Intellectual Property Docket Administrator

2-5 yrs required

Full-time

No

Intellectual Property Docket Administrator at Law Firm in Wilmington:

H1: Join our team as an Intellectual Property Docket Administrator at a top law firm in Wilmington!

H2: Manage Docket System and Support International Focus

Are you a highly organized and detail-oriented individual with experience in intellectual property docketing? Do you thrive in a fast-paced environment and have a strong understanding of docketing procedures? If so, Armstrong Teasdale LLP is seeking an experienced IP Docket Administrator to join their team in Wilmington.

As an IP Docket Administrator, you will be responsible for managing the docket system to track deadlines and mitigate malpractice. This role will also support foreign docketing processes and have a heavy international focus. The ideal candidate will have 2-4 years of related experience, with a preference for 3-5 years.

Key responsibilities for this position include:

- Handling and monitoring docket management for filing deadlines, including response dates for attorneys
- Researching current rules and practices and overseeing docketing procedures
- Supervising and providing professional development to other team members within the docketing department
- Generating daily and weekly attorney and client reports as requested
- Working with IT to ensure updates and maintenance to the docketing database system remain current
- Managing and entering data into docketing database systems, generating/routing docket sheets to attorneys and their administrative support
- Reviewing transferred new matters and entering due dates into the docketing system
- Preparing patent application filing requests and transmittals, filing Patent Cooperation Treaty (PCT) patent applications electronically, and all associated prosecution filings and client correspondence
- Filing foreign applications (via direct or national/regional phase) via foreign patent counsel, and all associated formality requirements and non-substantive actions during foreign prosecution
- Reviewing and approving patent invoices from foreign counsel
- Processing and docketing e-mail requests from attorneys, secretaries, and others
- Reporting correspondence to clients, if necessary
- Downloading and saving pleadings to the firm's internal document management system/case docket and circulating to the case team
- Assisting with conducting Internet research and patent screening searches

To be successful in this role, the ideal candidate will possess the following skills and qualifications:

- Decision making skills: Ability to identify issues and provide suggestions to day-to-day problems; prioritize and effectively complete daily tasks
- Communication skills: Ability to share information using data and information to support an argument or point of view; keep team informed about progress and problems; avoid surprises; and understand the appropriate level of confidentiality required
- Leadership skills: Ability to give positive and constructive feedback to peers; train new employees; find solutions to problems; work autonomously; and be motivated to anticipate future business needs
- Continuous learning: Willingness to identify self-training needs and opportunities; positively accept changes
- Teamwork: Ability to actively participate in the team and provide feedback and solutions; listen and respond constructively to others' concerns
- Alignment to values: Consistently demonstrate the firm's values and offer constructive feedback to team members regarding the values; strive to learn more and participate in diversity and inclusion efforts; demonstrate respect by understanding and providing support

In addition, the following education and experience is required for this position:

- High school diploma or equivalent (required)
- Paralegal or Associate's degree (preferred)
- 2-4 years related experience (required)
- 3-5 years related experience (preferred)

This position does not require any licenses or certifications. However, the ideal candidate will have indirect supervisory responsibilities and be comfortable sitting for prolonged periods and working on a computer. Travel is not required for this position.

Armstrong Teasdale LLP is an equal opportunity employer and will make all employment decisions without regard to race, color, religion, national origin, ancestry, age, sex, pregnancy, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or other protected status, in accordance with federal, state, and local laws. The firm values diversity and inclusion and recognizes the richness they bring to the workplace.

Join our team as an Intellectual Property Docket Administrator and take the next step in your career at a top law firm in Wilmington. Apply now and become a part of our diverse and inclusive workplace!

Not specified

Not specified

Not specified

Docket Management, Deadline Tracking, Foreign Docketing Procedures, Supervision, Professional Development, Data Entry, Patent Application Filing, PCT Filings, Foreign Filing, Formality Requirements, E-mail Management, Internet Research, Patent Screening, Communication, Leadership, Continuous Learning, Teamwork, Values Alignment, Diversity and Inclusion

High school diploma or equivalent, Paralegal or Associate's degree preferred

Interested candidates should submit a resume and cover letter to [contact person name] at [email] or apply through the [company name] website.

Qualification and Experience High school diploma or equivalent, Paralegal or Associate's degree preferred

Legal