In this job, you will serve as a Practice Team Assistant in the Business Department at the Palo Alto office of a top law firm. You will provide administrative support for various projects and duties to assist the timekeepers and secretaries in your assigned practice group(s). This is a full-time position with competitive compensation and excellent benefits, including medical, dental, vision, and life insurance, as well as paid time off and holidays. H1: Practice Team Assis
Gibson Dunn is an equal opportunity employer committed to promoting diversity in the workplace. Litigation E-Filing Specialist (Day Shift): A detailed job description Job Title: Litigation E-Filing Specialist (Day Shift) Location: Century City, Los Angeles, Orange County, Palo Alto, San Francisco Department: Managing Attorney’s Office Company: Gibson Dunn (referred to as "law firm" in text) Job Summary: Gibson Dunn, a leading global law firm, is seeking a Lit...
**Members Only** is an equal opportunity employer and values diversity at our firm. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. **Members Only** is seeking a highly motivated and experienced Operations Manager to join our dynamic team. As the Operations Manager, you will play a crucial role in overseeing and optimizing our firm's day-to-day operations. This is
Job Title: Patent Docket Specialist Job Responsibilities: The Patent Docket Specialist at the law firm is responsible for managing and maintaining the computerized patent docket system under the supervision of the Docket Supervisor. The role involves regular interaction with practice group lawyers and staff to ensure the efficient functioning of the patent application process. The key duties include: - Coordinating all areas of the CPI database, which encompasses managing i
Job Title: Patent Docket Specialist Job Responsibilities: - Promote and model the law firm's Client Service Principles in teamwork, work product, and personal interaction. - Ensure exemplary client service to all internal and external clients; proactively promote client service throughout the department and among teams; respond to peer requests with the recognition that the request serves a client or law firm need. - Docket incoming US Patent Trademark Office and foreign fil
Job Title: Legal Technologist, Document Automation Specialist (Real Estate) Job Responsibilities: Document Automation: - Intake and translate document requirements from partners and associates into clear, logical frameworks for automated document templates. - Use document automation technologies (., Contract Express, HotDocs, Avvoka) to automate legal documents, including creating new templates, updating existing templates, and creating and maintaining attribute librarie
Job Title: Litigation Docket Clerk Job Responsibilities: - The Litigation Docket Clerk is responsible for maintaining the firm's docket system for litigation lawyers practicing across multiple courts and jurisdictions. - Identifying pertinent deadlines and preparing a master calendar of due dates for distribution to lawyers and staff is a key duty. - Obtaining filing information from court clerks and online dockets is also an essential responsibility. Education and Experien
Job Title: IP International Patent Specialist (Annuities) Job Responsibilities: The IP International Patent Specialist (Annuities) plays a critical role in managing and coordinating the firm's annuity outsourcing efforts. The specialist is responsible for collaborating with clients, foreign agents, and vendors to ensure the effective management of annuity-related tasks and provides comprehensive support to patent attorneys and agents in filing and maintaining international a
Job Title: Clerk - Office Services Job Responsibilities: The Clerk - Office Services is responsible for executing a wide range of service requests and providing support to all levels of personnel within the law firm. The essential duties and responsibilities include, but are not limited to: - Receiving, sorting, and delivering incoming mail and other deliveries. - Providing catering setups and conducting break-downs after meetings; maintaining tidiness in conference rooms a
Office Services Supervisor Job Category: Office Services - Office Services Requisition Number: OFFIC002033 Posting Details Posted: September 2, 2025 Full-Time On-site Job Details Description Law firm is currently seeking an Office Services Supervisor for its Palo Alto Office. The primary function of this position is to provide equipment, facilities, and support services necessary to assist the firm's attorneys and support staff to function at the highest level of servi
Job Title: Senior Manager, Legal Project Management Job Responsibilities: The Senior Manager, Legal Project Management is responsible for leading the Legal Project Management function at the law firm. This role involves managing matter setup, budgeting, tracking, and reporting among other LPM-related responsibilities. The Senior Manager will spearhead projects aimed at enhancing lawyer efficiency and effectiveness, thereby improving client service. Key responsibilities inclu
Job Title: Litigation Docket Manager Job Responsibilities: The Litigation Docket Manager at the law firm is responsible for overseeing the daily operations of the litigation docketing function. This leadership role involves supervising a team of calendaring specialists and ensuring the efficient and accurate management of the firm’s calendaring processes. Key responsibilities include: - Overseeing and managing the calendaring process using the firm’s calendaring databas...
