanent - Full Time H1: Join Our Team as an Administrative Assistant at **Members Only** H2: Responsibilities of the Administrative Assistant Role - Provide general in-office administrative support, working closely with Legal Secre
Job Title: Part-Time Office Support Assistant Job Responsibilities: - Sort, open, log, and distribute incoming mail - Answer phones and direct calls professionally - Assist attorneys and office staff with day-to-day tasks - Maintain organization of office areas and supplies - Support basic document handling (scanning, copying, filing) - Order office supplies - Perform other administrative tasks as needed Education and Experience Information: - Reliable and punctu
Job Title: Part-Time Personal Assistant Job Responsibilities: - Provide day-to-day personal and administrative support to a busy professional, who is an attorney, author, and content creator. - Manage scheduling, reminders, and coordination of personal and family obligations. - Assist with content development tasks, light research, and organizational projects. - Handle tasks that require close attention to detail and discretion. - Maintain strong situational awareness, under
Job Title: Procurement Operations Analyst Job Responsibilities: The Procurement Operations Analyst plays a crucial role in supporting the operations of the department by providing insights and visibility into firm spending, resources, and asset data through the creation of spreadsheets, reports, and dashboards. The role involves: - Communicating with suppliers to confirm order details, delivery schedules, and resolving any issues. - Maintaining accurate and up-to-date procu
Job Title Compliance Administrator Job Responsibilities The Compliance Administrator is responsible for ensuring that the law firm adheres to relevant laws, regulations, and industry standards. This position involves problem solving, project management, and risk management. Key responsibilities include: - Maintaining an archive of policies and procedures and assisting in their drafting, review, and approval. - Conducting the initial review, documentation, storage, and dis
Job Title: Legal Practice Assistant Job Responsibilities: The Legal Practice Assistant at the law firm is tasked with supporting a group of busy attorneys. Key responsibilities include: - Complex document production utilizing the advanced features of MS Word. - Extensive client contact and scheduling, including calendar and meeting management. - State and federal court electronic filing (e-filing). - Expense tracking and reconciliation. - Time entry and client billi
Job Title Legal Coordinator Job Responsibilities The Legal Coordinator at the Department of Probation is tasked with supporting the Investigations and Trials Unit. This role involves a range of responsibilities across administrative support, data entry, communications, coordination, staff onboarding, and document management. Key duties include: Administrative Support - Managing all incoming and outgoing mail, including DDLs, correspondence, and appeals. - Answering and ha
Job Title: Office Clerk Job Responsibilities: The Office Clerk at the law firm is responsible for providing general office assistance. The key duties include: - Performing receptionist and telephone work, which involves answering calls and directing them to the appropriate personnel. - Providing messenger services as needed. - Handling copying and filing tasks to ensure documents are organized and accessible. - Taking on diversified challenges that vary depending on t
Job Title: Animal Cruelty Prosecution Initiative - Trial Preparation Assistant Lv 2 Job Responsibilities: The Trial Preparation Assistant Level 2 within the Animal Cruelty Prosecution Initiative (ACPI) of the Bronx County District Attorney’s Office is responsible for a variety of duties related to the investigation and prosecution of animal cruelty cases. These responsibilities include: - Collaborating closely with Assistant District Attorneys (ADAs) and investigators on ...
