Job Title: Legal/Office Assistant Job Responsibilities: - Communicating with clients, including conducting intake for new clients and scheduling appointments for attorneys - Performing administrative tasks such as filing, organizing, answering phone calls, printing, scanning documents, checking and delivering mail, and updating the litigation calendar and to-do list - Maintaining client files for active cases and ensuring files can be quickly and easily located - Proof-readi
H1: Join Our Team as a Document Clerk at Emery Reddy, PLLC in Seattle, WA H2: Job Description: Document Clerk at Emery Reddy, PLLC Law Firm Seeking Entry Level Document Clerk in Downtown Seattle Office Salary: $21 – 23 per hour, DOE Job Type: Full-time, In-Person Duties: - Answer, screen, and direct phone calls - Greet clients, visitors, and guests - Receive and distribute mail, documents, and packages - File documents electronically and maintain orga...
Job Title: Patent Docket Specialist Job Responsibilities: The Patent Docket Specialist at the law firm will be responsible for coordinating and maintaining all areas of the patent computerized docket system. The role includes daily contact and receiving guidance from the practice group lawyers and staff they support. Key responsibilities for this position include: - Coordinating all areas of the CPI database, which involves managing all information pertaining to each specif
Job Title: Matter Mobility Analyst (Hybrid) Job Responsibilities: The Matter Mobility Analyst plays a crucial role within the Matter Mobility team at the law firm, coordinating, executing, and facilitating digital client data transfers. The primary responsibilities include: - Implementing the law firm's policies and procedures regarding the transfer of digital client matter records into and out of the firm. - Transferring digital records to and from the firm’s document m...
Job Title: Lateral Intake Coordinator (Hybrid) Job Responsibilities: The Lateral Intake Coordinator plays a crucial role in facilitating the onboarding process for lateral partners within the law firm. The primary responsibilities include: - Assisting lateral partners in efficiently opening their portable work, ensuring that the clients of incoming lateral partners are cleared, opened, and organized appropriately. - Collaborating with lateral partners and various teams acr
Job Title: Legal Practice Assistant Job Responsibilities: - Preparation of Documents: Manage efficient workflow involving duplication, printing, mailing, and merging of documents. Responsible for proofreading all work for both content and context, ensuring accuracy and attention to detail. - File Management: Prepare and maintain client and office files in both electronic and paper filing systems. This includes preparation and submission of new client and/or new matter forms.
Job Title: Docket Specialist (IP) Job Responsibilities: - The Docket Specialist is responsible for managing Intellectual Property (IP) docketing for assigned client portfolios. This includes accurate deadline management using docketing software, which may also involve distributing official patent and trademark communications both internally and externally. - The role requires knowledge of IP, including USPTO, PCT, and international rules and procedures for patent and tradema
Job Title: Litigation Docket Clerk Job Responsibilities: - Maintain the law firm’s docket system for litigation lawyers practicing in multiple courts and jurisdictions. - Identify pertinent deadlines and prepare a master calendar of due dates for distribution to lawyers and staff. - Obtain filing information from court clerks and online dockets. Education and Experience Information: - High school diploma or equivalent is required; a Bachelor’s degree is preferred. - At ...
Job Title: Litigation Legal Assistant Job Responsibilities: - Experience in appellate and litigation. - Must be highly organized and able to manage concurrent projects. - Calendar court deadlines, virtual and in-office meetings, and follow-up with clients, experts, and opposing counsel. - Maintain electronic client files, including saving documents in multiple formats. - Draft legal correspondence and pleadings. - Proofread and redline briefs, pleadings, and other documents.