Job Title: Senior Manager, Legal Project Management Job Responsibilities: The Senior Manager, Legal Project Management will lead the Legal Project Management function by managing matter setup, budgeting, tracking, and reporting among other LPM-related responsibilities. The role involves driving projects that support the practice of law by enhancing lawyer efficiency and effectiveness, and improving client service. Key responsibilities include: - Tracking projects with detai
Job Title: Patent Prosecution Technical Advisor - Junior Job Responsibilities: The Patent Prosecution Technical Advisor will work closely with attorneys and other legal personnel in drafting and prosecuting patent applications before the United States Patent and Trademark Office. From the outset, technical advisors will engage with cutting-edge technology and develop their legal skills. The role involves: - Collaborating with attorneys and legal personnel to draft and pr
Job Title: Communications Specialist - Awards Job Responsibilities: The Communications Specialist - Awards at the law firm is tasked with creating persuasive and engaging submissions for various editorial awards. This role demands close collaboration with lawyers and colleagues from Communications, Marketing, and Business Development to craft narratives that highlight the firm's achievements and innovations. The responsibilities include: - Conducting thorough research on tar
Talent Coordinator Job Title: Talent Coordinator Job Responsibilities: - Summer Program: - Act as lead professional support for the California summer associate program, including planning office programs, monitoring the effectiveness of the program, and collaborating with the Attorney Development Manager team on staffing needs. - Serve as the main California coordinator for summer associate and lateral associate recruiting. - Scale talent acquisition strategies as the su
Job Title: Firm Operations Project Manager Job Responsibilities: The Firm Operations Project Manager at the law firm is tasked with managing multiple critical projects that are aligned with the organization's strategic goals. The role involves ensuring that all projects are actively driven and seamlessly coordinated with the firm’s evolving platform/data and digital workplace strategies. Key responsibilities include: - Rapidly gaining familiarity with various project life...
Job Title: Document Specialist Job Responsibilities: The Document Specialist at the law firm is responsible for providing comprehensive document production and processing support. The role involves working collaboratively with other document processing specialists and proofreader team members across various domestic and international locations to ensure the highest level of customer service and quality. Key responsibilities include: - Creating new documents and revising exi
Job Title: Project Manager Job Responsibilities: - Maintain a dotted-line relationship with the Director of Finance Technology and Digital Transformation, collaborating on the Finance Department project portfolio and technology initiatives. - Lead and manage finance-related projects from initiation through completion, including scope definition, project planning, execution, monitoring, and closure. - Oversee key initiatives such as billing and collections optimization, time
Job Title: National Security and Trade Specialist Job Responsibilities: The National Security and Trade Specialist at the law firm will support attorneys in all aspects of the firm's national security and trade practice, with a focus on international trade and FCC regulatory matters. Key responsibilities include: - Preparing regulatory filings, such as license applications, classification requests, registration statements, annual and semi-annual reports, and correspondence
Job Title: Office Services, Facilities & Security Specialist Job Responsibilities: - Manage the firm's facilities software (FMS) and organize office or furniture moves. - Assist with vendor management and act as the primary contact for ergonomic supplies and installation. - Patrol and inspect office space to assure the safety and security of personnel and property. - Assist the Office Services Manager with administrative project facilitation for facilities. - Ensure co
Job Title: Legal Technology Operations Assistant Job Responsibilities: The Legal Technology Operations Assistant at the law firm is responsible for providing operational support to the Practice Innovation + AI Department. Key responsibilities include: - Maintaining and updating access controls for technology products with limited licenses, ensuring compliance with license agreements. - Monitoring license usage, tracking availability, and coordinating with stakeholders for c
Job Title: Litigation Docket Support Clerk Job Responsibilities: - Provide support to litigation attorneys by calculating deadlines, retrieving documents, and serving process. - Perform electronic court filings for both state and federal district and appellate courts. - Screen and review incoming and outgoing court documents to ensure compliance with court rules and procedures. - Review court filings and enter calendar deadlines using centralized docketing software like Cour