Job Title: Administrative Assistant for the Executive Office of Asset and Property Management Job Responsibilities: - Retain comprehensive knowledge of all aspects of the Office of Asset and Property Management (APM) to accurately disseminate information. - Manage complex schedules for the Deputy Commissioner. - Create and modify documents and reports using Microsoft Office Suite, including Word, Outlook, Excel, PowerPoint, and SharePoint. - Provide clerical support to the e
Job Title: Senior Docketing Specialist, Patent Job Responsibilities: The Senior Patent Docketing Specialist plays a crucial role in maintaining the accuracy, integrity, and efficiency of the law firm's patent docketing operations. This role requires a highly skilled professional with a deep understanding of US and foreign patent procedures, exceptional attention to detail, and the ability to interpret and apply complex patent rules. The Senior Specialist collaborates closely
Job Title: Legal Support Assistant Job Responsibilities: As a Legal Support Assistant within the AST team at the law firm, the primary responsibilities include: - Preparing mailings and filing documents both physically and electronically. - Creating and updating legal pleadings and entering time and processing narrative edits. - Preparing check requests and submitting expense reports. - Coordinating conference room services and travel requests. - Preparing and formatting co
Job Title: Field Operations Manager - Business Card Distribution Team Job Responsibilities: - Team Management and Training: - Oversee and support a team of independent (1099) distributors across multiple states. - Conduct in-person and virtual training sessions to maintain consistency in distribution methods and brand standards. - Serve as the primary point of contact for field team members, providing guidance, motivation, and performance feedback. - Field Operations:
Job Title: Estate Planning Case Manager Job Responsibilities: The Estate Planning Case Manager is responsible for overseeing and coordinating estate planning matters from the initial intake and design phase through to post-signing and funding. The role involves managing estate planning files, coordinating work among attorneys, paralegals, and funding staff, and maintaining ongoing communication with clients throughout the entire process. Key responsibilities include ensuring
Job Title: Trial Division-Trial Preparation Assistant LV II Job Responsibilities: - Compile, analyze, redact, and reproduce case documents for discovery compliance and case preparation. - Prepare and file documents. - Retrieve documents and records promptly. - Assist in preparing hearing/trial exhibits and discovery for trial. - Ensure timely conversions of instruments to information. - Retrieve necessary documents and records from law enforcement agencies, hospitals, and ot
Job Title: Special Victims Division - Trial Preparation Assistant, Level I Job Responsibilities: The role of a Trial Preparation Assistant in the Special Victims Division involves a variety of tasks to support Assistant District Attorneys (ADAs) in both investigations and trial preparation. Key responsibilities include: - Following up on subpoenas and outstanding NYPD Discovery Requests. - Drafting and serving Orders to Produce, Writs of Habeas Corpus, and Motions. - Pickin
Job Title: Clerical Associate L3 - F/T - Tort Job Responsibilities: The position of Clerical Associate L3 - F/T - Tort involves a variety of clerical tasks that require moderate difficulty and responsibility, performed under the supervision of higher-level staff and/or attorneys. The candidate will be engaged in the following duties: - Reviewing and preparing documents, as well as data entry and retrieval. - Photocopying, answering phones, and relaying messages. - Scheduling
Job Title: Trial Division (GCB) - Trial Preparation Assistant, Level III / Supervising TPA Job Responsibilities: The Trial Preparation Assistant Supervisor role within the organization involves several critical responsibilities aimed at supporting the mission of ensuring public safety and equal justice. The successful candidate will be tasked with overseeing and training the professional staff in the Trial Division. Key responsibilities include: - Training Trial Preparation
Job Title: Civil Litigation Bureau - Trial Preparation Assistant, Level I Job Responsibilities: The Civil Litigation Bureau within the organization is seeking a Trial Preparation Assistant I who will provide essential administrative support to Assistant District Attorneys, Judges, and courts. The specific duties of this role include: - Maintaining the bureau file room and electronic filing system. - Retrieving and returning closed files to Operations for addressing Freedom
Job Title: Civil Litigation Bureau - Trial Preparation Assistant, Level I Job Responsibilities: The Trial Preparation Assistant I (TPA I) in the Civil Litigation Bureau is a crucial role that supports the mission of the **Members Only**. This position involves providing essential administrative support to Assistant District Attorneys, Judges, and courts. The responsibilities include maintaining the bureau file room and electronic filing system, retrieving and returning closed files to
Job Title: Trial Division (TB 60) - Trial Preparation Assistant, Level III / Supervising TPA Job Responsibilities: The role of the Trial Preparation Assistant Supervisor within the organization involves overseeing and training the professional staff in the Trial Division. The key responsibilities include: - Training Trial Preparation Assistants (TPAs) to function according to their bureau's requirements. - Overseeing and tracking the duties of the bureau’s professional st...
