We are currently seeking an Admin for our Dallas or San Antonio office. This position is responsible for providing administrative support to attorneys and other members of the team. The ideal candidate will have experience in a similar role, excellent organizational skills, and the ability to handle multiple tasks simultaneously. Responsibilities: - Provide administrative support to attorneys and other team members - Manage calendars, schedule appointments and meetings
Job Title: Client Intake Specialist Job Responsibilities: - Invite new customers through incoming calls, allowing them to share their stories, and set appointments. Provide practical advice without offering legal advice. - Maintain two online calendars, ensuring they are updated at all times. - Conduct soft collections by asking clients for payments in a firm but courteous manner, with follow-ups as necessary. - Enter client information accurately into Excel spreadsheets, ke
Job Title: Office Coordinator Job Responsibilities: The Office Coordinator position is a non-exempt role responsible for the general administrative activities of the office. The role involves coordinating and performing general office and logistic supply purchasing activities. The essential duties include: - Assisting attorneys and professional staff with daily operational needs. - Accounting: Submitting invoices and expenses through Chrome River. - Administrative Services
Job Title: Corporate CPA Job Responsibilities: The Corporate CPA at the law firm is tasked with several critical responsibilities that ensure the financial integrity and compliance of the firm. The primary duties include: - Organizing and updating financial records in both digital and physical formats to ensure they are current and accurate. - Analyzing financial transactions and preparing detailed reports to reflect the firm's financial status. - Conducting regular, detail
Job Title: Operations Clerk Job Responsibilities: - Sort and verify mail to ensure accurate distribution. - Prepare disbursement bags for distribution, ensuring timely delivery. - Open and log postal mail, maintaining accurate records. - Run attorney mail logs to track correspondence efficiently. - Update Advo system accordingly to reflect current status and changes. - Tend to all interoffice incoming mail, ensuring prompt delivery. - Log all deliveries to maintain accurate
Job Title: Business Office Clerk Job Responsibilities: The Business Office Clerk is responsible for organizing paperwork according to an efficient filing system and digitizing all important documents. The position requires maintaining the confidentiality and data protection of the law firm’s records while managing paperwork effectively. Key responsibilities include: - Sorting and filing documents to appropriate classification in accordance with guidelines - Sorting an...
Job Title: Operations Clerk Job Responsibilities: - Sort and verify mail - Prepare disbursement bags for distribution - Open and log postal mail - Run attorney mail logs - Update Advo system accordingly - Tend to all interoffice incoming mail - Log all deliveries - Ensure office is adequately stocked with mail supplies - Perform other duties as assigned Education and Experience Information: - High school diploma or equivalent - Data entry skills and experience - Previous ad
Job Title: Business Office Clerk Job Responsibilities: The Business Office Clerk is responsible for organizing paperwork according to an efficient filing system and digitizing important documents. This role requires a serious understanding of confidentiality and data protection, with the primary goal of preserving the law firm's records and managing paperwork effectively. Key responsibilities include: - Sort and file documents to appropriate classifications in accordanc
Job Title: Client Relations Coordinator Job Responsibilities: As a Client Relations Coordinator at the law firm, you will be a key figure in ensuring a positive first impression for our clients. Your responsibilities will include: - Greeting and guiding clients with warmth and professionalism in various settings, including over the phone, virtually, and in person. - Following up with potential clients by answering their questions, encouraging their next steps, and ensuring
Job Title: Administrative Assistant Job Responsibilities: The Administrative Assistant will play a crucial role in providing precise administrative support to ensure the smooth operation of the law firm's activities. Key responsibilities include: - Timely preparation and processing of all correspondence to clients and agencies, including mailouts via USPS, FedEx, and DHL. - Filing and distributing confidential information with the utmost care and professionalism. - Maintain
Job Title: Bankruptcy Petition Processor Job Responsibilities: - Prepare and process Chapter 7 and Chapter 13 bankruptcy petitions using Jubilee petition software. - Review client documentation for completeness and accuracy. - Input financial data, creditor information, and asset/liability details into the petition system. - Communicate with attorneys, paralegals, and clients to obtain or clarify necessary information. - Maintain accurate and up-to-date electronic case files
Job Title: Bankruptcy Petition Processor Job Responsibilities: - Prepare and process Chapter 7 and Chapter 13 bankruptcy petitions using Jubilee petition software. - Review client documentation for completeness and accuracy. - Input financial data, creditor information, and asset/liability details into the petition system. - Communicate with attorneys, paralegals, and clients to obtain or clarify necessary information. - Maintain accurate and up-to-date electronic case file
Job Title: Legal File Clerk Job Responsibilities: The Legal File Clerk is tasked with assisting paralegals in the organization and management of client files within a family law context. This role involves supporting paralegals and attorneys in various aspects of family law to ensure that all necessary documentation is maintained efficiently. Key responsibilities include: - Performing accurate data entry tasks - Maintaining and organizing both physical and digital filing sy
Job Title: Operations Clerk Job Responsibilities: - Sort and verify mail to ensure accuracy and proper distribution. - Prepare disbursement bags for distribution, ensuring all contents are correctly included. - Open and log postal mail, maintaining accurate records for tracking purposes. - Run attorney mail logs to facilitate efficient communication and document flow. - Update the Advo system accordingly to reflect current mail and distribution status. - Tend to all interoff
Job Title: Operations Clerk Job Responsibilities: - Sort and verify mail to ensure accurate and timely distribution. - Prepare disbursement bags for distribution to appropriate departments or individuals. - Open and log postal mail, ensuring all correspondence is accurately recorded. - Run attorney mail logs to track and manage attorney-related correspondence. - Update the Advo system accordingly to maintain accurate mail records. - Tend to all interoffice incoming mail to e
Job Title: File Clerk Job Responsibilities: The File Clerk at the law firm is responsible for organizing paperwork according to an efficient filing system and digitizing all important documents. This role requires a serious understanding of confidentiality and data protection, with the goal of preserving the law firm’s records and managing paperwork effectively. The essential job functions include: - Sorting and filing documents to appropriate classifications in accordanc...