Job Title Office Assistant Job Responsibilities The Office Assistant at the law firm will be responsible for a variety of duties aimed at ensuring smooth operations within the San Francisco office. The primary responsibilities include: - Providing daily reception coverage, which involves welcoming clients and visitors, assessing the purpose of their visit, and escorting them to their designated conference rooms or meeting areas. - Reserving conference rooms and visitor
Senior Events Specialist - California Job Title: Senior Events Specialist Job Responsibilities: - The Senior Events Specialist will primarily focus on managing events within California, while also providing support for events across the Americas as needed. - Lead comprehensive management of assigned events, from initial concept development through post-event evaluation and reporting. - Develop and maintain detailed project timelines with clear milestones, deliverables, and
Job Title: Knowledge Intern Job Responsibilities: - Provides basic administrative, research, and office support for an assigned department or practice group. - Uses internship as a means to gain practical work experience to reinforce specific knowledge gained through college education. - Supports a well-defined function, department, or practice group. - Performs administrative duties including creating and editing documents, maintaining spreadsheets, and analyzing basic data
Job Title Knowledge Intern Job Responsibilities - Provides basic administrative, research, and office support for an assigned department or practice group. - Performs administrative duties including creating and editing documents, maintaining spreadsheets, and analyzing basic data. - Researches information, gathers data, and prepares basic reports or analyses. - Collates documents, brochures, or other materials. - Prepares basic correspondence and accesses document ma
Job Title: Paralegal and Administrative Support Manager Job Responsibilities: The Paralegal and Administrative Support Manager is responsible for overseeing and managing the daily operations of the Paralegal and Secretarial Departments. Key responsibilities include: - Assessing, assigning, managing, training, evaluating, and scheduling staff in the Paralegal and Secretarial Departments. - Coordinating and overseeing daily operations, assignments, and workflow within rele
Job Title: Litigation Docket Coordinator Job Responsibilities: The Litigation Docket Coordinator plays a crucial role in the legal operations of the law firm by managing and coordinating litigation docket activities. Key responsibilities include: - Calendar Management: The coordinator is responsible for calendaring deadlines from court documents using an automated docketing system. This includes ensuring accurate and consistent calendar entries and assisting with weekly fir
Job Title: IP Specialist Job Responsibilities: The IP Specialist is tasked with providing essential administrative and patent prosecution support to the prosecution practice group. Key responsibilities include: - Preparing and finalizing documents necessary for filing provisional, non-provisional, and PCT applications. - Preparing formal documents such as assignments, declarations, and power of attorney, obtaining necessary signatures, and conducting follow-ups as required.
Job Title: Litigation E-Filing Specialist (Evening Shift) Job Responsibilities: The Litigation E-filing Specialist is responsible for a variety of tasks within the Managing Attorney’s Office. Key responsibilities include: - Providing support to litigation attorneys, which entails conducting research, retrieving documents, and managing the service of process. - Performing electronic court filings for state, federal district, and appellate courts, ensuring compliance wi...
Job Title: Legal Practice Manager Job Responsibilities: Matter & Financial Management - Oversee pitch and proposal activity, matter opening, budgeting, and compliance with client guidelines. - Monitor work-in-progress (WIP), billing, collections, and profitability metrics for the partner’s portfolio. - Coordinate with billing teams to ensure timely and accurate invoicing aligned with client requirements. - Work with collections on tracking payments and allocations. - Trac...
Job Title: Legal Practice Specialist - IP Litigation Job Responsibilities: The Legal Practice Specialist is responsible for providing a variety of administrative support tasks to assigned attorneys within the Intellectual Property Litigation Practice Group. This role requires the candidate to be solutions-oriented with excellent analytical, organizational, and communication skills. The specialist will work under general supervision and follow instructions and guidelines to
Job Title: Senior Legal Practice Manager Job Responsibilities: Practice Management: - Collaborate with Healthcare Team leadership to drive strategic initiatives, including the development of the team’s annual business plan, aligning goals and strategies, and facilitating knowledge sharing. - Analyze and report on team financial performance, work with partners to draft and achieve financial goals. - Organize and manage practice team meetings, coordinate with speakers, and ...