Job Title: Appeals Bureau: Trial Preparation Assistant, Level II Job Responsibilities: **Members Only**, is seeking a Trial Preparation Assistant, Level II (TPA II) to support the Appeals Bureau Assistant District Attorneys with post-conviction matters. The specific duties associated with this role include: - Retrieving and copying court and prosecution files. - Delivering documents for court filing and postal service mailing. - Assisting in copying and binding documents to be filed in
Job Title: Special Victims Division - Trial Preparation Assistant, Level II Job Responsibilities: - Assist Assistant District Attorneys (ADAs) in all aspects of investigations and trial preparation within the Special Victims Division. - Prepare and file legal documents timely and accurately. - Retrieve necessary documents and records from various entities including law enforcement agencies and hospitals. - Assist in preparing hearing and trial exhibits, as well as discovery
Job Title: Legal Coordinator Job Responsibilities: The Legal Coordinator will support the Investigations and Trials Unit within the department. Duties include: Administrative Support: - Handling all incoming and outgoing mail, including DDLs, correspondence, and appeals. - Answering and managing incoming phone calls in a professional and timely manner. - Maintaining office supply inventory and placing orders as needed, including toner and other essentials. - Submitting book
Job Title: Trial Division-Trial Preparation Assistant LV II Job Responsibilities: - Compile, analyze, redact, and reproduce case documents for discovery compliance and case preparation. - Prepare and file legal documents efficiently. - Ensure timely retrieval of documents and records necessary for case proceedings. - Assist in preparing hearing/trial exhibits and discovery materials for trial. - Convert instruments to information in a timely manner. - Retrieve necessary docu
Job Title: Trial Preparation Assistant Level II - Youth Justice Bureau Job Responsibilities: The role of a Trial Preparation Assistant Level II within the Youth Justice Bureau involves a multitude of responsibilities aimed at supporting the mission of the Office of the District Attorney, Bronx County, in ensuring public safety and striving for equal justice. Key duties include: - Communicating with and obtaining documents from various agencies such as the New York City Poli
Job Title: Legal Case Coordinator Job Responsibilities: As a Legal Case Coordinator in the Insurance Defense department, the primary responsibilities include providing daily administrative support to attorneys. This support encompasses composing discovery letters and pleadings, filing motions, organizing exhibits, and managing client files. The role also involves monitoring attorneys' calendars, answering client calls with professional telephone etiquette, and scheduling Zoo
Job Title: Legal Practice Assistant Job Responsibilities: The Legal Practice Assistant (LPA) will support members of the law firm, including associates, in various practice areas such as Bankruptcy, Corporate, Environmental, Litigation, Real Estate, and Tax, Trusts & Estates. The LPA is expected to handle a range of duties, which include but are not limited to: - Providing administrative and clerical support to attorneys and associates - Managing and organizing documents an
Job Title: Legal Intake Specialist Job Responsibilities: The Legal Intake Specialist and Sales Development Representative (SDR) is a crucial initial point of contact for potential clients at the law firm. This role requires a blend of client intake and onboarding duties with front-desk responsibilities to ensure a professional and seamless experience for all individuals engaging with the firm, whether in person, over the phone, or virtually. Key responsibilities include: Cl
Job Title: Executive Assistant to Executive Partner Job Responsibilities: - Provide high-level executive support to the Executive Partner/Director of the Health Law Practice Group. - Manage an active calendar of appointments, coordinate complex scheduling, and prioritize demands effectively. - Draft, edit, format, and proofread correspondence, memoranda, presentations, and legal/business documents with precision and professionalism. - Arrange and coordinate internal and exte
Job Title: Intake Specialist Job Responsibilities: - Screen and pre-qualify leads to ensure they meet the criteria for consultations. - Explain the law firm's process for intake and engagement to potential clients. - Schedule initial consultations for qualified leads. - Initiate the pre-engagement glidepath to prepare potential clients for purchasing the law firm's legal services. - Capture and maintain information accurately in the Contact Relationship Management (CRM) Syst
Job Title: Legal Case Manager Job Responsibilities: The Legal Case Manager at the law firm is a vital team member responsible for ensuring clients receive professional and compassionate treatment. The role involves supporting attorneys by providing accurate information and documentation to fulfill the firm’s promise of exceptional advocacy. Responsibilities include: - Serving as a voracious learner with a high energy level and a positive attitude. - Being proficient in Mic...
