Legal Office Assistant

Min 1 yrs required

Full-time

No

State of Washington
Attorney General's Office
invites applications for the position of:
Legal Office Assistant, Positions in Seattle, Tacoma, and Thurston County, Attorney General's Office

SALARY: $2, - $3, Monthly
$33, - $43, Annually

OPENING DATE: 07/07/22

CLOSING DATE: Continuous


DESCRIPTION:
Persons requiring reasonable accommodation in the application process or requiring information in an alternative format may or .

WASHINGTON STATE OFFICE OF THE ATTORNEY GENERAL

Join an agency whose work impacts the lives of every resident of Washington State.

The Attorney General’s Office (AGO) touches the lives of every resident in this state. We serve more than 230 state agencies, boards, commissions, colleges and universities, as well as the Legislature and the Governor. The Office is comprised of nearly 700 attorneys and 800 professional staff, all working together to deliver the highest quality professional legal services to Washington state officials, agencies, and entities. This includes:


Economic justice and consumer protections (safeguarding consumers, protecting youth, seniors, and other vulnerable populations)
Social justice and civil rights (addressing discrimination, environmental protection, and veteran and military resources)
Criminal justice and public safety (investigative and prosecutorial support, financial crimes)
And much more!

Our agency also has national reach, representing the State of Washington before the Supreme Court, the Court of Appeals and trial courts in all cases that involve the state’s interest. If you want to make a difference, we may be the perfect fit for you! Learn more about the AGO here.

Commitment to Diversity

Diversity is critical to the success of the mission of the AGO. This means recognizing, respecting, and appreciating all cultures and backgrounds-- and fostering the inclusion of differences between people. Appreciating, valuing and implementing principles of diversity permits AGO employees to achieve their fullest potential in an inclusive, respectful environment.

One recent measure of the AGO's commitment to diversity can be found in its nomination for Rainbow Alliance and Inclusion Network's "Outstanding Agency Award" in 2019. Our commitment to employee wellness is reflected in earning the 2021 Zo8 Washington Wellness Award.










DUTIES:
Apply for multiple positions with one application!

This recruitment announcement will be used to fill multiple open positions within the same classification. This type of pooled application system means that there is potential for your application to be seen by multiple hiring teams while only applying once, and speeding up the application to hiring timeline. Maximize your time investment by utilizing this pooled application system.

The majority of our Legal Office Assistant positions are represented by WFSE (Washington Federation of State Employees.)

What does a Legal Office Assistant do?


Legal Office Assistants perform a variety of technical legal work ranging from basic assignments to expert legal support responsibilities. They provide general and complex support functions that may include:

Receive service of legal documents and routes to the appropriate party;
Perform delivery/messenger services such as serving and filing legal documents and obtaining signatures in order to meet critical deadlines;
Process and route incoming and outgoing mail and other special deliveries distinguishing between legal and general correspondence/documents;
Receive and screen clients and the public by phone and in person; assist with answers to basic or routine questions; directs them to the appropriate resources;
Process basic or routine legal documents and general correspondence for cases and claims;
Number and assemble legal documents, evidence, exhibits and other materials as directed;
Prepare and process vendor, travel or expense vouchers and expert agreements in conformance with agency-established coding system and fiscal procedures; makes travel arrangements and vehicle reservations; schedules vehicles for maintenance;
Maintain inventory and track supplies following office protocols and procedures; and
Copy and/or print information from hearing tapes, CDs or flash drives.


Salary Information.
In addition to the salary listed in this recruitment announcement, Legal Office Assistant positions located in King County receive an additional 5% King County location pay stipend.



QUALIFICATIONS:
REQUIRED QUALIFICATIONS:

Option 1: High School diploma or equivalent and two years of clerical experience including a minimum of six months of experience in a legal office environment.



Option 2: One year of legal office experience.



Option 3: A combination of two years of college education and/or relevant experience.



Option 4: A two-year degree in Legal Secretary Studies, Paralegal studies or related field of study.


*****************************

Per AGO Policy, employees and volunteers of the AGO must be fully vaccinated as a condition of employment. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. Effective March 14, 2022, the AGO announced pursuant to its policy, that employees and volunteers must also receive a booster shot as a condition of employment. Employees or volunteers who are not eligible to receive the booster before their start date, due to required waiting times after receiving their initial vaccine(s), must provide confirmation of the vaccine type and date received so the AGO can calculate the date by which they must receive the booster. If you are selected to serve within the AGO as an employee or volunteer, you will be required to provide proof of vaccination and booster (if already received) before you are able to begin work. You may request an accommodation if you are unable to meet the requirement due to a medical or religious necessity.

