Legal Support Staff The candidate must have excellent legal support provision skills.
Part-time Legal Support Staff The candidate must have excellent legal support provision skills.
**Legal Administration at Law Firm** **H1: Professional Legal Administration with Law Firm** At Law Firm, our legal administration team is a highly professional group of individuals who are dedicated to making your job easier. With an impressive retention rate, our support staff has a deep understanding of our systems, which is essential when new attorneys join the firm. **H2: Creative Fee Sharing Arrangements** Law Firm offers a variety of creative fee sharing ar
Job Title: Legal Billing - Front Desk Manager Job Responsibilities: The Legal Billing - Front Desk Manager is a key member of the law firm's team, responsible for managing the front-end client experience and billing processes. This role involves being the first point of contact at the firm, providing general administrative support, and ensuring effective communication with clients and potential clients. The responsibilities include: - Preparing and reviewing invoices as
Job Title: Mail Clerk/Administrative Assistant Job Responsibilities: Mail & Document Management (Primary Duties): - Receive, open, sort, and date-stamp all incoming mail and packages - Scan, save, and properly file mail and documents into the law firm's electronic case management system - Accurately route mail and documents to appropriate attorneys, paralegals, and staff - Prepare and process outgoing mail, including certified and overnight deliveries - Maintain organized d
Job Title: Patent Docket Specialist Job Responsibilities: The Patent Docket Specialist at the law firm will be tasked with coordinating and maintaining all aspects of the patent computerized docket system. This role will require daily communication with and guidance from the practice group lawyers and staff. Key responsibilities include: - Coordinating all areas of the CPI database, including managing information related to each specific application, docket due dates, and r
Job Title: Litigation Docket Clerk Job Responsibilities: - Maintain the law firm’s docket system for litigation lawyers practicing in multiple courts and jurisdictions. - Identify pertinent deadlines and prepare a master calendar of due dates for distribution to lawyers and staff. - Obtain filing information from court clerks and online dockets. Education and Experience Information: - High school diploma or equivalent is required; a Bachelor’s degree is preferred. - At ...
Job Title: Conflicts Researcher Job Responsibilities: The Conflicts Researcher is integral to the operation of the law firm, tasked with identifying potential conflicts of interest for all new business ventures and new hires. This role requires a self-motivated, analytical, and detail-oriented individual who possesses a strong client service approach. Essential duties and responsibilities include: - Performing conflict of interest searches for clients, matters, new hires, a
Job Title: Workforce Analytics Manager Job Responsibilities: The Workforce Analytics Manager is responsible for transforming workforce data into actionable insights to drive operational efficiency across the enterprise. This role involves optimizing staffing decisions, improving productivity, and enhancing contact center operations. The manager collaborates with department leaders to analyze trends, forecast staffing needs, and ensure optimal resource allocation across cases
Job Title: Claims Specialist Job Responsibilities: - Investigate and evaluate liability and damages on personal injury claims. - Review police reports, witness statements, and client testimony to establish liability. - Analyze medical records and bills to assess injury-related damages. - Work closely with attorneys to prepare case strategy and determine claim value. - Support negotiations with insurance carriers to reach fair settlements. - Maintain accurate, detailed case d
Job Title Associate Recruiting Intern Job Responsibilities The Associate Recruiting Intern will play a crucial role in supporting the Associate Recruiting Department at the law firm. Key responsibilities include: - Assisting with strategic planning, implementation, and direction of firm-wide law school and associate hiring programs. - Working on projects related to summer program events, budget management, staffing, and evaluation. - Organizing interview programs and
Legal Support Clerk Job Title: Legal Support Clerk Job Responsibilities: The Legal Support Clerk at the law firm plays a crucial role in supporting the Litigation Legal Administrative Assistants (LAAs) and works closely with attorneys and paralegals. The primary responsibilities include: - Performing administrative duties such as preparing check requests, time entry, and reimbursement requests. - Assisting with the billing process using accounting software. - Conducting co
