Legal Administrative Assistant

Full-time

No

Organization is seeking a Legal Administrative Assistant to provide administrative and event support to their staff. The role plays a key part in ensuring the efficient functioning of the organization and supporting their advocacy and events.

Key Responsibilities:

• Calendar Management: Manage the organization’s calendar in tandem with the Paralegals, schedule appointments, and coordinate meetings.
• Office Operations: Oversee day-to-day remote office operations, including managing phone calls and messages, ordering supplies, maintaining files and records, managing mail and shipping, and supporting staff with vendor management and invoices.
• Event Management: Support event planning and management for organization-related events, including scheduling, logistics, and coordination both in the planning phase and during the event. Support meeting follow up with excellent notetaking, note synthesis, and ensuring task follow ups are communicated in a timely fashion.
• Legal Document Preparation: Assist in formatting and proofreading legal documents and reports, draft basic correspondence, and create binders and exhibits.
• Research: Assist with advocacy-related research as needed and prepare summaries of findings.
• Meeting Support: Assist in preparing meeting agendas, materials, and presentations. Attend and take minutes during key meetings, and follow up on action items.
• Data Management: Maintain databases and records, ensuring they are up to date and well-organized, including supporting the Paralegals with legal case files and client records management.
• Travel and Logistics: Make travel arrangements, accommodations, and coordinate logistics for meetings, conferences, and events attended by the staff.
• Special Projects: Support special projects, both administrative and legal/advocacy in nature, as directed by the Management Team.
• Hiring: Support staff with hiring, including posting positions, sorting resumes, responding to inquiries, and calendaring interviews. Manage employee onboarding.
• Timekeeping: Record staff billable time and support attorneys with billable time entry; prepare time reports as requested.

Organization is searching for an experienced Legal Administrative Assistant to join their team. The successful candidate will have excellent organizational skills, the ability to effectively prioritize and manage multiple projects simultaneously, and strong interpersonal skills.

Desired Skills:

• Organizational skills and ability to effectively prioritize and manage multiple projects simultaneously
• Event planning experience, particularly around logistics and vendor management
• Strong interpersonal skills and an ability to work collaboratively with team members as well as with consultants and vendors
• Proficient in Microsoft Office suite (Word, Excel, PowerPoint, OneNote)
• Familiarity with Microsoft Teams
• Proficiency in data management
• Attention to detail

Work Structure:

This is a full-time, exempt position, with a salary range of $50,000 to $60,000. Salary offer will be dependent on experience. Organization provides 17 days of paid vacation, 8 days of sick leave, all federal holidays, additional Organization holidays, employer-paid health, dental and vision insurance, and a 401(k) plan.

To Apply:

. Organization is an equal opportunity employer and values a diverse and progressive workplace. People of color, LGBTQ applicants, people with disabilities, and veterans are all strongly encouraged to apply. Applications will be considered on a rolling basis until the position is filled.

# Job Title: Legal Administrative Assistant

Organization is looking for a Legal Administrative Assistant to join their team. The successful candidate will be responsible for providing administrative and event support to the staff, and ensuring the efficient functioning of the organization and supporting their advocacy and events.

## Key Responsibilities:

- Calendar Management: Manage the organization’s calendar in tandem with the Paralegals, schedule appointments, and coordinate meetings.
- Office Operations: Oversee day-to-day remote office operations, including managing phone calls and messages, ordering supplies, maintaining files and records, managing mail and shipping, and supporting staff with vendor management and invoices.
- Event Management: Support event planning and management for organization-related events, including scheduling, logistics, and coordination both in the planning phase and during the event.
- Legal Document Preparation: Assist in formatting and proofreading legal documents and reports, draft basic correspondence, and create binders and exhibits.
- Research: Assist with advocacy-related research as needed and prepare summaries of findings.
- Meeting Support: Assist in preparing meeting agendas, materials, and presentations. Attend and take minutes during key meetings, and follow up on action items.
- Data Management: Maintain databases and records, ensuring they are up to date and well-organized, including supporting the Paralegals with legal case files and client records management.
- Travel and Logistics: Make travel arrangements, accommodations, and coordinate logistics for meetings, conferences, and events attended by the staff.
- Special Projects: Support special projects, both administrative and legal/advocacy in nature, as directed by the Management Team.
- Hiring: Support staff with hiring, including posting positions, sorting resumes, responding to inquiries, and calendaring interviews. Manage employee onboarding.
- Timekeeping: Record staff billable time and support attorneys with billable time entry; prepare time reports as requested.

## Desired Skills:

- Organizational skills and ability to effectively prioritize and manage multiple projects simultaneously

17 days of paid vacation, 8 days of sick leave, all federal holidays, additional FarmSTAND holidays, employer-paid health, dental and vision insurance, and a 401(k) plan

Organizational skills, Event planning, Interpersonal skills, Microsoft Office Suite, Microsoft Teams, Data management

Send your resume and cover letter to

Legal