Job Title: Law Firm Intake Manager Assistant - Must Speak Spanish Job Responsibilities: As a Law Firm Intake Manager Assistant, the primary role is to act as the initial point of contact for potential clients. Key responsibilities include: - Assisting the manager in daily operations. - Training new employees. - Handling new case intakes via phone, email, chat, and other communication channels. - Gathering basic information about each new case and client. - Entering all coll
Job Title: Claim Administrator I Job Responsibilities: The Claim Administrator (CA) is primarily tasked with processing and enrolling clients in the World Trade Center Health Program (WTC HP) in a timely manner. The CA must ensure that all claims are accurately recorded in internal systems and appropriately submitted to third-party entities when necessary. A significant part of the role involves supporting clients in obtaining necessary documentation and gathering critical e
Job Title: Claim Administrator II Job Responsibilities: - Manage and oversee the submission and ongoing processing of client Victim Compensation Fund (VCF) claims, including amendments, expedited requests, and complex case handling. - Access and utilize the CMS portal to process claims, requiring strict adherence to data security protocols to prevent breaches or data spills. - Apply specialized knowledge, skills, and expertise to complete tasks or projects effectively. - Tak
Job Title: Executive Assistant Job Responsibilities: Executive & Administrative Support - Manage complex calendars, meetings, and appointments for both partners. - Coordinate internal and external meetings, including preparation of materials, agendas, and action items. - Handle travel bookings and expense reimbursements. - Draft, review, and format documents, emails, and presentations with a high degree of professionalism. Communication - Serve as a liaison between partner
Job Title: Administrative Assistant for the Executive Office of Asset and Property Management Job Responsibilities: - Retain knowledge of all aspects of the Office of Asset and Property Management (APM) to accurately disseminate information. - Manage the complex schedules of the Deputy Commissioner. - Create and modify documents and reports using Microsoft Office Suite (Word, Outlook, Excel, PowerPoint, SharePoint, etc.). - Provide clerical support to the executive offi
Job Title: Paralegal/Administrative Assistant Job Responsibilities: - Communicating with clients, performing intakes, and completing USCIS applications such as Adjustment of Status, Cancellation of Removal, Asylum, and Work Authorization applications. - Providing clients with case status updates via phone or in-person. - Assisting attorneys with file organization and case preparation, including submissions to USCIS and Immigration Court. Education and Experience Informatio
Job Title: Legal Intake Specialist Job Responsibilities: - Client Intake & Lead Handling: The Legal Intake Specialist is responsible for answering incoming calls, emails, and messages with professionalism and courtesy. They conduct thorough immigration intake screenings to assess eligibility, case type, and urgency. Managing leads through CRM platforms like GoHighLevel and maintaining accurate client data are essential duties. The specialist ensures prompt and consistent com
Job Title: Administrative Assistant Job Responsibilities: - Maintain filing system and accurate log of original legal documents and other case-related records - Assist with digital mail sorting and electronic distribution of documents - Handle internal requests to obtain documents and send to third parties - Provide administrative support for miscellaneous projects with a positive attitude - Monitor inventory and restock office and kitchen supplies; place orders as needed -
Job Title: File Clerk/Office Assistant Job Responsibilities: - File documents systematically, ensuring compliance with organizational standards and confidentiality protocols. - Organize and maintain physical and electronic filing systems to ensure easy retrieval of documents. - Perform data entry with accuracy using computer software systems. - Drop off important documents to the post office to be mailed. - Assist with reception coverage. - Retrieve and/or drop off files to
Job Title: Administrative Assistant for Office of General Counsel Job Responsibilities: - Assist the Office of General Counsel (OGC) in managing their calendar, which includes scheduling meetings, coordinating appointments, and prioritizing tasks. - Prepare agendas, meeting materials, and presentations for board meetings, client consultations, and internal legal meetings. - Act as the primary point of contact between the OGC, internal teams, external clients, and third-party