Job Title: Land Use Planner I Job Responsibilities: The Land Use Planner will join the law firm's Real Estate, Energy, Land Use & Environmental department, working closely with attorneys, planners, and other staff to represent various clients such as developers, builders, property owners, investors, contractors, non-profits, and public agencies. The primary responsibility is guiding these clients and their projects through the entitlement and regulatory process. Key duties i
Job Title: eDiscovery Clerk / Technologist Job Responsibilities: - Manage and organize electronic discovery materials across the litigation lifecycle. - Use automated tools and RPA workflows to process, categorize, and produce data efficiently. - Prepare, quality-check, and deliver document productions in accordance with legal and regulatory standards. - Collaborate with attorneys, paralegals, IT staff, clients, and outside counsel. - Maintain rigorous data security protocol
Job Title: Case Manager - Personal Injury Law Job Responsibilities: - Own the Case from Intake to Settlement: Oversee every case detail, ensuring nothing falls through the cracks. - Be the Liaison Between Clients & Attorneys: Keep clients informed, answer their questions, and provide reassurance throughout every stage of their case. - Coordinate Medical Treatment: Ensure clients are receiving the necessary medical care and track progress to maximize case value. - Review & An
Job Title: IP Docket Specialist Job Responsibilities: The IP Docket Specialist is responsible for maintaining accurate and up-to-date databases of due dates and information on all client matters related to patent matters. Key responsibilities include: - Reviewing all incoming client mail, including . Mail, e-mail, courier packages, and faxes for the Intellectual Property group that relate to patent matters to determine due dates or reminder dates that need to be entere
Job Title: Reception and Office Assistant Job Responsibilities: - Assist in planning and executing marketing campaigns across digital and traditional channels. - Serve as the primary point of contact for visitors, clients, and vendors. - Answer and route incoming calls, providing messages and support to all departments. - Maintain a clean, organized, and professional reception area and common workspaces. - Manage visitor logistics, such as parking validation and deliveries.
Job Title: Legal Writer Job Responsibilities: - Conduct extensive legal research and analysis to support brief writing. - Draft and edit high-quality legal briefs, including appellate briefs, petitions, and other court filings. - Ensure that all legal briefs adhere to relevant laws, regulations, and guidelines. - Collaborate with attorneys, paralegals, and other staff to ensure that legal briefs are accurate, comprehensive, and effective. - Review and analyze legal documents
Job Title: File Clerk / Receptionist / Scheduling Coordinator Job Responsibilities: - Reception / Front Desk - Greet clients warmly and professionally in person and by phone. - Answer calls, route messages, and manage inquiries with discretion. - Maintain a polished and welcoming reception area. - Handle incoming/outgoing mail, deliveries, and general office support. - Scheduling & Client Coordination - Schedule consultations, signing appointments, and meetings. - Co
The position we are currently looking to fill is for a Medical Records Clerk/Junior Secretary at our law firm. This is an entry-level position where you will have the opportunity to learn and grow within the firm. We prefer candidates with a paralegal certificate, but it is not required. Our firm is constantly growing and we are always looking for top talent to join our team. Even if we do not have a specific opening at the moment, we encourage interested individuals to submi
Salary: $12-$15 per hour Job Title: Legal File Clerk Experience: No experience required, training provided Department: Legal File Management Job Description: - Law firm seeking legal file clerks for immediate position - Attention to detail is a must - No experience required, training provided - Responsible for managing and organizing legal files - Will work closely with attorneys and paralegals - Must be able to follow instructions and work independently - Prior
Why Work for Gibson Dunn? Our attorneys have a tradition of excellence and are committed to delivering the highest quality legal services to our clients. We value diversity and inclusion, and are dedicated to creating an inclusive workplace where everyone can thrive. We offer challenging and rewarding work, as well as opportunities for professional growth and development. Our firm culture promotes collaboration and teamwork, and we prioritize work-life balance. We
Job Title: Real Estate – Closing Coordinator Job Responsibilities: - Provide administrative support for the law firm's Real Estate practice group. - Assemble transaction closing binders following various client protocols. - Conduct post-closing follow-up communication with title/escrow companies, lenders, and other parties involved in transactions. - Prepare electronic links to send closing binders and other large files to clients. - Engage in routine interaction with atto...