Job Title: Administrative Assistant/Bookkeeper Job Responsibilities The Administrative Assistant/Bookkeeper is responsible for providing comprehensive support to office operations, ensuring efficiency and high-quality client service. Key responsibilities include: - Managing front desk operations by greeting clients and handling multi-line phone systems with professionalism and courtesy. - Performing data entry, filing, and document proofreading to maintain accurate records
Job Title: Operations Clerk Job Responsibilities: - Sort and verify mail - Prepare disbursement bags for distribution - Open and log postal mail - Run attorney mail logs - Update Advo system accordingly - Tend to all interoffice incoming mail - Log all deliveries - Ensure office is adequately stocked with mail supplies - Other duties as assigned Education and Experience Information: - High school diploma or equivalent - Data Entry skills and experience - Previous administra
Job Title: Procurement Specialist Job Responsibilities: The Procurement Specialist at the law firm will support vendor management services, which encompass contract management, vendor conflicts, strategic sourcing, contract review and management, and relationship management. Key responsibilities include: - Partnering in the development of a comprehensive procurement strategy aligned with the firm's goals and objectives, including policies and procedures for purchasing produ
Job Title: Project Manager, eDiscovery Cyber Services Job Responsibilities: The Project Manager, eDiscovery Cyber Services, at a global law firm, will play a vital role in supporting the firm's cybersecurity practice area. The primary responsibilities include: - Collaborating with legal teams, preferred Cyber Incident Response (CIR) providers, and clients to strategize the management of exfiltrated data. This includes initial identification and analysis, followed by review
Job Title: File Clerk Job Responsibilities: The File Clerk at the law firm will be responsible for organizing paperwork according to an efficient filing system and digitizing all important documents. Key responsibilities include: - Sorting and filing documents to appropriate classification in accordance with guidelines. - Sorting and classifying information by content, purpose, user criteria, or chronological, alphabetical, or numerical order. - Performing general office du
Job Title: File Clerk Job Responsibilities: The File Clerk is responsible for organizing paperwork according to an efficient filing system and digitizing all important documents. This role requires the individual to be organized and possess a deep understanding of confidentiality and data protection. The primary goal is to preserve the law firm’s records and manage paperwork effectively. The essential job functions include: - Sorting and filing documents according to appr...
Job Title: Operations Clerk Job Responsibilities: The Operations Clerk at the law firm is responsible for a variety of administrative tasks that are crucial to the smooth operation of the office. Key responsibilities include sorting and verifying mail, preparing disbursement bags for distribution, opening and logging postal mail, running attorney mail logs, updating the Advo system, managing interoffice incoming mail, logging all deliveries, and ensuring the office is adequa
Job Title: Personal Injury Case Manager Job Responsibilities: - Interacting daily with assigned clients to ensure all client needs are addressed - Handling client complaints, issues, requests, and/or demands - Answering phone lines and interviewing potential clients - Discussing accident facts and setting up insurance claims for property damage and bodily injury, including liability, UM, UIM, PIP, and more - Requesting and following up to obtain medical status, bills, and re
Job Title: Law Firm Director of Operations Job Responsibilities: - Lead the day-to-day operations across multiple departments including HR, finance, IT, legal support, and client services. - Manage quarterly and annual goals using Entrepreneurial Operating System (EOS) tools such as Rocks, Scorecard, and L10 meetings. - Collaborate closely with the Managing Partner to implement firm strategies and growth initiatives. - Improve internal systems, processes, and firm-wide
Job Title: Executive Assistant Job Responsibilities: - Compose executive emails by dictation, ensuring clear and effective communication. - Perform administrative tasks related to clients and principal stakeholders, maintaining confidentiality and professionalism. - Communicate effectively with owners and clients to support the executive team. - Manage employee paid time off (PTO) and payroll, ensuring accuracy and compliance with company policies. - Handle bill paying and t
Job Title: Medical Records Clerk Job Responsibilities: The Medical Records Clerk will play a crucial role in supporting the pre-litigation team at the law firm by efficiently retrieving medical records from healthcare providers for Personal Injury cases. Key responsibilities include: - Working with medical facilities to obtain requested medical records. - Ensuring accurate and timely retrieval of medical records. - Maintaining confidentiality and integrity of protected healt
Job Title: File Clerk Job Responsibilities: The File Clerk at the law firm is responsible for organizing paperwork according to an efficient filing system and digitizing all important documents. Key responsibilities include: - Sorting and filing documents to appropriate classification in accordance with guidelines. - Sorting and classifying information based on content, purpose, user criteria, or order (chronological, alphabetical, or numerical) in accordance with guidelin