Job Title: Associate Recruiting Intern Job Responsibilities: - Assist in strategic planning, implementation, and direction of the law firm-wide law school and associate hiring programs. - Work on projects related to summer program events, budget management, staffing, and evaluation. - Organize interview programs. - Prepare lawyers for virtual interviews and career fairs. - Review applicant resumes and transcripts. - Assist with arrangements for virtual interviews of candidat
Job Title: Transaction Clerk, MAPE Job Responsibilities: The Transaction Clerk position at a law firm within the Mergers & Acquisitions and Private Equity department is a dynamic role suited for individuals interested in gaining hands-on legal experience before pursuing law school. The primary responsibilities include: - Providing general assistance in coordinating transactions from inception to closing. - Utilizing AI-enabled and other legal technology to review and analyz
Job Title: Compliance Specialist Job Responsibilities: The Compliance Specialist will support compliance work for private equity and other corporate transactions within the Corporate & Securities Department. The primary responsibilities include: - Managing transaction document execution and filings. - Monitoring compliance with client legal handbooks. - Preparing closing files. - Providing additional support to the law firm's private equity attorneys and clients. The role o
Job Title: Practice Support Assistant - Case Stream Job Responsibilities: - Support Active Litigation & Case Management: Serve as a key operations contact for one of the law firm's largest global clients. Manage day-to-day case activity through the firm’s Case Stream platform, ensuring that every matter is tracked, organized, and executed with precision. - Maintain and Analyze Case Data: Input, monitor, and audit data across multiple systems, ensuring accuracy in case det...
Job Title: Litigation Services Coordinator Job Responsibilities: The Litigation Services Coordinator is a key member of the Litigation Services team at the law firm. The role involves a variety of general litigation research and support functions for attorneys, staff, and clients within the Litigation Services framework. Key responsibilities include: - Performing general litigation research and support tasks - Assisting in active litigation case management - Docketing all c
Job Title: Litigation Services Senior Coordinator Job Responsibilities: The Litigation Services Senior Coordinator is a vital member of the Litigation Services team at the law firm. This role encompasses a broad range of responsibilities aimed at supporting attorneys, staff, and clients within the litigation framework. Key responsibilities include: - Performing comprehensive litigation research and support functions. - Assisting in active litigation case management, includ
Job Title: IP Docket Specialist Job Responsibilities: The IP Docket Specialist is responsible for maintaining accurate and up-to-date databases of due dates and information on all client matters related to patent issues. The specialist will report directly to the Director of IP Administration and collaborate closely with IP attorneys and business services professionals. Key duties include: - Reviewing all incoming client mail, including . Mail, e-mail, courier packages,
Job Title: Practice Innovation Assistant Job Responsibilities: - General Support: - Coordinate administrative details for assigned attorneys, anticipate needs, and resolve issues to ensure smooth workflow. - Engage with the firm's Team Support Center and determine when matters require direct ownership. - Provide organizational knowledge, advise attorneys on firm processes, and encourage delegation of non-billable tasks. - Develop a deep understanding of assigned attorne
Executive Assistant Position at Law Firm in New York, Washington, ., or Silicon Valley: Salary Range $75,000-$125,000 Introduction: - Join a prestigious international law firm with over 2,800 lawyers in 27 key business centers around the world. - Experience tremendous growth opportunities within our US practices and a unique balance of small firm culture and international resources. - Be part of a collegial team that works, learns, and socializes together. - Enjoy a truly
Salary Information: • Competitive salary based on experience and qualifications • Comprehensive benefits package including medical, dental, and vision insurance • 401(k) retirement savings plan • Paid time off and holidays • Professional development opportunities Job Title: Patent Assistant Experience: • Associate’s or bachelor’s degree • Experience with USPTO filings, PCT applications, and foreign filings and prosecution • Proficient in prep...
Job Title: Assistant, Legal Recruiting Job Responsibilities: The Legal Recruiting Assistant plays a vital role in supporting the Legal Recruiting Team and Hiring Partner to attract, recruit, and hire law students and experienced attorneys. Key responsibilities include: - Maintaining the recruiting database (LawCruit) by entering resume data, on-campus interview details, interview schedules, and generating reports for all lateral and summer associate candidates. - Assisting