Job Title: IP International Patent Specialist (Annuities) Job Responsibilities: Annuities Specialist Responsibilities: - Encourage clients to outsource annuity and maintenance fee management in line with risk management requirements. - Collaborate with designated annuity vendors for client account setup and data migration. - Ensure timely payment of annuity and maintenance fees until responsibility transitions to the client. - Interact with foreign agents to communicate the
Job Title: Senior Manager, Legal Project Management Job Responsibilities: The Senior Manager, Legal Project Management at the law firm is tasked with leading the Legal Project Management (LPM) function. This role involves managing matter setup, budgeting, tracking, and reporting, among other LPM-related duties. The primary responsibilities include: - Tracking projects with detailed budget versus actual reporting that considers nuances and context beyond financial data. - De
Job Title: Conflicts Analyst Job Responsibilities: The Conflicts Analyst is a key member of the Office of the General Counsel department at the law firm, responsible for supporting the firm's risk management functions. The primary responsibilities include: - Analyzing information and interpreting search results related to conflicts of interest. - Conducting research utilizing both internal and external sources. - Composing conflict-of-interest reports. - Performing first-r
Job Title: Office Services Clerk Job Responsibilities: The Office Services Clerk is accountable for delivering a comprehensive suite of services to support the Administrative, Hospitality, and Office Services teams within the law firm. Key responsibilities include fulfilling scan and copy requests, assisting with electronic document management, sorting and distributing mail, and preparing FedEx packages. The role also involves assisting with the upkeep and maintenance progra
Job Title: Senior Manager, Legal Project Management Job Responsibilities: The Senior Manager, Legal Project Management is responsible for leading the Legal Project Management function within the law firm. This role involves managing matter setup, budgeting, tracking, and reporting, among other LPM-related responsibilities. The primary objective is to enhance lawyer efficiency and effectiveness, thereby improving client service. Key responsibilities include: - Tracking proje
Job Title: Patent Prosecution Technical Advisor - Junior Job Responsibilities: Patent Prosecution Technical Advisors are integral to the Patent Prosecution practice within the law firm. The role involves leveraging a technical background to transition into the legal domain, specifically in patent law. The key responsibilities include: - Collaborating closely with attorneys and other legal personnel to draft and prosecute patent applications before the United States Patent a
Job Title: Communications Specialist - Awards Job Responsibilities: The Communications Specialist (Awards) is tasked with crafting persuasive and engaging submissions for various editorial awards. This involves close collaboration with lawyers and colleagues from Communications, Marketing, and Business Development to develop compelling narratives that highlight the law firm's achievements and innovations. Key responsibilities include: - Conducting thorough research on target
Job Title: Firm Operations Project Manager Job Responsibilities: The Firm Operations Project Manager at the law firm is responsible for managing multiple critical projects that align with the organization’s goals. Key responsibilities include: - Rapidly familiarizing with various project lifecycles, including agile custom software development, software and vendor selection, and process reengineering initiatives. - Analyzing work critically to ensure efficient and cost-eff...
Job Title: Office Administrator Job Responsibilities: The Office Administrator at the law firm’s Seattle office is tasked with leading and managing the operations, ensuring seamless functionality across various areas. Key responsibilities include: - Providing proactive administrative oversight to ensure smooth operations in all office areas. - Collaborating with firm departments and senior leadership to implement firm programs and procedures effectively. - Managing workfl...
Job Title: Document Specialist Job Responsibilities: The Document Processing Specialist is tasked with a variety of responsibilities aimed at providing document production and processing support. Key duties include: - Creating new documents and revising existing ones using Microsoft Word, Excel, PowerPoint, and Visio. This involves converting electronic files, typing new input, or downloading and reformatting documents from internet resources like EDGAR databases. - Reformat
Job Title: Research Specialist Job Responsibilities: The Research Specialist at the law firm is responsible for handling a diverse range of research and information requests from attorneys and staff across the nation. This includes conducting traditional legal research, litigation research, current awareness assignments, and business development projects. Key duties involve: - Conducting in-depth research and analysis on legal, business, and other subjects for attorneys, pa
Job Title: Director, Governance Risk and Compliance Job Responsibilities: As the Director of Governance, Risk & Compliance at the law firm, you will play a pivotal role in safeguarding the firm's reputation, enabling strategic growth, and ensuring operational confidence in a rapidly evolving regulatory world. This high-visibility, cross-functional leadership role involves close collaboration with lawyers, IT security, Human Resources, General Counsel, and client teams, actin
Job Title: Administrative Specialist Job Responsibilities: The Administrative Specialist at the law firm is primarily responsible for providing administrative, organizational, technical, and project-based support to the Office Managing Partner, as well as other attorneys and legal personnel. Key responsibilities include: - Scheduling meetings and coordinating all aspects, including creating and editing PowerPoint slides and other information. - Managing the Office Managing
Job Title: Transaction Clerk, MAPE Job Responsibilities: The Transaction Clerk in the Mergers & Acquisitions and Private Equity practice (MAPE) at the law firm will be responsible for a variety of tasks that are crucial for the successful completion of corporate transactions. This role is designed for individuals who are eager to gain hands-on experience in the legal field before attending law school. The responsibilities include: - Providing general assistance in coordinat
Job Title: National Security and Trade Specialist Job Responsibilities: The National Security and Trade Specialist will support attorneys in all aspects of the law firm’s national security and trade practice, focusing on international trade and FCC regulatory matters. Key responsibilities include: - Preparing regulatory filings such as license applications, classification requests, registration statements, annual and semi-annual reports, and corresponding with regulatory...