Job Title: Document Production Coordinator (Job Share - hours per hour week) Department: Admin & Office Services Job Responsibilities: - Generate, edit, format, and create complex legal documents using various sources such as audio files, Microsoft Word, PowerPoint, Excel, and Adobe PDF. This involves utilizing client tools and templates for document preparation as required. - Effectively manage assignments by adapting to the fast-paced workflow of the departme
Job Title: Calendar/Docket Clerk Job Responsibilities: The Calendar/Docket Clerk is responsible for maintaining the office’s docket and calendar system. This includes obtaining filing information from court clerks and online dockets, assisting legal secretaries with preparing documents for filing with various courts, and preparing and distributing master calendar updates to attorneys and legal staff. The role requires a proactive approach to ensure all tasks are completed ...
Job Title: Senior Litigation Docket Clerk Job Summary Law firm is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision. The California Managing Attorney’s Office is growing and has added a new Senior Litigation Doc...
Job Title: Litigation Docket Manager Job Responsibilities: The Litigation Docket Manager at the law firm is responsible for managing the day-to-day operations of the litigation docketing function. Key duties include overseeing the calendaring process using the firm’s calendaring database, CourtAlert, and supervising a team of calendaring specialists. Responsibilities entail workload management, training, and performance oversight of the team. The manager is tasked with rev...
Job Title: Procurement Operations Analyst Job Responsibilities: The Procurement Operations Analyst at the law firm is tasked with supporting department operations through the creation of spreadsheets, reports, and dashboards to track and enhance visibility into the firm's spending, resource, and asset data. The role involves collaboration with various departments across the firm for vendor engagement and management needs, requiring interaction with vendors and key firm stake
Job Title: Conference Center Coordinator Job Responsibilities: The Conference Center Coordinator is responsible for overseeing and coordinating the daily operations of the reception desk, conference room setups, and catering functions within the office. Key duties include: - Managing the reception desk operations, which involves greeting and directing visitors, ensuring security measures are taken, and answering multi-line phone systems courteously. - Coordinating activities
Job Title Health Care Claims Specialist Job Responsibilities Review and analyze health care claim files involved in payor/provider disputes, identifying patterns and administrative issues such as coding errors, denial reasons, and medical necessity claims. Evaluate merits and potential liability of claim batches to assess applicability to claims in dispute. Review claim analysis and data from clients to validate findings, identify legal and factual issues, and support or c
Job Title: Office Coordinator Job Responsibilities: The Office Coordinator at the law firm is tasked with providing a broad spectrum of administrative support to the entire firm, ensuring the smooth operation of the Orange County office. The role necessitates a polite, professional, and courteous demeanor while maintaining high standards of confidentiality. Key responsibilities include: - Acting as a primary point of contact for the Chief Administrative Officer, firm person
Job Title: Transaction Clerk, MAPE Job Responsibilities: The role of a Transaction Clerk within the Mergers & Acquisitions and Private Equity practice at a prominent law firm involves a variety of responsibilities aimed at supporting the legal team in managing and executing corporate transactions. The duties include: - Providing general assistance in coordinating transactions from inception to closing, ensuring that all phases of the transaction are handled efficiently. -
Job Title: Administrative Assistant Job Responsibilities: The Administrative Assistant at the law firm is responsible for a wide range of duties aimed at ensuring the smooth operation of the office. Key responsibilities include: - Managing front desk operations by greeting visitors and handling inquiries. - Operating multi-line phone systems to direct calls and take messages. - Maintaining organized filing systems for easy access to documents. - Performing data entry tasks w
Job Title: Office Administrator (Irvine and Sacramento) Job Responsibilities: Leadership: - Provides leadership and direction to office staff employees. - Communicates proactively with shareholders to ensure administrative services and resources meet expectations and client needs. - Actively participates in attorney and office meetings. - Works effectively with regional Team Leader and as a member of an Office Administrator Team. - May serve as a Project Leader. - Seeks inp
Job Title: Practice Support Assistant- Case Stream Job Responsibilities: The Practice Support Assistant (Practice Analyst) – CaseStream at a law firm plays a vital role in supporting a Fortune 500 client with a complex matter portfolio. This position is situated at the intersection of client service, legal operations, and business process improvement. The responsibilities include: - Supporting Active Litigation & Case Management: Serving as a key operations contact for on...
