Legal Secretary - Business

Full-time

No

We are also committed to providing a work environment that fosters a diverse, inclusive, and equitable culture where all employees can thrive and contribute to the success of the firm.

Summary:

The Law Firm Cooley is seeking a Legal Secretary to join their Business department team in Seattle. The position requires proficiency in Microsoft Office and previous secretarial experience is preferred. The expected hourly pay range for this position is between - , with final offer amount dependent on geographic location and skillset. Cooley offers a competitive compensation and benefits package, as well as a commitment to fair and equitable employment practices.

Position Responsibilities:
• Prepare documents for timekeepers, including transcribing, redlining, and proofreading
• Handle incoming and outgoing calls professionally
• Maintain good client relationships for assigned timekeepers
• Sort and distribute mail for assigned timekeepers
• Enter time entry on a daily basis and maintain records
• Create and maintain files, ensuring materials are forwarded to the Information Governance department
• Complete document processing and correspondence assignments accurately and within stated timeframes
• Assist other secretaries and timekeepers as needed
• Prepare New Business Forms, conflict sheets, and engagement letters
• Submit expense reports, check requests, and travel reimbursements in accordance with accounting guidelines
• Coordinate messenger services, copy center, and facsimile requests
• Utilize CRM tool to support business development and maintain contact information for attorneys
• Make necessary travel arrangements, adhering to firm’s Travel Policy
• Review and handle prebills
• Maintain current secretarial backup instructions and client/matters lists
• Manage attorney/paralegal calendar and schedule meetings
• Coordinate internal procedures and compile materials for audit letter responses
• Reconcile telephone charge reports
• Other duties as assigned or required

Skills and Experience:
• Proficiency in Microsoft Office and other firm applications
• Willingness to work overtime when necessary
• Fast and accurate typing skills
• Previous business/corporate secretarial experience preferred
• College degree or business college certificate preferred

Competencies:
• Ability to work independently and as part of a team in a fast-paced environment for multiple supervisors
• Excellent organizational and prioritization skills, with the ability to delegate tasks as needed
• Initiative, diplomacy, and tact
• Strong written, communication, and proofreading skills with attention to detail
• Professional and polite demeanor when interacting with clients, coworkers, and others
• Reliability, commitment, and punctuality

Salary Information:
• Expected hourly pay range of - , with final offer amount dependent on geographic location and skillset
• Full range of elective benefits, including medical, dental, vision, and flexible spending accounts
• Additional benefits such as life insurance, AD&D, and parental support benefits
• 20 days of Paid Time Off and 10 paid holidays each year
• Generous parental leave and fertility benefits

Experience and Education:
• Proficiency in Microsoft Office and previous secretarial experience preferred
• College degree or business college certificate preferred

H1: Join the Cooley Team as a Legal Secretary for the Business Department in Seattle
H2: Responsibilities, Skills, and Benefits for this Position

Bold Headlines:
• Legal Secretary for Business Department at Law Firm Cooley in Seattle
• Competitive Salary and Benefits Package Available
• Proficiency in Microsoft Office and Previous Secretarial Experience Preferred

specific duties and responsibilities include, but are not limited to, the following:

position responsibilities:
• prepare documents to support timekeepers which may include transcribing from dictation, drafts, handwritten notes or oral instruction, redlining and proofreading end product
• handle all incoming telephone calls and placement of outgoing calls in a professional manner
• maintain good client relationships for all assigned timekeepers
• open and sort mail for assigned timekeepers
• enter time entry on a daily basis for assigned timekeepers in intapp and maintain appropriate records
• create and maintain files, including chronological files and indexes not stored in information governance department
• keep all files up-to-date and organized. ensure materials are forwarded to the information governance department, as needed
• complete all document processing and correspondence assignments accurately and within timekeepers’ stated timeframes

• assist other secretaries and timekeepers, as needed
• prepare new business forms for new and existing clients, conflict sheets and engagement letters
• prepare and submit expense reports, check requests, travel reimbursements, health club reimbursement in accordance with accounting guidelines
• prepare and arrange messenger service, copy center and facsimile requests, as needed
• copy documents that are not appropriate to send to the copy center
• consistently use the crm tool to support business development in the firm, including taking ownership of contact information for attorney’s contacts and updating, maintaining and resolving conflicts within the crm tool
• make all necessary travel arrangements, adhering to the firm’s travel policy
• review and handle prebills
• maintain current secretarial backup instructions, and client/matters lists
• maintain attorney/paralegal calendar, including scheduling and coordinating meetings
• coordinate internal procedures and compile backup materials for attorney/paralegal preparation of audit letter responses
• reconcile telephone charge reports for office and cellular phones
• other duties as assigned or required

skills and experience:
required:
• after orientation at cooley llp, exhibit proficiency in the microsoft office suite, imanage and other firm applications
• available to work overtime, as required
• fast and accurate typing

preferred:
• previous business/corporate secretarial experience
• college degree or business college certificate

competencies:
• ability to work independently and as part of a team in a fast-paced environment for multiple supervisors, meet deadlines and maintain flexibility with work assignments (including changes in attorney/paralegal assignments) and work schedule
• ability to organize and prioritize work assignments, as well as delegate tasks to service departments when necessary
• must demonstrate initiative, diplomacy and tact
• possess excellent written, communication and proofreading skills with attention to detail
• ability to function in a professional and polite manner when dealing with clients, co-workers, court personnel and others
• reliable, committed and punctual

cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices

Legal