Job Title: Temporary Risk Management Assistant Job Responsibilities: - Support the Audit Response Specialist by maintaining electronic files, interacting with attorneys to gather information, and drafting response letters. - Assist in reviewing and analyzing accounting records to provide financial information related to loss contingencies. - Maintain the department’s electronic audit files. - Assist in the processing of New Business Intake by managing client and matter clo...
IP Specialist Job Title IP Specialist Job Responsibilities Manage docket and patent prosecution practice for assigned client portfolios Assist with coordination of invention harvesting meetings and patent prosecution tasks with client and team Prepare and circulate reporting letters to client(s) and/or outside counsel or vendors for notices issued by the USPTO and other patent offices Draft patent prosecution templates, such as formalities, and electronically file with th
Job Title: Senior Docketing Specialist, Patent Job Responsibilities: As a Senior Patent Docketing Specialist within the Intellectual Property department at the law firm, you are tasked with several key responsibilities: - Collaborate with attorneys, paralegals, and legal administrative assistants to ensure timely and efficient resolution of patent-related issues. - Precisely manage and maintain . and foreign patent dockets, ensuring all deadlines are accurately captured
Job Title: Docketing Director Job Responsibilities: The Docketing Director at the law firm is responsible for overseeing the firm's docketing professionals, systems, and related projects to ensure that deadlines for the firm and its clients are met efficiently and accurately. This role involves working closely with firm administrative and practice group leadership to develop and implement docketing policies and procedures that meet professional responsibility, statutes, and
Job Title: Practice Support Assistant - Case Stream Job Responsibilities: The Practice Support Assistant, also known as a Practice Analyst, is a pivotal role within the law firm's Case Stream program, which is dedicated to supporting one of the firm's major global clients, a Fortune 500 company. The responsibilities include: - Supporting Active Litigation & Case Management: The assistant will serve as a key operations contact for one of the firm's largest global clients. Th
Job Title: Office Services Coordinator Job Responsibilities: The Office Services Coordinator is responsible for a variety of office support functions that are essential for the smooth operation of the law firm. These responsibilities include: - Sorting and distributing incoming and interoffice mail, including inbound express and courier materials. This includes scanning and routing mail electronically to specific contacts within the law firm according to established guideli
Job Title: Client Experience Legal Project Coordinator Job Responsibilities: The Client Experience Legal Project Coordinator is responsible for providing high-quality support for client project teams, including matter administration, process flow organization, and serving as the first point of contact for client and attorney support requests. Key responsibilities include: - Working with lawyers and staff on high-volume matters to meet service expectations and address specifi
Job Title: Front Desk Billing Assistant Job Responsibilities: The Front Desk Billing Assistant at the law firm is responsible for handling both front desk operations and e-billing functions. The primary duties encompass: Front Desk Reception: - Answering incoming phone calls and directing them appropriately. - Greeting clients, visitors, and vendors with professionalism and warmth. - Receiving and distributing incoming deliveries. - Managing incoming and outgoing mail. - Se
Job Title: Statistician I - Wage and Hour Job Responsibilities: The Statistician I role within the Wage & Hour Data Analytics group is tasked with supporting various projects such as single plaintiff, class action, collective action, and Department of Labor (DOL) audit client exposure analyses. These analyses are largely based on client timekeeping and payroll data. The position requires a high degree of autonomy and minimal supervision, allowing the candidate to handle co
Job Title: Statistician I Job Responsibilities: The Statistician I role within the department at the law firm involves providing analytical support on various projects, which include single plaintiff, class action, collective action, and Department of Labor (DOL) audit client exposure analyses. These analyses are primarily based on client timekeeping and payroll data. The role requires a current knowledge of Wage & Hour laws at the state and/or federal level. The responsibil
Job Title: Case Assistant (Labor & Employment) Job Responsibilities: As a case assistant in the Labor & Employment practice group, the primary role is to provide administrative and organizational support to the team. Key responsibilities include: - Providing support in various aspects of case management for live litigation matters, including the preparation of documents for production and maintenance and organization of evidentiary data and case-related information. - Compi
Job Title: Temporary Special Projects Assistant Job Responsibilities: - Support the implementation of department-wide projects, including knowledge management updates, data clean-up initiatives, and client curation efforts. - Assist with the transition of annuity data from the patent database to the designated annuity platform, ensuring accuracy and timeliness. - Help organize and consolidate template libraries and other practice resources across Patents & Innovations (P&I)