Job Title: Legal Technology Operations Assistant Job Responsibilities: The Legal Technology Operations Assistant at the law firm is responsible for providing operational support within the Practice Innovation + AI Department. This includes ensuring proper access control for key technology platforms and maintaining vendor relationship data. The assistant will learn about legal technology operations and manage essential administrative tasks to keep systems efficient, secure, a
Job Title: Case Manager (Workers Compensation) Job Responsibilities: - Act as a liaison between clients, attorneys, insurance adjusters, medical providers, and the Workers' Compensation Appeals Board (WCAB). - Gather relevant documentation including reports and records. - Monitor medical treatment progress. - Track case deadlines, hearings, and status updates using case management software. - Provide exceptional client service by keeping clients informed of case progress and
Job Title: Legal Calendar Clerk Job Responsibilities: The Legal Calendar Clerk at the law firm plays an essential role in managing litigation deadlines and court appearances throughout California. This position is crucial for ensuring accurate docketing and scheduling using firm software, supporting attorneys and staff in maintaining compliance with court rules and deadlines. The primary responsibilities include: - Tracking all legal and filing deadlines using the firm's so
Job Title Legal & Business Operations Data Analyst Job Responsibilities The Legal & Business Operations Data Analyst plays a critical role in supporting the law firm's leadership and administrative departments by managing and analyzing data across various systems. This position is instrumental in driving strategic and operational initiatives through effective data handling and analysis. Key responsibilities include: Data Analysis & Reporting - Extract, organize, and ana
Job Title: Litigation Docket Support Clerk Job Responsibilities: The Litigation Docket Support Clerk is tasked with a variety of essential duties within the Managing Attorney's Office. This includes handling the filing, service, and retrieval of court documents, as well as maintaining and updating related databases. The clerk is responsible for processing incoming court documents, checking dockets for updates, docketing/calendaring, and generating reports. A critical aspect
Job Title: Litigation Docket Manager Job Responsibilities: - Direct firmwide docketing operations and calendaring processes. - Oversee daily escalations and ensure timely resolution of complex docketing matters. - Ensure adherence to jurisdictional rules, including federal, state, appellate, and local requirements. - Review department procedures and implement operational best practices. - Develop and enforce policies to minimize litigation risk and protect filing deadlines.
Job Title Practice Group Coordinator / Manager – General Liability Job Responsibilities The Practice Group Coordinator or Manager for General Liability is tasked with supporting operations within the General Liability practice area in collaboration with law firm leaders. This role requires a deep understanding of carrier guidelines and industry expectations. Key responsibilities include: - Coordinating with the law firm’s General Liability attorneys to ensure complian...
Job Title: Intake Specialist Job Responsibilities: - Navigate the intake and workflow process for new clients and matters, ensuring accuracy and compliance throughout the process. - Track approvals and ensure receipt of all required documentation for new clients and matters. - Review engagement letters for accuracy and escalate issues as necessary. - Ensure client and matter information is accurately entered and maintained in the firm's financial and matter management system
Job Title: Litigation E-Filing Specialist (Evening Shift) Job Responsibilities: The Litigation E-Filing Specialist at the law firm is tasked with various responsibilities centered around the Managing Attorney’s Office. Key duties include: - Providing support to litigation attorneys, which involves research, document retrieval, and service of process. - Performing electronic court filings for state, federal district, and appellate courts. - Screening and reviewing incoming...
Job Title: File Clerk Job Responsibilities: - Sort, file, and maintain legal documents, case files, contracts, and correspondence to ensure easy accessibility for attorneys and staff. - Input case details and other relevant information into legal databases or software systems. - Scan physical documents and upload them to the firm's digital database, ensuring all files are properly indexed for easy access. - Oversee the organization and upkeep of both digital and physical fil
Job Title: Conflicts Researcher Job Responsibilities: The Conflicts Researcher at the law firm is tasked with researching potential conflicts of interest, which is a crucial part of the firm’s new business intake and lateral hiring processes. The essential duties and responsibilities include: - Performing quality control reviews of client/matter intake to ensure data accuracy, completeness, and compliance with established policies and procedures. - Conducting conflict of ...
Job Title: Practice Innovation Assistant Job Responsibilities: General Support - Proactively coordinate administrative details for assigned attorneys, anticipating needs, flagging risks, and independently resolving issues to ensure smooth workflow between clients, timekeepers, and staff. - Engage with the firm’s Team Support Center, picking up requests proactively or as assigned by Workflow Coordinators, while determining when matters require direct ownership versus deleg...