Applicants or candidates being considered for employment shall not share their vaccination status with hiring managers or interview panels.


SUPPLEMENTAL INFORMATION:
APPLICATION INSTRUCTIONS:

In addition to completing the online application, applicants must attach the following documents to their profile in order to be considered for this position:

A letter of interest, describing your specific qualifications for the position;
A current resume detailing experience and education.


READ THE FOLLOWING INFORMATION COMPLETELY:

You may not reapply to this posting for 60 days.
The initial screening of applications will be solely based on the contents and completeness of the "work experience" and "education" sections of your application in .
A resume will not substitute for completing the "work experience" section of the application.
Please be sure to remove private information such as your Social Security number, date of birth, etc.
All information may be verified and documentation may be required.


The AGO is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation/gender identity, age, disability, honorably discharged veteran or military status, retaliation or the use of a trained dog guide or service animal by a person with a disability.

If you are having technical difficulties creating, accessing or completing your application, please all) Per AGO Policy, employees and volunteers of the Washington State Attorney General's Office (AGO) must be fully vaccinated as a condition of employment. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. If you are selected to serve within the AGO as an employee or volunteer, you will be required to provide proof of vaccination before you are able to begin work. You may request an accommodation if you are unable to meet the requirement due to a medical or religious necessity. Applicants or candidates being considered for employment shall not share their vaccination status with hiring managers or interview panels. PLEASE TYPE YOUR INITIALS IN RESPONSE TO THIS SUPPLEMENTAL QUESTION TO ACKNOWLEDGE THAT YOU HAVE READ THIS STATEMENT REGARDING WORKING CONDITIONS.


2. (1000all) Your preferred name:


3. (1000all) Your pronoun(s):


* 4. 1000allLocation: For which location(s) would you like to be considered? Check all that apply.
Checkbox Seattle
Checkbox Tacoma
Checkbox Thurston County
5. 1000allclassified: If you are currently an employee of the Washington State Office of the Attorney General, please list the division(s) and location(s) for which you would like to be considered.


* 6. 1000allnp: Are you willing to be considered for non-permanent or project positions?
Yes Yes No No

* 7. 1000allclassified. Some Legal Office Assistant positions in the AGO are required to undergo a fingerprint background check. Would you like to be considered for these positions? By clicking yes, I acknowledge that if I am the preferred candidate for this position, I will be required to submit to and pass a fingerprint-based criminal background check conducted by the Washington State Patrol (WSP), Criminal Records Division, as a condition of employment and every five (5) years thereafter. Incumbent may also be required to submit to and pass a criminal background check at any time during the period of employment if, in the scope of their employment and assigned duties, they are identified as a witness by an Assistant Attorney General prosecuting a criminal case.
Checkbox Yes
Checkbox No
* 8. Have you participated, whether as an attorney, paralegal, legal assistant, or in any other capacity, in the representation of any party in a matter where the party's interest was materially adverse to that of the State, its agencies, or its officers or employees? If yes, please identify all such matters, including the parties to the matter, the court and cause number of the matter, and your role in the matter. If no, please enter N/A. If you require additional space, please attach additional sheets and indicate your attachment here.


* 9. Have you participated as a judge, arbitrator, mediator, adjudicative officer, or as a law clerk to such a person, in a matter in which the State or any of its agencies, officers, or employees were a party? If yes, please identify all such matters, including the parties to the matter, the court and cause number of the matter, and your role in the matter. If no, please enter N/A. If you require additional space, please attach additional sheets and indicate your attachment here.


* 10. Is there any other matter, person, entity, or personal interest that might present a conflict of interest or otherwise limit your ability to perform work for the Attorney General's Office or represent a state agency, officer, or employee? If yes, please identify such matters, persons, entities, or personal interests with sufficient detail to allow the Attorney General's Office to understand the nature of the potential conflict of interest. You are not required to disclose any pending or contemplated complaint or dispute for which the law allows you to remain anonymous; however, you are responsible for not accepting assignments that would violate conflict of interest or confidentiality provisions of the Rules of Professional Conduct or other laws with regard to such matters. If no, please enter N/A. If you require additional space, please attach additional sheets and indicate your attachment here.


11. Where did you hear about our job opening?


* Required Question

Legal