Job Title: Document Specialist Job Responsibilities: The Document Specialist plays a crucial role in the law firm by transcribing and revising a variety of legal documents. This includes correspondence, pleadings, discovery materials, memos, reports, special forms, voicemails, and hard copy documents. Key responsibilities include: - Accurately transcribing and revising documents to maintain high-quality legal service. - Proficiency in Adobe Pro for converting PDFs to Word,
Job Title: Practice Management Specialist Job Responsibilities: - Support the Practice Manager with the daily execution of business needs and operations for the Practice Group, handling tasks related to the practice operations budget, establishing a consistent framework for Practice Group meetings and communications, supporting firm processes, and following up on initiatives and action items. - Provide significant support to the Practice Manager by assisting with tasks relat
Job Title: New Business & Conflicts Analyst (West Coast) Job Responsibilities: The New Business & Conflicts Analyst at the law firm is instrumental in supporting the firm's Conflicts team. The primary duties involve managing potential conflicts of interest associated with client and matter intake, as well as the hiring of new attorneys and staff. This role requires: - Performing conflict of interest searches for new clients, new matters, and new hires for the assigned group
Job Title: Projects Assistant Job Responsibilities: - Support the implementation of department-wide projects, focusing on knowledge management updates, data clean-up initiatives, and client curation efforts. - Assist with the transition of annuity data from the patent database to the designated annuity platform, ensuring accuracy and timeliness. - Organize and consolidate template libraries and other practice resources across Patents & Innovations (P&I) groups. - Participate
Job Title: Legal Support Assistant Job Responsibilities: - Download, organize, and save document productions and related materials. - Draft legal documents, correspondence, and pleadings, including Notices of Appearance, Jury Demands, and E-Service Agreements. - File documents with local courts both electronically and via . Mail. - Assist with opening and closing case files. - Prepare motion and arbitration notebooks. - Support client communication efforts as directed by
Job Title: Admin Assistant (Front Desk) Job Responsibilities: - Maintain a clean, organized, and professional office environment to ensure smooth operations. - Manage, receive, and process client documentation according to firm procedures to support legal activities. - Accurately input client intake information into case management systems for efficient record-keeping. - Process record requests and ensure timely follow-up to maintain continuity in client services. - Answer a
Job Title: Knowledge Intern Job Responsibilities: - Perform administrative duties including creating and editing documents, maintaining spreadsheets, and analyzing basic data. - Research information, gather data, and prepare basic reports or analyses. - Collate documents, brochures, or other materials. - Prepare basic correspondence and access the document management system to update and/or create new documents as needed. - Attend and participate in meetings to gain an under
Job Title: Knowledge Intern Job Responsibilities: The Knowledge Intern will provide basic administrative, research, and office support for an assigned department or practice group within the law firm. This role is designed to offer practical work experience to reinforce knowledge gained through college education. The intern will support a well-defined function, department, or practice group under the supervision of the Department Manager. Key responsibilities include: - Per
Job Title: Senior Government Relations Advisor Job Responsibilities: - Develop and manage client government relations initiatives. - Draft memorandum, policy briefs, letters, talking points, and other materials for clients. - Communicate, coordinate, and attend meetings with members of the Washington State Legislature and other political events. - Assume other legislative functions in support of clients. - Collaborate with the law firm’s government relations team on multi-...
Job Title: Project Manager Job Responsibilities: - This role maintains a dotted-line relationship with the Director of Finance Technology and Digital Transformation, collaborating on the Finance Department project portfolio and technology initiatives. - Lead and manage finance-related projects from initiation through completion, including scope definition, project planning, execution, monitoring, and closure. - Oversee key initiatives such as billing and collections optimiza
Job Title: IP Specialist Job Responsibilities: The IP Specialist is tasked with providing administrative and patent prosecution support to the prosecution practice group within the law firm. The primary responsibilities of the IP Specialist include: - Preparing and finalizing documents required for filing provisional, non-provisional, and PCT applications. - Preparing formal documents such as assignments, declarations, and powers of attorney, obtaining appropriate signature
Job Title: Legal Practice Manager Job Responsibilities: The Legal Practice Manager (LPM) plays a crucial role in supporting the strategic initiatives of the law firm by assisting a partner or group of partners in managing a large and complex practice. The responsibilities include: - Matter & Financial Management: - Overseeing pitch and proposal activity, matter opening, budgeting, and compliance with client guidelines. - Monitoring work-in-progress (WIP), billing, collect